Planning Commission Agendas & Minutes

AT THE WORK SESSION OF THE HAMPTON PLANNING COMMISSION HELD IN THE LAWSON CONFERENCE ROOM, 8TH FLOOR, CITY HALL, HAMPTON, VIRGINIA, ON THURSDAY, MAY 7, 2015, AT 3:00 P.M. Commissioners Tommy Southall, Gregory Williams, Carlton Campbell, and Vice-Chair Andre McCloud were present. Commissioners Teresa Schmidt and Mary Bunting, and Chairman Gaynette LaRue were absent. Vice-Chair Andre McCloud opened the floor for discussion of the agenda items. The Commission asked questions and discussed Use Permit No. 15-00006 and the operation of a vehicle storage yard at 211 E. Mercury Boulevard. City Planner Alison Alexander stated there is a requirement that vehicle storage yards be screened by a six-foot opaque fence. There will not be a specific number of spaces used for this operation, as the applicant is asking for a specific area. A 15-foot landscape buffer is required. There is an existing tree buffer behind the property with residential located behind the trees. Vice-Chair McCloud questioned the number of vehicles allowed as a storage yard (i.e. one located on Powhatan Parkway) because they can look unseemly. In response to questions from Vice-Chair McCloud, Mr. O’Neill stated that the questions and concerns expressed seem to be enforcement challenges. Vehicle salvage yards are different from vehicle storage yards and it is a challenge to identify/discover and distinguish the two. Ms. Alexander discussed where the storage area for UP No. 15-00006 was to be located and explained that the tree buffer area cannot be used. The applicant received a notice of violation from Code Enforcement and has worked hard to correct the issue. Ms. Alexander repeated that the storage must be kept behind a 6-foot opaque fence and that the 15-foot landscape buffer is a requirement of the Zoning Ordinance. Ms. Alexander stated the applicant held a community meeting on Saturday, May 1, 2015, but she had not been informed of the meeting or she would have attended. The only response that has been received regarding this request was a phone call from Billy Woods of Woods Orchards and he stated he was in opposition. The Commission discussed Zoning Ordinance Amendment No. 161-2015 and Mr. O’Neill explained the reason behind this ordinance change is because of an update caused by changes to cellular uses. The change covers more effective and less obtrusive ways to use cell towers. This change reflects other alternatives as the City’s current regulations were not applicable to the new uses. Zoning Official Porter Stevens stated this ordinance amendment will address the much smaller Network Node installations the cell phone carriers are beginning to install. The use will be less intrusive than the traditional communication facilities. Mr. O’Neill stated there will still be cell towers but the new uses cover supplemental units. PC worksession 20150507 Page 1 Zoning Official David Stromberg stated the units started in Richmond and these types of units will be used for data. Mr. O’Neill introduced Zoning Official Porter Stevens. The Housing Consolidated Plan and Annual Action Plan do not require any action by the Commission. These plans are being presented for information as the Commission deals indirectly with housing issues. As an entitlement community, this plan is a requirement in order to be granted Community Development Block Grant (CDBG) funding. Certain communities around the country are given an allocation by Housing and Urban Development (HUD) as Federal funding permits. Objectives are laid out in a five-year plan and must be submitted each year. In response to a question from Commissioner Campbell, Mr. O’Neill stated the Housing Authority receives different funds for different types of housing projects. Mr. O’Neill explained that the Housing Authority has a process for addressing each type of housing project and complies with applicable policies for subsidized and assisted housing. Planning and Zoning Administration Manager Keith Cannady stated in response to a question from Commissioner Williams that the total number of the type of assisted housing units that the City has a say in has not increased. Mr. O’Neill stated the proposed bylaws amendment would be discussed at a later date. He also stated a closed session will be held to discuss an update on General Assembly changes. A discussion was held on a possible date change from July 2, 2015 to July 9, 2015 for the July Planning Commission meeting because of the possibility of not having a quorum due to the July 4th holiday closing being held on Friday July 3, 2015 which is the day after the Planning Commission meeting. The Commission members present stated they would be available to attend a July 9, 2015 meeting because of the impending holiday. Mr. O’Neill stated public notice will be made of the date change of the July Planning Commission meeting from July 2 to July 9. There being no further business, the meeting