Planning Commission Agendas & Minutes

AT THE WORK SESSION OF THE HAMPTON PLANNING COMMISSION HELD IN THE LAWSON CONFERENCE ROOM, 8TH FLOOR, CITY HALL, HAMPTON, VIRGINIA, ON THURSDAY, AUGUST 6, 2015, AT 3:00 P.M. Commissioners Tommy Southall, Gregory Williams, Carlton Campbell, and Teresa Schmidt, were present. Vice-Chair Andre McCloud arrived at 3:09 P.M; Commissioner Mary Bunting and Chairman Gaynette LaRue were absent. Secretary to the Commission Terry O’Neill stated, as a precautionary measure since the Chairman and Vice-Chairman were not present, that the Commissioners should select who would serve as Chair for the August 6, 2015 Planning Commission meeting. Commissioner Carlton Campbell made a motion to elect Commissioner Gregory Williams to serve as the August 6, 2015 Planning Commission meeting Chairman. Commissioner Williams declined. Commissioner Tommy Southall made a motion to elect Commissioner Campbell to serve as the August 6, 2015 Planning Commission meeting Chairman. Commissioners Southall, Williams, and Schmidt agreed that Commissioner Campbell would chair the meeting in the absence of the Chair and Vice-Chair. Vice-Chair McCloud arrived at 3:09 P.M. Mr. O’Neill stated the upcoming meeting will be an opportunity to take care of housekeeping measures that were discovered during review of the Zoning Ordinance. The proposed change in the Site Plan Ordinance is due to the responsibility being changed for the enforcement of the landscape provisions in the Landscape Ordinance from the Parks and Recreation Department to the Community Development Department. The Zoning Ordinance Amendments were discussed. Zoning Administrator Jeff Conkle explained that the ordinance sections relating to group living and medical uses were recently amended, and those ordinance sections and the “Table of Uses Permitted” were updated. The Zoning Ordinance Amendments presented at the August 6, 2015 Planning Commission meeting are the final ones for cleanup. There are some recreational uses that would not be primary uses in the Coliseum Central District (O-CC) as this district does not have a waterfront that would necessitate the need for boats and piers. Some of the phrasing is confusing but “boat sales” is different from marina use. Mr. O’Neill explained that the language being amended predates the Coliseum Central District and is being removed because it is not practical. A dock or pier near the Coliseum or in the area of the H2O residential development would be considered accessory structures and not a primary use. Mr. O’Neill stated that the Comprehensive Plan Amendment No. 022-2015 is the result of Urban Development Areas (UDA) legislation. This provision is part of the PCWorksessionminutes20150806 Page 1 redesign of how the Commonwealth evaluates transportation projects. New legislation now ties UDA to money resources. City Planner Lucy Stoll stated that Phoebus is considered part of the UDA. Mr. O’Neill stated the State wants a more quantitative way to regulate projects. Only projects that fall under the UDA can be submitted. The UDAs are covered by the Master Plans. Ms. Stoll stated Ft. Monroe is being considered for inclusion, along with the six Master Plan areas. Two items not on the agenda were brought up by Commissioner Southall. Discussed were the use of private dwellings as bed and breakfast rentals (“Airbnb”) either on a daily or weekly basis, and vehicle storage lots. Commissioner Southall mentioned that the next session of the Planning Commission Training Institute will be held in Newport News and that a Planning conference will be held in Richmond in October. PCWorksessionminutes20150806 Page 2 AT A PUBLIC HEARING AND REGULAR MEETING OF THE HAMPTON PLANNING COMMISSION HELD IN THE COUNCIL CHAMBERS, 8TH FLOOR, CITY HALL, HAMPTON, VIRGINIA, ON THURSDAY, AUGUST 6, 2015 AT 3: 30 P. M. I. CALL TO ORDER Vice -Chair Andre McCloud called the Planning Commission meeting to order. 11, ROLL CALL A call of the roll noted Commissioners Tommy Southall, Gregory Williams, Carlton Campbell, Teresa Schmidt, and Vice -Chair Andre McCloud as present. Commissioner Mary Bunting and Chairman Gaynette LaRue were absent. III. MINUTES A motion was made by Commissioner Tommy Southall and seconded by Commissioner Gregory Williams, to approve the minutes of the July 9, 2015 work session and Planning Commission meeting. A roll call vote on the motion resulted as follows: AYES: Southall, Williams, McCloud, Schmidt NAYS: None ABST: Campbell ABSENT: Bunting, LaRue PUBLIC HEARING PROCEDURES Mr. Terry O' Neill, Secretary to the Commission and Director of the Community Development Department, read key points of the Hampton Planning Commission Public Hearing /Comment Rules in order for the affairs