War Memorial Stadium Advisory Board

PENINSULA STADIUM AUTHORITY Minutes from April 4, 2017 The meeting was called to order by Jim Wilson, Chair. Others in attendance included Everett Bensten, Frank Feagan, Sallie Marchello. Ruth Simmons, Tim Smith, Brenda Stokes, Pat Uribes, and AG Womble from the board and Henry Morgan and Jeffrey Scott from Community Baseball. Jim will be attending a city meeting regarding capital improvements today . The March minutes were amended and approved as amended. Sallie gave the Treasurer's report, stating that she has been to the bank with Jim so she can sign checks as our new Treasurer. She has gone through records and has documents for 2014-15 and 2015-16 with everything reconciled. The balance showing is still as of the end of February 2017. Community Baseball will give us receipts when work is complete. Jim will be asking the city for reimbursement for our insurance. A card was passed for Trudy Kearney, our former Treasurer and Chair, who lost her son. We were given a copy of our bylaws to review so that we can be sure that we are always in compliance. Public Works called a meeting which had board representation from Jim as well as Pilot representation. Q Design is getting together costs for the new building. The plan is to begin construction in September 2017 so that it is ready for the 2018 season. A site plan is being done for the entire stadium. The City sent a surveyor and the City is working with AECOM. There is a critical need to know where drainage issues are. The next focus will be on the stadium. The site plan will help us select future projects. It will tell us how to drain the concourse and the field. If there is artificial turf will influence discussions. Our present budget does not allow for moving the road and cutting down trees. We have an invoice from Q Design for $2,356. It was moved and seconded to pay the invoice. From now on, everything they do will be submitted to the City. They has been asked to attend our meetings. Jeffrey is working on some contract quotes to get us in better shape for the season. Frank brought information for temporary bathroom facilities and permanent ones. A hole can be cut in the wall so that the unit becomes the wall. Water and power for air conditioning and heating would be needed. Jeffrey said we might be able to spend less by painting, fixing doors, and doing other things to current restrooms. Exhaust fans need to work.  The City does capital improvements. The Pilots are responsible for maintenance. Jeffrey will get costs together so that we can make a decision. Henry showed us restrooms from the University of Hawaii that have been made from containers. Frank moved that we authorize expenditures for fixing the bathrooms for up to $15,000, , assuming that scheduling will allow the work to be done so that facilities are available for the season. Salllie said these funds are available. At the next meeting, we will have an update on the batter's eye wall. There is still concern about the necessary depth of the pilings. Interior fence work has been done with padding. We will request clarification from Jim on our next meeting date.