was adjourned at 3:29 p.m. PC worksession 20150507 Page 2 AT A PUBLIC HEARING AND REGULAR MEETING OF THE HAMPTON PLANNING COMMISSION HELD IN THE COUNCIL CHAMBERS, 81H FLOOR, CITY HALL, HAMPTON, VIRGINIA, ON THURSDAY, MAY 7, 2015 AT 3: 30 P. M. I. CALL TO ORDER Vice -Chair Andre McCloud called the Planning Commission meeting to order. II. ROLL CALL A call of the roll noted Commissioners Tommy Southall, Gregory Williams, Carlton Campbell, Teresa Schmidt, Vice -Chair Andre McCloud were present. Commissioner Mary Bunting and Chairman Gaynette LaRue were absent. III. MINUTES A motion was made by Commissioner Carlton Campbell, seconded by Commissioner Gregory Williams, to approve the minutes of the April 2, 2015 work session and Planning Commission meeting. A roll call vote on the motion resulted as follows: AYES: Southall, Williams, Campbell, Schmidt, McCloud NAYS: None ABST: None ABSENT: Bunting, LaRue IV. PUBLIC HEARING ITEMS A. Use Permit Application No. 15- 00006: by Tammy Beaumont to operate vehicle storage at 211 E. Mercury Blvd. [ LRSN 12003540]. The property is zoned General Commercial ( C -3) District, which permits vehicle storage subject to securing a use permit. The Hampton Community Plan ( 2006, as amended) recommends commercial for this property. City Planner Alison Alexander presented Use Permit No, 15 -00006 by Tammy Beaumont to operate vehicle storage at 211 E. Mercury Boulevard. The applicant proposes adding vehicle storage to an existing tire repair business at 211 E. Mercury Boulevard. The property is zoned General Commercial ( C -3) District, which allows for vehicle storage with a use Opaque fencing and landscaped buffers are permit. required as stipulated by the Zoning Ordinance. The Hampton Community Plan ( 2006, as amended), recommends commercial use in this area and policies from the plan call for promoting site planning compatible with surrounding development, nurturing small and startup businesses and focusing attention on strengthening the ability of older commercial and industrial areas to support expanded business activity. Vehicle storage is consistent with these policies. PCMinu[ es 20150507 Page 1  The location of the vehicle storage will be enclosed with a six -foot opaque fence and additional landscaping. The vehicles would not be able to be seen. There is a stand of trees at the rear of the lot and one of the conditions calls for the stand of trees to remain to act as a buffer to the residential area located behind the property. Staff recommends attaching eight conditions, pertaining to location, fencing, landscaping, and lighting, to this application. No significant environmental or traffic impacts are anticipated from the addition of vehicle storage. The applicant held a community meeting on May 2, 2015. One call of opposition was received from Billy Woods of Woods Orchards which is a commercial property located on East Mercury Boulevard. Staff recommends approval of this application with eight (8) conditions. In response to a question from Commissioner Southall, Ms. Alexander stated the application was for a vehicle storage yard and not a vehicle salvage yard. Kenneth Wilson, representing the applicant Tammy Beaumont, stated they have a U -Haul and tire business at this location, and have been there for approximately three years. The building has new vinyl and new fencing has been placed across the front of the property. The business is kept clean. Exposed tires are removed by Waste Management. The area being asphalted will be surrounded by a privacy fence. The property line runs alongside the Bingo Hall and there is no window view from that building. The trees behind the property that back up to the residential area are 40 to 50 feet tall. Mr. Wilson stated they would like to leave off the buffer next to the Bingo Hall as they are a small business and money is tight. In response to questions from Commissioner Campbell, Mr. Wilson stated approximately 17 people stopped in at the community meeting and he has 42 signatures of support. No one opposed the request. The meeting was held at the facility and the surrounding businesses signed the petition of support. The parking spaces referenced are located at the front of the building where the U -Haul vehicles are located. In response to a question from Commissioner Campbell, Ms. Alexander stated the Zoning Ordinance requires a 15' landscaped buffer between vehicle storage and all commercially zoned properties, and a 20' buffer between vehicle storage and residentially zoned properties. There is an additional requirement for this property that the mature stand of trees at the rear of the property remain. In response to a question from Vice -Chair McCloud, Mr. Wilson stated the vehicles will not be able to be seen from the residential area. All vehicle storage will be within the fenced area. There were no public speakers. PCMinutes 20150507 Page 2  WHEREAS: the Hampton Planning Commission has