of the Commission to be conducted in a courteous and orderly manner. IV. PUBLIC HEARING ITEMS Secretary to the Commission O' Neill stated items A & B on the agenda, ZOA 168- 2015 and ZOA 169 -2015, are related items and will be heard as a singular presentation but will require separate votes. A. Zoning Ordinance Amendment No. 168 -2015: Ordinance To Amend And Reenact Chapter 3 Of The Zoning Ordinance Of The City Of Hampton, Virginia By Amending Sections 3 -2 Entitled, " Table Of Uses Permitted" Pertaining To The Uses Of " Boat Tour /Charter Boat Docking Facility;" " Boathouse, Pier, Dock, Ramp, Commercial ( Public Or Private);" And " Marina, Including Boat Sales, Rental, Storage And Fuel." Approval of this amendment would move the above -listed uses from the " Utilities & Transportation" section of the use table to the Recreation & Assembly" section. This amendment would also rename the PlanningConunission20150806 Page 1  Recreation & Assembly" section of the use table to " Recreational." This item is also being concurrently advertised for the August 12, 2015 City Council meeting. B. Zoning Ordinance Amendment No. 169 -2015: Ordinance To Amend And Re- Enact Article 3 Of Chapter 9 Of The Zoning Ordinance Of The City Of Hampton, Virginia Entitled " O -CC District - Coliseum Central Overlay" By Amending Section 9 -23 Pertaining To Modifications to Permitted Uses. Approval of this amendment would remove the uses of " boathouse, pier, dock, ramp, commercial ( public or private);" " marina, including boat sales, rental, storage and fuel;" and " shooting range, trap or skeet" from the O -CC District. This item is also being concurrently advertised for the August 12, 2015 City Council meeting. Zoning Administrator Jeff Conkle presented the staff report for the two items, copies of which are attached hereto and made a part hereof. The first item, Zoning Ordinance Amendment No. 168 -2015, is a housekeeping item that will reorganize some of the uses in the Use Table in Chapter 3 of the Zoning Ordinance. Recreational uses were spread across different categories and are now being simplified and placed under one heading. There are no substantive changes. The second item, Zoning Ordinance Amendment No. 169 -2015, is a bigger change. The three recreational uses being addressed under this amendment are boathouse /pier /dock /ramp; marina; and trap or skeet shooting range. These three uses were identified as not practical or possible in the Coliseum Central area and are out of alignment with the Hampton Community Plan ( 2006, as amended) and the Coliseum Central Master Plan. Proposed is the removal of the inappropriate uses from the O -CC Coliseum Central Overlay zone of the three listed uses. These are primary uses. Accessory uses that may sound like these uses will still be permitted; a marina that is an accessory use to a park or boat sales that are an accessory use to a retail store are still permitted. It is not believed there is any impact to existing businesses in Coliseum Central. Staff recommends approval of Zoning Ordinance Amendment No. 168 -2015 and Zoning Ordinance Amendment No. 169 -2015. There were no public speakers. A. ZOA 168 -2015 WHEREAS: The Hampton Planning Commission has before it this day Zoning Ordinance Amendment 168 -2015, a proposed ordinance to amend and reenact Chapter 3 of the Zoning Ordinance of the City of Hampton, Virginia by amending Section 3 -2 entitled, " Table of Uses Permitted" pertaining to the uses of " boat tour /charter boat docking facility;" " boathouse, pier, dock, ramp, commercial public or private);" and " marina, including boat sales, rental, storage and fuel;" PlanningCommission20150806 Page 2  WHEREAS: this amendment will reorganize the Table of Uses Permitted in a more logical manner; WHEREAS: this amendment would move the uses of " boat tour /charter boat docking facility;" " boathouse, pier, dock, ramp, commercial public or private);" and " marina, including boat sales, rental, storage and fuel' from the " Utilities & Transportation" section of the use table to the " Recreation & Assembly" section. This amendment would also rename the " Recreation & Assembly" section of the use table to " Recreational;" WHEREAS: there are no substantive changes resulting from this amendment; and WHEREAS: there were no speakers at the public hearing. NOW, THEREFORE, on a motion by Commissioner Williams and seconded by Commissioner Schmidt, BE IT RESOLVED that the Hampton Planning Commission recommends to City Council approval of Zoning Ordinance Amendment 168 -2015. A roll call vote on the motion resulted as follows: AYES: Southall, Williams, Campbell, McCloud, Schmidt ABST: None ABSENT: LaRue, Bunting B. ZOA 169 -2015 WHEREAS: The Hampton