Purchasing & Procurement Oversight Committee Agendas & Minutes

PURCHASING & PROCUREMENT OVERSIGHT COMMITTEE (PPOC) Meeting Notes EDA Conference Room – 6th Floor – Ruppert Sargent Building January 20, 2016 Call to Order: There were not enough committee members in attendance to form a quorum. The Chair and Co-Chair were absent. Mr. Eugene Johnson requested Mr. Ernest Sanchez to chair the meeting and Mr. Jim Gervais concurred. Mr. Sanchez accepted the request and called the meeting to order at 12:35 p.m. Committee Member Attendance: A roll call was taken by Jessica Spencer. Members Present – James Gervais, Eugene Johnson, Jason Samuels, Ernest Sanchez. Members absent with notice – Vice-Mayor Linda Curtis, William Brown, Martin Cross, Velma Green, Barbara Franklin, Ken Johnson, and Tammy Waldroup. Staff and Citizen Attendance: Legal Representation: Karen James. Staff Present: Brenda Bailey (recorder), Pam Croom, Jessica R. Spencer, Denise Howard, Doris McRae, Suzy Scott, and Vizel Townsend. Staff absent: Pete Peterson, Karl Daughtrey, and Leonard Sledge. Citizens in Attendance: none Approval of October 21, 2015 Meeting minutes: Approval of the minutes were deferred to the next meeting due to lack of a quorum. Old Business: Schools: Ms. Townsend provided a handout regarding state cooperative agreement contracts. New Business: Quarterly PPOC Reports-Ms. McRae summarized the Procurement reports. Ms. Croom gave an overview of the Minority Business Program report, Ms. Howard presented the City reports and Ms. Townsend reviewed the Hampton City Schools reports. Staff members responded to questions and comments from the committee members. Insight Newsletter- Ms. Croom advised the newsletter had been sent via email and highlighted reasons for the new format and delivery method. 1 Announcements: Ms. Spencer advised there will be a workshop on Monday, February 8 to learn more about utilizing Electronic Virginia (eVA) reports and a workshop on Wednesday, March 16 to learn about doing business with the federal government. Both workshops will be held in the Veterans Conference Room at the Ruppert Sargent Building from 9:00 – 11:00 am. Mr. Eugene Johnson thanked the committee for the sympathy card for his wife’s passing last month. Mr. Sanchez thanked the staff for the work done on the charts presented for today’s meeting. Public Comments: None. Adjournment: There being no further business, Mr. Sanchez called for a motion to adjourn. Mr. Johnson moved to adjourn; Mr. Gervais seconded. The motion carried and the meeting adjourned at 1:29 p.m. Next meeting: The next meeting will be held at 12:30 p.m. Wednesday, April 20, 2016 in the EDA Conference Room, 6th Floor, Ruppert Sargent Building located at 1 Franklin Street, Hampton, VA 23669. Respectfully submitted, Jessica R. Spencer Minority Business Coordinator JRS/bb 2