before it this day a proposal by Tammy Beaumont to permit vehicle storage at an existing tire repair business at 211 E. Mercury [ LRSN 12003540]; WHEREAS: the Hampton Community Plan ( 2006 as amended) recommends a commercial use for this property, and the policies of the Plan call for promoting site planning compatible with surrounding development, nurturing small and startup businesses, and focusing attention on strengthening the ability of older commercial and industrial areas to support expanded business activity; WHEREAS: the site is currently zoned General Commercial ( C -3) District, which permits vehicle storage with an approved use permit; WHEREAS: eight conditions are attached to address, among other things, fencing, landscaping, lighting, and a revocation clause; and WHEREAS: no one from the public spoke for or against this proposal. NOW, THEREFORE, on a motion by Commissioner Tommy Southall and seconded by Commissioner Gregory Williams, BE IT RESOLVED that the Hampton Planning Commission does recommend to City Council approval of Use Permit Application No. 15- 00006, subject to eight ( 8) conditions. A roll call vote on the motion resulted as follows: AYES: Southall, Williams, Campbell, McCloud NAYS: None ABST: None ABSENT: Schmidt, Bunting, LaRue B. Zonina Ordinance Amendment No. 161 -2015: Ordinance To Amend And Re- Enact Chapter 3 of The Zoning Ordinance of the City of Hampton, Virginia, Entitled " Uses Permitted" By Amending Section 3 -3( 33) and Section 3 -3( 34) Pertaining to Development Standards for Commercial Communication Towers and Building or Structure -Mounted Commercial Communication Antennas. Prior to the recodification of the Zoning Ordinance which will take effect June 1, 2015, these standards were located in Section 2 -3( 33) and 2- 3(34). Approval of this amendment would regulate the use of less obtrusive support structures that are alternatives to traditional monopole and tower -based communication facilities, by accommodating installations that are a subordinate use in conjunction with a permitted principal or accessory use of a property. Zoning Official Porter Stevens presented Zoning Ordinance Amendment 161- 2015 to amend and re -enact Chapter 3 of the Zoning Ordinance of the City of PCMinu[ es 20150507 Page 3 Hampton, Virginia, entitled " Uses Permitted" by amending Section 3 -3( 33) and Section 3 -3( 34) pertaining to Developments Standard for Commercial Communication Towers and Building or Structure -Mounted Commercial Communication Antennas. Several major cell -phone carriers are beginning to install numerous " Network Nodes" on the Peninsula. These are small -scale, low profile cell phone network antenna installations that are used to fill coverage gaps and expand the range /capacity of the existing cell phone towers. Section 3 -3 ( 33) and Section 3 -3 ( 34) currently regulate the placement, design, and intermodulation testing of both building mounted and freestanding commercial communication antenna. However, they are not currently well suited to regulating the much smaller Network Node installations. Approval of this amendment would regulate the use of less obtrusive support structures that are alternatives to traditional monopole and tower -based communication facilities, by accommodating installations that are a subordinate use in conjunction with a permitted principal or accessory use of a property. Specifically the proposed changes will lower the minimum height of the building /structure to which it can be mounted from 35' to 20' and reduce the maximum antenna projection above roof from 22' to 10'. The change will require intermod testing to be done within 1 mile of the tower site, so the signals produced do not interfere with any other cell phone technology or public safety communication efforts. This will impact only building mounted antennas. Prior to the recodification of the Zoning Ordinance, which will take effect June 1, 2015, these standards were located in Section 2 -3( 33) and 2- 3( 34). This amendment will be complemented by several amendments to the City Code, covering use of network nodes in city right -of -way. Staff recommends adoption of this ordinance amendment. In response to a question from Commissioner Southall, Mr. Stevens stated that staff has met with Verizon and were told the best height range for these nodes to work is between 20' to 40' and the proposed amendments have been informed by some of Verizon' s requirements for their technology. In response to a question from Commissioner Campbell, Mr. Stevens stated the amendment will not change the zones where these antennas will be permitted and are still not allowed on single -family dwellings. In response to a question from Vice -Chair McCloud, Mr. Stevens stated it is his belief that there are no current requirements to have the nodes placed within a specified distance of a cell tower. There are certain areas that companies prefer to install these nodes such