Planning Commission has before it this day Zoning Ordinance Amendment 169 -2015, a proposed ordinance to amend and re -enact Article 3 of Chapter 9 of the Zoning Ordinance of the City of Hampton, Virginia entitled " O -CC District - Coliseum Central Overlay" by amending Section 9 -23 Pertaining To Modifications to Permitted Uses;" WHEREAS: the Table of Uses Permitted in Sec. 3 -2 contains several recreational uses that have not been evaluated in many years. WHEREAS: economic development initiatives and proposed changes to the Coliseum Central Master Plan prompted staff to take a closer look at those uses and how they are regulated. That investigation found the uses to be out of line with the goals of our community plan and master plans; WHEREAS: the Coliseum Central Master Plan places a focus on the district being a key economic driver for the City through mixed uses and PlanningCommission20150006 Page 3  infill development related to tourism, hospitality, retail, office, and entertainment uses. WHEREAS: the district does not have a waterfront where some of these uses need to be located; WHEREAS: this amendment would remove the uses of " boathouse, pier, dock, ramp, commercial ( public or private);" " marina, including boat sales, rental, storage and fuel;" and " shooting range, trap or skeet" from the O -CC District; and WHEREAS: there were no speakers at the public hearing. NOW, THEREFORE, on a motion by Commissioner Campbell and seconded by Commissioner Williams, BE IT RESOLVED that the Hampton Planning Commission recommends to City Council approval of Zoning Ordinance Amendment 169 -2015. A roll call vote on the motion resulted as follows: AYES: Southall, Williams, Campbell, McCloud, Schmidt NAYS: None ABST: None ABSENT: LaRue, Bunting C. Zonina Ordinance Amendment No. 170 -2015: Ordinance To Amend And Re- Enact Article 2 Of Chapter 5 Entitled " MD -1 District - Townhouse Multifamily," Article 3 Of Chapter 5 Entitled " MD -2 District - Multifamily Residential," Article 4 Of Chapter 5 Entitled " MD -3 - Multifamily Residential," Article 2 Of Chapter 6 Entitled C -2 District - Limited Commercial," Article 1 Of Chapter 8 Entitled " Langley Flight Approach Districts," Article 3 Of Chapter 8 Entitled " Buckroe Bayfront Districts," Article 2 Of Chapter 9 Entitled " O -CBP - Chesapeake Bay Preservation Overlay," Article 4 Of Chapter 9 Entitled " O -FZ - Flood Zone Overlay," Article 1 Of Chapter 14 Entitled " Use Permits," And Article 2 Of Chapter 14 Entitled " Rezoning, Conditional Zoning, And Zoning Ordinance Amendments" Of The Zoning Ordinance Of The City Of Hampton, Virginia Pertaining To The Correction Of Erroneous Citations Resulting From The Recodification Of The Zoning Ordinance Approved On March 25, 2015 And Enacted On June 1, 2015. This item is also being concurrently advertised for the August 12, 2015 City Council meeting. Zoning Administrator Conkle presented the staff report, a copy of which is attached hereto and made a part hereof. The proposed amendment is a housekeeping amendment. The Zoning Ordinance was recodified earlier this year and reorganized into a much easier format. The Zoning Ordinance can be seen on the City' s website hosted by Municode.com. Planni ngConimission20150806 Page 4  During the review process of the Zoning Ordinance it was found that some items were missed. Some internal citations no longer reference the correct section( s) of the ordinance. Approval of this amendment would change the internal citations so that reference is made to the correct section( s) of the Zoning Ordinance. Staff recommends approval of Zoning Ordinance Amendment No. 170 -2015. There were no public speakers. WHEREAS: The Hampton Planning Commission has before it this day Zoning Ordinance Amendment 170 -2015, a proposed ordinance to amend and re -enact Article 2 of Chapter 5 entitled " MD -1 District - Townhouse Multifamily," Article 3 of Chapter 5 entitled " MD -2 District -Multifamily Residential," Article 4 of Chapter 5 entitled MD -3 - Multifamily Residential," Article 2 of Chapter 6 entitled " C -2 District - Limited Commercial," Article 1 of Chapter 8 entitled Langley Flight Approach Districts," Article 3 of Chapter 8 entitled Buckroe Bayfront Districts," Article 2 of Chapter 9 entitled " O -CBP - Chesapeake Bay Preservation Overlay," Article 4 of Chapter 9 entitled " O -FZ - Flood Zone Overlay," Article 1 of Chapter 14 entitled " Use Permits," and Article 2 of Chapter 14 entitled Rezoning, Conditional Zoning, And Zoning Ordinance Amendments" of the Zoning Ordinance of the City of Hampton, Virginia pertaining to the correction of erroneous citations resulting from the recodification of the Zoning Ordinance approved on March 25, 2015 and enacted on June 