War Memorial Stadium Advisory Board

Peninsula Stadium Authority Minutes April 1st, 2019 The meeting was called to order by Jim Wilson, Chair. Others in attendance included: Sallie Marchello, Lola Perkins, Frank Feagan, Pat Uribes, Randy Price, Dave McCauley and Linda Williams. Also present were Henry Morgan and Hank Morgan from Community Baseball. The March meeting minutes were approved by Pat, seconded by Frank and approved by the Committee. Treasurers Report presented by Sallie: There was a deposit from the City for the insurance reimbursement making the balance $71,595.07. Once the Wifi repair invoice comes in for payment the balance will be approximately $56,000. Capital Improvements update: An insurance claim was filed for 3 items, Field Lights, PA System and Wifi repair. An adjuster from the insurance company will be coming to check these items. Jim, representing the PSA, needs to meet with the Peninsula Pilots, Risk Management Officer and the Attorneys to make sure that everything in the Stadium is covered under the insurance policy to protect the City's investment. New Building Project update: Concrete being poured April 1st and 2nd, Masonry installation will begin the end of the 1st week of April. Structural steel erection to begin approximately April 29th and completed by mid May. Parking lot lighting installation is complete. Grandstand Structural Steel recoating: all painting work is complete. Manolis should be finished removing the concrete from the column pedestals by March 29th. Pembroke will pour the new concrete the week of April 1st. Storm Outfall installation: Outfall installation is complete. Parking lot paving: Branscome has completed the paving. As construction of the entryway pavilion progresses, the size of the fenced-in area surrounding the construction material/equipment laydown storage area will be reduced and striping in this area completed. Infield drainage: GET to be onsite the week of April 1st to perform soil borings. AECOM to complete design by June so construction can begin in late August. City Council event with the New Building: the Mayor would like to try to do something in July including the City Council. Jim suggested that maybe we invite the Mayor and the City Council to the Stadium the beginning of May and have the Council members sign the beams. Committee members were in agreement. Peninsula Pilots update: Hank will be testing the temporary sound system later in the afternoon Monday. The old system must remain in tact until the insurance company comes by to inspect it. Social Media marketing: by using hot spots, advertisements will appear directing fans to their website. The usual word of mouth marketing, signs & posters are underway and they have received about 85% renewal on box seats. Focusing on mobile ticketing which will allow them to gain customer information, email address, phone number, etc... and allow them to possibly upsell. Directional signs: Jim contacted City of Hampton to confirm locations and signs will be installed end of April. City Ditch Work: Jim asked the City to monitor the ditch during the rain and also to do a better job maintaining the ditch. They have agreed to do that. Stadium shirts were delivered by Frank to the members that purchased them. Boy Scout Path work project: Frank got a response from them today, they have had no Scouts step forward to take on the project. Members involved in the Safety of Pembroke Ave will be meeting at the Stadium. No work has started yet on the ADA work in the bathrooms. Henry will co-ordinate with Frank to do the work before the season starts. War Memorial Stadium History: going to look into having an intern work on putting something together. Bleacher board and floor board replacement: once the Wifi and speakers have been installed they will work on the boards. Randy asked about the number of parking spaces we have now, he is concerned about the parking spaces being used whenever the fireworks are being fired off. He will check with the Fire Marshall to see if there's another location to set the fireworks off at. Meeting was adjourned.