as high traffic volume areas ( i. e. Peninsula Town Center, Downtown Hampton; or a sports stadium). PCMinutes 20150507 Page 4  Community Development Department Director Terry O' Neill clarified that the regulations state that the nodes may be placed where there is an existing use /building, but cannot go on a single -family residence. However, residential areas have other buildings like churches or schools that could be sites used for placement of one of the small antenna nodes on one of these buildings. In response to a question from Commissioner Williams, Mr. Stevens stated these nodes are more like data boosters and carry data over them rather than voice- overs. They are there to enhance and boost signal strength. Examples of what these nodes would look like were shown and they will not have much of a visual impact. Mr. O' Neill stated one of the conditions on these nodes is that they are relatively small and they have to be painted or colored to blend in with the existing structure. There are less obvious than building with a satellite dish with cable or TV. There were no speakers. WHEREAS: The Hampton Planning Commission has before it this day ZOA 161- 2015, a proposed ordinance to amend and reenact Chapter 3 of the Zoning Ordinance of the City of Hampton, Virginia entitled Uses Permitted" by amending section 3 -3( 33) and 3 -3( 34) pertaining to development standards for commercial communication towers and building or structure -mounted commercial communication antennas; WHEREAS: commercial cell phone carriers are starting to install " Network Nodes," small scale, low profile cell phone communication network antennas designed to enhance existing cell phone infrastructure; WHEREAS: current Zoning Ordinance provisions are not well suited to regulating the smaller, more diverse Network Node installations; WHEREAS: this amendment would lower the minimum height of the structure to which an antenna could be mounted from thirty -five ( 35) feet to twenty (20) feet, reduce the maximum height above the roof of a structure that an antenna may project from twenty -two ( 22) feet to ten ( 10) feet, and require intermodulation testing to be performed within 1 mile of the antenna installation: WHEREAS: there were no speakers from the public. NOW, THEREFORE, on a motion by Commissioner Campbell and seconded by Commissioner Southall, PCMinutes 20150507 Page 5  BE IT RESOLVED that the Hampton Planning Commission recommends approval to City Council of the ordinance amendment to Chapter 3 of the Zoning Ordinance. A roll call vote on the motion resulted as follows: AYES: Southall, Williams, Campbell, McCloud NAYS: None ABST: None ABSENT: Schmidt, Bunting, LaRue VII. Community Development Director' s Report A. Housing Consolidated Plan & Annual Action Plan Community Development Department Director Terry O' Neill stated Housing and Neighborhood Division Services Manager Jonathan McBride would present a briefing and overview on the 2016 -2020 Consolidated Plan and FY 16 Annual Action Plan. There is no need for action to be taken. These Plans are tangent to many of the things the Planning Commissioners work on through ordinances and plans. Mr. McBride stated the Housing and Neighborhood Services Division is a unique division and the main goal is to maintain and improve the vitality of the neighborhoods. This is done in two different ways, the first being through the neighborhoods and improving the connectivity of the neighborhood organizations - connecting them to resources and helping improve their capacity to build the social resources in the community. The housing side role is to set housing policy for the City, help to develop strategies and identify resources to implement those strategies and improve the housing stock in the city. One of the key resources comes from the US Department of Housing and Urban Development ( HUD). HUD has designated Hampton an entitlement community. An entitlement community is based on different demographics and its history. As an entitlement community Hampton is to have access to a dedicated pot of funds that supports housing and neighborhood activities. To have access to those funds requires Hampton to adopt a five -year Consolidated Plan and an Annual Action Plan that designates how the funds will be spent. The City of Hampton has completed a draft of its 2016 -2020 Consolidated Plan and FY2016 Annual Action Plan for Housing and Community Development. This is a unique plan that sets the framework for Hampton' s housing policy. PCMinutes 20150507 Page 6  The 2016 -2020 Consolidated Plan is a five -year, comprehensive planning document that discusses Hampton' s community development and housing needs, with particular emphasis on providing decent housing, creating suitable living environments, enhancing the City' s economic viability, and expanding economic opportunities for low and very low income persons. This plan pulls from the existing Hampton Community