Purchasing & Procurement Oversight Committee Agendas & Minutes

PURCHASING & PROCUREMENT OVERSIGHT COMMITTEE (PPOC) Meeting Notes EDA Conference room – 6th Floor – Ruppert Sargent Building July 15, 2015 Call to Order: Mr. Cross called the meeting to order at 12:36 p.m. Committee Member Attendance: A roll call was taken by Jessica Spencer. Members Present - William Brown, Martin Cross, Eugene Johnson, and Jason Samuels. Members absent with notice – Vice-Mayor Linda Curtis, Barbara Franklin, Velma Green, Ken Johnson, and Ernie Sanchez. Members absent: James Crocker and Lauren Yee Staff and Citizen Attendance: Legal Representation: None. Staff Present: Brenda Bailey (recorder), Pam Croom, Pete Peterson, Yolanda Powell, Jessica Spencer, and Vizel Townsend. Staff absent: Denise Howard, Karl Daughtrey, Karen James, and Leonard Sledge. Citizens in Attendance: none Approval of January 21, 2015 and April 15, 2015 Meeting minutes: Approval of minutes deferred to the next meeting due to lack of a quorum. Old Business: Membership: Ms. Spencer advised the committee that there are two committee vacancies (James Crocker and Lauren Yee) and two positions up for reappointment (Martin Cross and Eugene Johnson). The members whose terms are expiring will serve until City Council appoints new members. The committee was reminded that there is a need for diversity within the group. Ms. Spencer and Ms. Croom have approached three SWaM-certified Hampton business owners concerning applying for the committee. Ms. Spencer is soliciting committee recommendations for candidates to put forth to City Council for appointment. Ms. Spencer also introduced Jason Samuels who will replace Dave Pearson as the School Board representative. Disparity Study: Ms. Spencer advised that there are ongoing discussions about how to move forward on recommendations of the completed study. One recommendation has already been implemented: Hampton Small Business Directory has been updated to indicate Veteran-owned and/or Micro Business status. A memo will be sent to the City Manager so that City Council can be updated on implementations of the Study recommendations. 1 New Business: Quarterly PPOC Reports-Ms. Powell summarized the Procurement reports. Ms. Croom gave an overview of the Minority Business Program report and Ms. Townsend reviewed the Hampton City Schools reports. Ms. Howard will present the City reports at the next meeting. Staff members responded to questions and comments from committee members. Announcements: Ms. Spencer reported that she had attended the Open House Celebration at Kingsway Physical Therapy, LLC. Ms. Spencer and Ms. Croom also attended the Inside Business 2015 Entrepreneurial Excellence Awards where Eagle Enterprises was honored. Public Comments: None. Adjournment: There being no further business, Mr. Cross adjourned the meeting at 1:21 p.m. Next meeting: The next meeting will be held at 12:30 p.m. Wednesday, October 21, 2015 in the EDA Conference Room, 6th Floor, Ruppert Sargent Building located at 1 Franklin Street, Hampton, VA 23669. Respectfully submitted, Jessica R. Spencer Minority Business Coordinator JRS/bb 2