1, 2015; WHEREAS: this amendment would change the internal citations so that reference is made to the correct section( s) of the Zoning Ordinance; WHEREAS: there are no substantive changes resulting from this amendment; and WHEREAS: there were no speakers at the public hearing. NOW, THEREFORE, on a motion by Commissioner Southall and seconded by Commissioner Schmidt, BE IT RESOLVED that the Hampton Planning Commission recommends to City Council approval of Zoning Ordinance Amendment 170 -2015. A roll call vote on the motion resulted as follows: AYES: Southall, Williams, Campbell, McCloud, Schmidt NAYS: None ABST: None ABSENT: LaRue, Bunting PlanningCon miss ion20150 ©06 Page 5  D. Comprehensive Plan Amendment No 022 -2015• Hampton Community Plan 2006, as amended) - Proposal by the City of Hampton to consider amendments to the Hampton Community Plan ( 2006, as amended) in light of the passage of a state law that requires Urban Development Areas ( UDAs) be designated in the comprehensive plan in order to compete for certain state transportation funding. The amendments to the Plan include background on the new state law, the definition and identification of Hampton' s UDAs which are Coliseum Central, Kecoughtan, Downtown, North King Street, Phoebus, Buckroe, and Fort Monroe, as well as maps indicating the city' s UDAs, regional networks, and corridors of statewide significance. A proposed new transportation policy highlights the connection to the state legislation. This item is being advertised concurrently with the August 12 City Council agenda. City Planner Lucy Stoll presented the staff report, a copy of which is attached hereto and made a part hereof. The proposed amendment to the Comprehensive Plan would amend the Hampton Community Plan ( 2006, as amended) to include Urban Development Areas. A brief definition is that Urban Development Areas are those areas within the city that are most appropriate for population and development growth at a denser level. This could include new development as well as infill and redevelopment. House Bill 2 was signed into law in 2014 when passed by the State General Assembly. This bill acknowledges the fact that transportation funding from the government is limited and will not change any time soon. Because of this the State wants to make certain the allocated funds are used wisely. House Bill 2 creates a scoring system for funding certain transportation projects. The scoring system creates six different factors that projects are scored on and creates transparency for the project selection. All projects are scored across the same factors which publicly give an idea on what projects give the best scores and which projects will be selected. The six factors are congestion mitigation; economic development; safety; accessibility; environmental quality; and land use coordination. Hampton Roads has been allocated $ 100 million over the next six years. These funds can be used as gap funding or funding for a project from the beginning. Projects believed to be eligible from the Hampton Public Works Department are Central Park Newmarket Creek trail system); Little Back River Road improvements; and the Coliseum Drive extension. Before a project receives funding, the State wants to know that the project also meets the State' s needs. This comes from the Vtrans 2040 Multimodal Plan. The State plans for all modes of transportation to include freight and airports. A project has to support one of three transportation categories: Corridors of Statewide significance ( Co$$); regional networks; and urban development areas. Planni ngComnussion20150806 Page 6  Corridors of Statewide Significance are major travel areas between states, regions, and interstates; ports, and freight lines that convey a large number of people and goods (e. g. 1 - 64). Regional networks cover travel throughout Hampton Roads; focus on economic activity and job accessibility; and major corridors ( e.g. Magruder Boulevard) which move people to those economic centers. Of most concern at this time is the Urban Development Areas which are areas appropriate for infill and denser development. Additionally these are areas that have access to water, sewer, and transportation systems and follow " traditional neighborhood" design principles, A few examples are pedestrian connectivity; a grid street system; more narrow streets; and mixed use neighborhoods and subdivisions, UDA projects can only be submitted by localities and at the locality' s scale. In order to submit, the City of Hampton has to prove there. are UDA areas within the city. This is done by having these areas designated in the comprehensive plan. Staff has worked with Public Works, the regional planning organization, and