Plan ( 2006 as amended); Master Plans; focus groups; surveys from service providers; past consolidated plans; and lessons learned from housing work over the years. HUD has requested staff specifically address certain areas, but also looks at broader community needs. The Annual Action Plan provides a detailed overview of the planned utilization of funds received by the U. S. Department of Housing and Urban Development ( HUD) for FY 2016. Hampton' s housing is approximately 87% single - family which is higher than around the region. Hampton housing stock is older; 51 % is older than 30 years. Less than 19% of Hampton' s developable land is available for new housing stock. The broader set of needs is: Housing and community development needs Homeless needs Market conditions, barriers to affordable housing, fair housing, and lead based paint, etc. Housing and community development resources Identification of priorities Goals and objectives One year use of funds The Housing and Neighborhood 2016 -2010 Priority Needs are: Rehabilitation The objectives are to improve the quality and condition of the existing housing stock where the units are economically viable in today' s real estate market. The strategies are to provide rehab loans and grants; increase marketing of rehab programs; and to identify other rehabilitation resources, etc. Two of the sources for rehabilitation are the Neighborhood Stabilization Program that the City with Hampton Redevelopment and Housing Authority ( HRHA) applied for about five years ago for the purpose of purchasing and rehabilitating homes getting them ready to go back on the market. The program was very successful and the goal of 10 houses was turned into 22 houses. Funds have been received from other localities that were not as successful. The Home Repair Blitz is another unique way to try and leverage other resources in the community. The loan and grants program have several requirements in the process based around income and the process is intensive. The Blitz provides a simple way to pull together resources to do small repairs in the community. Homeownership PCMinutes 20150507 Page 7  The objective is to preserve and expand homeownership opportunities for low and moderate- income families. The strategies are to provide loans and grants to existing homeowners; support neighborhood revitalization strategies; and to provide homeowner education and down payment assistance. Neighborhood & Housing Rehabilitation The objectives are to improve existing affordable housing stock by revitalizing neighborhoods with emphasis on safety, appearance, and diversification of housing values. The strategies are to remove blighted property; redevelop publicly owned residential property; support Hampton Housing Venture; support strategic revitalization area plans; support civic and social assets through the Hampton Neighborhood Initiative ( HNI); and to improve neighborhood -school partnerships, etc. The Old Hampton area has been very successful in doing this revitalization. Old Hampton, Sussex, and Pasture Point are in Hampton Housing Venture Neighborhoods. Resources are brought in to a targeted area from both City and Federal sides to focus on several areas instead of spreading it across 60,000 homes in the area. Rental Housing The objectives are for affordable rental housing through existing programs; high quality units, dispersed throughout the community for those on permanent fixed incomes; and to improve incomes for the working poor. The strategies are to improve efforts to disperse concentrations of assisted rental housing and protect the supply of decent affordable rental units through rehabilitation, etc. The 2016 -2020 priority needs for the Homeless Population are emergency housing; transitional housing; and support services to move homeless persons and families safely out of the cycle of homelessness and back into self- sufficiency. The Rental Inspection Ordinance is enforced through home rental inspectors funded through CDBG funds. In response to a question from Commissioner Williams, Mr. McBride stated word on how new home buyers can obtain assistance is done through HRHA. The program is managed by HRHA through a series of classes and workshops provided for prospective home buyers and at the end of the series they are eligible for down payment assistance. Aaru Ma' at with HRHA stated word for these classes is put out by flyers and there is always a waiting list for these classes. HRHA teams up with the City though eNews, calls, and flyers. At one of the Home Blitz' s HRHA teamed up with the Neighborhood Office to hand -out flyers. There are two classes available, one for home buyers who are working with a lender and about to buy. The home buyers are required to take an eight hour class which is held twice a month, There is also a home buyer' s club for those not yet ready to buy but who want more information and this is a twelve month process which is held