War Memorial Stadium Advisory Board

Peninsula Stadium Authority Minutes June 7th, 2021 The meeting was called to order by Jim Wilson, Chair. Others in attendance included: Frank Feagan, Brenda Stokes, Sallie Marchello, Jim Goodbody, Randy Price, Wayne Gomes, Lola Perkins and Linda Williams from the Board. Absent from the meeting were: Kiufordis Khasidis and David McCauley. In attendance from Community Baseball was Henry Morgan. Also in attendance was Honorable Mayor Tuck. The May 3rd Minutes were approved by Randy, seconded by Frank and accepted by the Committee. The Treasurers report was presented with checks written for Design Services and a Plaque leaving a balance of $109,912.12. FY22 Budget for the PSA will be $99,500 with payments at 50% in 6 month periods. During the past few months there have been many discussions related to the Batters Eye, replacement options or repair, pole repair and installation of chain link fabric to replace existing black screen material. The Pilots would like the PSA to pay for Batters screen repair work which includes removal and disposal of existing black fabric material on the top two rows and repair the entire framework to support the new fabric. Install two rows of 6 ft high, 9 gauge, 2 inch black coated wire on existing black vinyl post and install green Permahedge in the weave of the new chain link fence. Cost of labor and materials is $17,382.00. Sallie made a motion to approve the Batters Eye Project at a cost of $17,382.00, seconded by Linda and approved by the Committee. Elevator Company Maintenance Agreement – Henry presented the Committee with a description of two maintenance plans that Otis Elevator Company offers. One is a Maintenance Plan which is a full preventative maintenance contract that includes regular time equipment related service calls, annual testing, parts needing replacement due to normal wear and tear, etc. ($219.50/month) The other is a Service Plan that is similar but excludes parts replacements and the full load testing. ($148.50\month) The existing contract expires on June 30th. Sallie motioned to have a phase approach: 1) Have the City of Hampton take it over entirely 2) Piggy back on the City’s Maintenance Contract 3) Ask Otis Elevator Co. for a 60 day grace period in order to investigate the best course of action 4) Go ahead with the Otis Service Contract Randy seconded the motion and it was approved by the Committee. Building Dedication follow-up comments – everyone felt that it went well. Proposed Restroom work – Jim has not received an update from the City about the inspection that was done to upgrade the restrooms with touchless equipment. He will get back with us on that at our next meeting. Lightning Protection – AAA Electric Co., under the City’s contract, is handling this project. As soon as they are available to start the project they will begin the work. Entry-Way Building Warranty Work Report – Jim has not received yet, he will present it to the Committee at our next meeting. Baseball Barricade Proposal and Gates – Jim is trying to get more proposals and the work will probably not be done until the Fall. Clubhouse Work Proposal – Jim is working on getting Henry and Hank together with the Architects in order to finish the report so that it can be presented to City Council. Lola presented the Committee with a copy of a “Cooperation Agreement” to review. The Committee needs to review the document and decide if they want to establish a Fiscal Agent Relationship with the City. We will follow up in July. Next month we will elect next years Officers for the Committee. Jim presented the Committee with a list of Future Projects that we need to be thinking about and discuss at our next meeting. The meeting was adjourned by Jim W. Our next meeting will be Monday, July 12th.