the State to determine Hampton' s urban development areas. Hampton has seven proposed areas which are consistent with the six Master Plan areas and Fort Monroe. The amendment will include text and maps to include the UDAs and a new transportation policy which will align Hampton with some of the State goals. The text will include the definition of Urban Development Area; the background on House Bill 2; and how this fits with State objectives. The Corridors of Statewide Significance are 1 - 64, 1 - 664, and a spur of the CSX freight line. The regional networks are determined in collaboration with consultants in the State and the City. These regional networks are Magruder Corridor /Langley and Hampton University /VA Medical Center. Making this Community Plan Amendment opens Hampton up to a lot of funding opportunities. This process is the new way going forward and behooves Hampton to get in on the ground level. Staff recommends approval of Comprehensive Plan Amendment No. 022 -02015. In response to a question from Commissioner Williams as to how the areas are ranked, City Planner Stoll stated significantly higher is congestion mitigation is ranked number one, followed by economic development, land use coordination, with environmental quality located toward the bottom of the list. In response to a question from Commissioner Campbell, City Planner Stoll stated that Hampton Roads has been allocated $ 100 Million and each locality is vying for this Plann ingCommission20150806 Page 7 money. Re- designation of these six Master Plan areas and Fort Monroe as UDAs will allow access to this money. John Yorks, acting City Engineer for the Public Work Department, explained that Hampton is in the process of submitting applications for funding of this type. Upon approval of this measure by the Planning Commission and the City Council, plans are to then put the applications together and work with the City Manager to get resolutions of support for the projects that are being looked at for submission. The process is now in the preliminary stages and there are three proposed projects being worked on. Applications are due in October. Once the applications are put together they will be presented to City Council for resolutions of support and turned in at that point. Mr. Yorks understands that the evaluation process takes from three to four months and after that time Hampton will be informed of the outcome. This process is new and no one has submitted these types of programs before. The General Assembly has said that Hampton Roads has to concentrate on congestion. Forty -five percent of the score is the ability to reduce congestion. Congested intersections have been looked at for doing spot improvements. Another thing being tried is to look at other past successful projects in these types of competitions and get in a position to maximize the amount of funding received. In response to a question from Commissioner Campbell, Mr. Yorks stated the Newmarket Creek project is one of the recreational trails. In response to a question from Vice -Chair McCloud, Mr. Yorks stated light rail had not been considered because of the cost. Mr. Yorks stated there are similar projects with the amount of funding that has been received. One Federal program called " Regional Surface Transportation" provides about the same amount of money. That funding was the reason Commander Sheppard Boulevard was built, as well as construction of the now underway Saunders Road project. Past success in applying for those projects is one reason for the Coliseum Drive extension and the Little Back River Road project. Secretary to the Commission Terry O' Neill stated the Commission may not be aware that a light rail study was done for the Peninsula. A joint effort was done largely between Hampton and Newport News to study the feasibility of a light rail system that would serve the cities of Hampton and Newport News. The results from those studies were not positive at that time. Enough is now known that when the results come back the concept of a light rail system would probably not score well or would be premature at this point. Previous studies and outcomes go into the study to determine what projects to present. There were no public speakers. After discussion, the Commission approved the following resolution: PlanningCommission20150806 Page 8  WHEREAS: the Hampton Planning Commission has before it this day Community Plan Amendment No. 22 -2015 by the City of Hampton to amend the Hampton Community Plan ( 2006, as amended); WHEREAS: the proposed amendment is to the Transportation section of the Hampton Community Plan ( 2006, as amended); WHEREAS: the amendment would designate seven Urban Development Areas UDAs) in the City of Hampton as permitted by section 15. 