once a month. The 2016 -2020 priority needs for the Special Needs Populations are emergency shelter, transitional housing, and services for persons with mental illness, substance abuse, and victims of domestic violence; permanent supportive housing for persons with mental disabilities and persons with AIDS; housing and supportive PCMinutes 20150507 Page 8 services for the elderly; and equitable dispersal of community based housing and facilities throughout the region. HUD has asked that specific populations be addressed and these are two that were chosen. The objective for Homeless and Special Needs is to provide for the priority needs with an emphasis on services that break the cycle. The strategies are to support community agencies providing temporary shelter, transitional housing and services to the homeless, and support the development and funding of Community Housing Development Organization (CHDO) to meet supportive housing needs. A lot of the work is done through the support of community agencies such H. E. L. P., LINK, Continuum of Care, and other regional agencies as these are not just needs in Hampton but needs that go between localities. The objective for Public Housing is to maintain the quality of the units and the living environment for residents. The strategies are for regular maintenance and improvement; to facilitate resident involvement; and support services and self - sufficiency initiatives. The objective for Anti -Poverty is to reduce the number of families living in poverty. The strategies are for Healthy Family Partnership; state enterprise zones; and workforce development. In response to a question from Commissioner Campbell, Mr. McBride stated the amount of land for build -out is 15 -19 %. Mr. O' Neill stated that the 15 -19% is a gross amount and probably does not take into consideration wetlands areas. Probable land available for development would be small, isolated parcels and be closer to 10 %. There are only a few larger parcels available greater than 5 acres. In response to a question from Vice -Chair McCloud, Mr. McBride stated he does not know the percentage of rental housing in Hampton, but does know it is a little higher than the regional average. The FY2016 Annual Action Plan has two sources of funds, the Community Development Block Grant ( CDBG) and Home Investment Partnership Program HOME). The Community Development Block Grant ( CDBG) funds are used for the development of viable urban communities by: providing decent housing; a suitable living environment; and an economic opportunity principally for low to moderate - income people. Eighty percent of the region income is used to determine the amount for a family of four to quality which calculates to $54, 000. The CDBG broad national objectives are to provide benefit to low and moderate income persons; aid in the prevention of slums and blight; or meet an urgent need. The CDBG funds are used for broader initiatives and the Home Investment Partnership Program ( HOME) funds are used more toward housing. The CDBG Funds have been fairly stable over the past few years where HOME has seen significant reductions over the past five years. PCMinutes 20150507 Page 9  FEDERAL FUNDING CDBG REVENUES Anticipated FY2016 local allocations: $ 1, 221, 322 Estimated FY2016 Program Income: 25, OOC CDGB Reimbursement Allocation: 312, 000 CDBG TOTAL $ 1, 558,322 Some of the covered FY2016 activities are acquisition ( HRHA), Demolition HRHA), Housing programs and services, support for Neighborhood Centers ( Parks & Recreation) Neighborhood Planning and Administration ( CDD), and Code Enforcement ( Property Maintenance). FEDERAL FUNDING HOME REVENUES Anticipated FY2016 Local Allocation: $ 350, 782 Estimated FY2016 Program Income: 289. 000 HOME TOTAL $ 630, 782 Some of the FY2016 HOME Activities are homeowner rehabilitation, homebuyer assistance; acquisition /rehabilitation; community housing development organizations ( CHODA - Habitat for Humanity), and HOME administration. The following is the Consolidated Plan Schedule: March 24, 2015 Draft available for public comment April 8, 2015 Public Hearing at City Council Meeting April 13, 2015 Briefing to Neighborhood Commission April 22, 2015 Briefing to Hampton Redevelopment & Housing Authority May 7, 2015 Briefing to Planning Commission May 13, 2015 City Council action on Consolidated Plan The report is available for public examination at all Hampton Public Libraries, the Housing and Neighborhood Services Division of the Community Development Department ( 22 Lincoln Street, Hampton, VA 23669), and online at hampton. gov /neighborhoods. In response to a question from Commissioner Campbell, Mr. McBride stated a study done in January of 2015 showed there were about 580 homeless people on the Peninsula. The City works with Continuum of Care on the Peninsula and Continuum of Care works with several different organizations that are either faith - based, governmental, or