Parks & Recreation Advisory Board

Parks, Recreation & Leisure Services Advisory Board Meeting Tuesday, September 10, 2024 | 5:30 p.m. | 5th floor City Hall, Canty Conference Room Members: Michelle Griffin, Chair Dr. June Javier, Vice Chair Dr. Irina A. Gorbunova-Ford Katherine G. Dermanis DeRocke Croom Jennifer R. Parker Remi Travis B. Wright Steven L. Raudman Thomas Alston Jr. Opening Business  Welcome, Introduction and Call to Order Attendees: Dr. June Javier, Michelle Griffin, DeRocke Croom Jr., Dr. Irina A. Gorbunova-Ford, Thomas Alston Jr., Katherine Dermanis, David McCauley, Airris Madden, Kenneth Barrentine, Brian DeProfio Absent: Steven Raudman, Remi Travis Wright, Jennifer Parker, Michelle called the meeting to order at 5:36pm, welcomed the attendees, and advised that a quorum was present.  Approval of June 11, 2024 minutes Michelle gave the board members an opportunity to review the minutes from June 11th. Kathy made a motion to accept the June minutes as written. Michelle seconded the motion and the minutes were unanimously approved. New Business Themed Meeting- FY26 Capital Budget Process Director McCauley introduced Kenneth Barrentine from the Budget Office to give a briefing on the FY26 Capital Budget Process. Kenneth began the presentation by stating that the Capital Improvement Plan (CIP) is a five-year funding plan to finance the long-term acquisition of property or equipment; new construction; improvements to public facilities; and to lend support Parks, Recreation & Leisure Services 22 Lincoln Street | Hampton, Virginia 23669 to new and/or existing community initiatives. A capital project must have a cost in excess of $50,000 and a life expectancy of at least five years. Some of the goals of the capital budget include the following: • Prepare the capital budget component of the Manager’s recommended budget • Maintain and protect the City’s current bond rating • Balance the City’s need for new and/or enhanced economic development with existing development and capital renewal needs. • Address and implement critical initiatives There are a total of four funding sources which are bonds (municipal loans), general fund (City’s major fund), dedicated sources (revenues from certain taxes/fees), and state & federal (one time funding for specific projects). There are also some traditional challenges regarding to funding sources which are the following: • Financial: limited resources/commercial tax base; restricted funding can only be used for dedicated projects. • Federal/State Requirements: unfunded mandates divert funds from projects that are of interest to both the City and the community. • Maintenance Cost for Existing Infrastructure: labor and supply costs continue to rise due to inflation and other shortages. A chart was displayed showing a funding breakdown of the seven City Council Strategic Priorities which are: • Excellence in Government 56% • Placemaking (Primarily PRLS) 14% • Educated Citizenry 10.9% • Economic Growth 7.4% • Living with Water 5.6% • Safe and Clean Community 5.4% • Family Resilience and Economic Empowerment 0.7% The FY26-FY30 Development Timeline was displayed showing the following: • August-October 2024: Meetings with Community Stakeholder Groups (CSG) • October 31, 2024: CIP funding requests submission deadline for CSG • October-November 2024: Submissions are reviewed by the CIP committee • February 2025: City Council budget retreat • March 2025: Briefing on the FY2026-2030 CIP to City Council during work session Parks, Recreation & Leisure Services 22 Lincoln Street | Hampton, Virginia 23669  • April 2025: City Council public hearing on CIP • April 2025: Manager’s recommended budget submitted to City Council Submission process deadline is noon on October 31, 2024 for Community Stakeholder Groups. Kenneth opened the floor for questions. Director McCauley thanked Kenneth for an informative presentation PRLS Advisory Board Review/Approval of Top 5 CIP Projects The board reviewed 5 CIP Projects for FY26-FY30 which included the following: • Continue with installation plan for department branding and signs following design phases • Renovations for the Therapeutic Recreation Center. • Partial structure renovation and exterior improvements for the North Phoebus Community Center • Add landscape color in parks • Establish a rotation for repaving and striping parking lots at PRLS It was decided that the board will provide their rating of their top 5 CIP recommendations during the October meeting. Department Update Director McCauley introduced Recreation Administrator, Airris Madden, to discuss the program proposal plans. Airris discussed the idea of having the board to review and provide feedback on the program proposal instructions/application. The board will provide feedback during the October meeting. Director McCauley also provided the following updates: • Completion of Air Power Park Project • Completion of Mary Jackson Neighborhood Center Playground opening • Completion of Darling Stadium renovations Adjourn: Michelle Griffin made a motion to adjourn the meeting. The meeting was adjourned at 6:30p.m. Next Meeting: Tuesday, October 1, 2024 @ 5:30 p.m. 5th Floor City Hall, Canty Conference Room Parks, Recreation & Leisure Services 22 Lincoln Street | Hampton, Virginia 23669