2- 2223. 1 of the Code of the Virginia, including Coliseum Central, North King Street, Kecoughtan, Downtown, Phoebus, Buckroe, and Fort Monroe; WHEREAS: the proposed designation of UDAs is necessary in order for the City to compete for certain transportation project funding through House Bill 2 ( now Virginia Code § 33.2 -214. 1); WHEREAS: proposed amendment text would provide background on the legislation, including its general purpose and effects, the definition of UDAs, and background on corridors of statewide significance and regional networks; WHEREAS: the proposed amendment would include maps identifying corridors of statewide significance, regional networks, and urban development areas within the city; WHEREAS: one new policy is proposed to be included in the Plan that highlights the connection between State planning objectives and the City' s economic, development, and quality of life goals; and WHEREAS: no one from the public spoke in favor or opposition of this proposal. NOW, THEREFORE, on a motion by Commissioner Teresa Schmidt and seconded by Commissioner Carlton Campbell, BE IT RESOLVED that the Hampton Planning Commission recommends to City Council approval of Community Plan Amendment No. 22 -2015. A roll call vote on the motion resulted as follows: AYES: Southall, Williams Campbell, Schmidt, McCloud NAYS: None ABST: None ABSENT: Bunting, LaRue PlanningCommission20150806 Page 9  E. Site Plan Ordinance Amendment No. 15- 00003: Ordinance to Amend and Reenact Chapter 35. 1 of the City Code of the City of Hampton, Virginia by Amending: Article I Sections 35. 1 - 3 Entitled, " Administration and Enforcement of Chapter," 35. 1 - 4 Entitled, " Compliance with Chapter; Stop Work Orders; Penalty for Violation "; and Article III Section 35. 1 - 49 Entitled, " Green Areas and Landscaping Requirements" Pertaining to Departmental Responsibility For Enforcing Landscaping Requirements and Issuance of Final Certificates of Occupancy. Approval of this amendment would amend the site plan ordinance to reflect that the community development department is now responsible for landscaping enforcement. This amendment also clarifies that landscaping must be complete or bonded prior to issuance of a final rather than temporary certificate of occupancy. Secretary to the Commission Terry O' Neill presented the staff report, a copy of which is attached hereto, and made a part hereof. Secretary O' Neill stated this is a simple amendment. Enacting this amendment will change the responsibility for enforcement of the landscape provisions of the Site Plan Ordinance from the Parks and Recreation Department to the Development Services Center Division of the Community Development Department. Part of the reason for this amendment is to streamline the development review process and make it more efficient as well as aligining the enforcement responsibilities. Since the development review occurs in the Development Services Center it was decided the enforcement activities should also be in the same department. The only action being taken is the reorganization of the responsibilities. The notice also included provisions as to when the landscaping requirements needed to be completed, but the Commission is not being asked to act on that part of the amendment at this time. In response to a question from Commissioner Campbell, Mr. O' Neill stated the employee position for this responsibility in the Parks and Recreation Department is in the process of having the job description restructured and that employee will report to the Division Manager in the Development Services Center who reports to him. In response to a question from Commissioner Schmidt, Mr. O' Neill stated this amendment will help to streamline and align the processes and make the process more efficient and quicker for builders who need these inspections. Most of the other development related inspections are either a Public Works or Community Development function. This one inspection requirement was in another department. It will be more efficient to have all the inspections aligned in the section that does the reviews and plans. It also makes it easier in terms of the lines of authority when trying to meet time schedules. Parks and Recreation is not involved in development reviews, such as site plans, subdivisions, or development proposals even though most of the knowledge of landscape material is located in that department. In an organizational structure one would want things lined up so all involved use the same software and language. Pia oningCommiss ion 20150806 Page 10  The Community Development Department and the Public Works Department have been going through reorganization of their processes so faster and better customer service can be offered. There were no public speakers. WHEREAS: The Hampton Planning Commission has before it this day Site Plan Ordinance Amendment 15- 00001, a proposed ordinance to amend and re -enact Chapter 35. 