non -profit. B. Youth Planner presentation Junior Youth Planner Bryauna Kralik presented the May 2015 Youth Planner Report. Ms. Kralik stated the Hampton Youth Commission ( HYC) and the Youth PCMinutes 20150507 Page 10 Planners have remained steadfast in their work for the commission' s focus on transportation. During the HYC' s April 13, 2015 meeting the Commissioners received training on professionalism. This training kicked off the Commission' s three -part series focused on preparing the Commission for the business world. The training series included resume building, writing a cover letter, and interview training with mock interviews. Following their training, the commissioners were introduced to Michele Woods - Jones, a representative for the Citizens' Unity Commission and discussed the Hampton Youth Commission' s role in the Citizens' Unity Commission' s upcoming Youth summit on May 23, 2015. The Youth will share their concerns about their community. The April 20, 2015 meeting began the Commission' s planning for the outreach of the transportation- focused survey. In planning the outreach of their survey, the Commission established a schedule which includes visiting local high schools and holding an information session with faculty and staff. The purpose of the information session is to inform teachers and students about the opportunity for the students to have their voices heard, and also to join the Hampton Youth Commission. On April 25, 2015 the HYC participated in the Youth in Government training sponsored by Alternatives, Inc. During the training the Commission learned the history of Youth Civic Engagement; three key concepts to make youth and government work; and how to apply the three concepts. The three concepts are Youth Civic Engagement; Hampton 2020 Youth Master Plan; and Power Plays. Continuing recruitment will be the next steps for the HYC. Commissioner Campbell stated he applauds the efforts of all involved in the Youth Planners and the Youth Commission. In response to a question from Commissioner Campbell, Tolu Ibikunle, City Planner /Advisor to the Youth Planners, stated that the HYC was marketing the HYC and not their training sessions, but that Commissioner Campbell' s suggestion to market the training sessions as a way to get others to think about what the HYC can offer was a good suggestion and one that will be looked into. VIII. NEW BUSINESS ITEMS A. Planning Commission bylaws amendment The bylaws amendment discussion will be delayed due to new information. PCMinmes 20150507 Page 11 X. ITEMS BY THE PUBLIC There were no items by the public. X. MATTERS BY THE COMMISSION Mr. O' Neill stated, as discussed in the worksession, the Commission has given staff the authority to move the Planning Commission meeting from July 2, 2015 to July 9, 2015 to ensure a quorum. Notifcation of the new date will be advertised. The Coliseum Central Master Plan public meeting scheduled for Tuesday, May 12, 2015 at the Convention Center has been postponed as the public discussion portion is not ready. Notification of this postponement is being sent out. Notification of the new date will be sent out. XI. CLOSED SESSION pursuant to the exemption from open meetings allowed by Section 2. 2- 3711( A) ( 7) of the Code of Virginia to consult with legal counsel regarding specific legal matters requiring the provision of legal advice by such counsel. Vice -Chair Andre McCloud stated the Commission would convene the closed meeting in the Lawson Conference Room and will reconvene the open meeting and certify the closed meeting in Council Chambers. A motion was made by Commissioner Campbell, and seconded by Commissioner Southall, to go into a closed session pursuant to the exemption from open meetings allowed by Section 2.2- 3711( A) (7) of the Code of Virginia, to consult with legal counsel regarding specific legal matters requiring the provision of legal advice by such counsel A roll call vote on the motion resulted as follows: AYES: Southall, Williams, Campbell, McCloud NAYS: None ABST: None ABSENT: Schmidt, Bunting, LaRue The meeting reconvened at 5:05pm. A motion was made by Commissioner Southall, and seconded by Commissioner Campbell, that to the best of each member' s knowledge: 1. Only public business matters lawfully exempted from open meeting requirements under Virginia law were discussed. PCMinutes 20150507 Page 12  2. Only public business matters as were identified in the motion, by which the closed meeting was convened, were heard, discussed, or considered in the closed meeting by the Planning Commission. A roll call vote on the motion resulted as follows: AYES: Southall, Williams, Campbell, Schmidt, Bunting, LaRue NAYS: None ABST: None ABSENT: McCloud XII. ADJOURNMENT There being no further business, the meeting adjourned at 5: 06 p. m. Respectfully submitted, Ter Neil -- -- -- Secretary to the Commission APPROVED BY: Andre McCloud Vice -Chair PCMmuteszoisoso7 -- Page 13