1 of the City Code of the City of Hampton, Virginia by Amending: Article I Sections 35. 1 - 3 Entitled, " Administration and Enforcement of Chapter," 35. 1 - 4 Entitled, " Compliance with Chapter; Stop Work Orders; Penalty for Violation"; and Article III Section 35. 1 - 49 Entitled, " Green Areas and Landscaping Requirements" pertaining to departmental responsibility for enforcing landscaping requirements; WHEREAS: In the past, the Department of Parks & Recreation was responsible for inspection and enforcement of landscape plans as part of the City' s site plan review and approval process but recently, departmental responsibility for this task was moved to the Department of Community Development. Accordingly, several sections of the site plan ordinance must be amended to reflect this change; and WHEREAS: there were no speakers at the public hearing. NOW, THEREFORE, on a motion by Commissioner Schmidt and seconded by Commissioner Williams, BE IT RESOLVED that the Hampton Planning Commission recommends to City Council approval of Site Plan Ordinance Amendment 15- 00001. A roll call vote on the motion resulted as follows: AYES: Southall, Williams, Campbell, McCloud, Schmidt NAYS: None ABST: None ABSENT: LaRue, Bunting V. Community Development Director' s Report A. Youth Planner Report Youth Planner Bryauna Kralik gave the August 2015 Youth Planner Report. The Youth Planners, in collaboration with Alternatives, Inc., are currently in the process of planning the Hampton Youth Commission' s Annual Retreat. During the Pla nni ngCommiss io n20 15 0 8 0 6 Page 11 Annual Retreat to be held during the week of August 17, 2015, the Commission will develop a team bond and also craft a work plan for the upcoming year. The Commissioners will learn the history of youth civic engagement in Hampton, roles of the executive team on the Commission, the Hampton Youth Commission' s importance, and also Robert' s Rules of Order for conducting meetings. Ms. Kralik reflected on the past year of the Hampton Youth Commission which started with Comprehensive Planning - a process to determine community goals in terms of community development. The Commissioners researched youth- serving organizations: Alternatives, Inc.; Youth Volunteer Corps; Mayor' s Youth Commission; and the Center for Child and Family Services. Transportation was their topic of focus. Existing conditions were observed and two bus tours were taken. The first tour was for staff and Commissioners. The second bus tour had the Commissioners reach out to their peers in order to offer them exposure to the Commissioners' work and to receive feedback to the Commission' s survey on transportation. The survey goals were to have the surveys distributed to the youth in Hampton with hopes to expand into different interest groups and possibly other cities. Information from this survey will be presented to Hampton Roads Transit. Throughout the year the Hampton Youth Commission ( HYC) has participated in several training sessions sponsored by Alternatives, Inc., one of which was a Professional Training Series covering qualities of making a good impression; interview skills; and group interviews. The next steps for the HYC begin with their Annual Retreat to be held August 13 and 14, 2015. Those attending will learn the history of the Commission; how to develop a work plan; and become more familiar with meeting routines. Ms. Kralik introduced Virgil Thornton, the Junior Youth Planner. Upon request of Commissioner Williams, former Youth Planner James Payne addressed the Commission and gave an update on what he has done since he finished his term as a Youth Planner. Mr. Payne stated having been a Youth Planner was one of the best opportunities of his life. He grew a lot during this time. He started thinking he knew everything, but realized he had a lot to learn. Mr. Payne is currently attending Old Dominion University and will graduate early. From there he plans to go to law school. Mr. Payne stated he would not be where he is today without the Youth Planner Program and its importance to his life and to the city of Hampton. VI. ITEMS BY THE PUBLIC PlanningCommission2015080 E, Page 12  There were no items by the public. VII. MATTERS BY THE COMMISSION There were no matters by the Commission. VIII. ADJOURNMENT There being no further business, the meeting was adjourned at 4: 19 p.m. Respectfully submitted, AA Terry ' Neill Secr ary to the Commission APPROVED I i v C. • PlanningCommission20150806 Page 13