War Memorial Stadium Advisory Board

Peninsula Stadium Authority Minutes July 12th, 2021 The meeting was called to order by Jim Wilson, Chair. Others in attendance included: Sallie Marchello, Randy Price, David McCauley, Brenda Stokes, Wayne Gomes, Lola Perkins, Frank Feagan, Jim Goodbody and Linda Williams from the Board. Absent from the meeting was Kiufordis Khasidis. Attending from Community Baseball were Henry Morgan and the new General Manager, Matt Mitchell. The first order of business was to elect the coming year’s Officers. Chairman - Randy nominated Wayne, it was seconded by Brenda and approved by the Committee. Treasurer - Linda nominated Frank, it was seconded by Randy and approved by the Committee. Secretary - Frank nominated Linda, it was seconded by Jim G. and approved by the Committee. Brenda stated that she would like to take the Secretary position next year. The June 7th Minutes were accepted by Frank, seconded by Jim G. and approved by the Committee. The Treasurers report was distributed by Frank, five checks written in June and July, one interest deposit with a balance of $106,033.21. Jim W. discussed in detail the Outfield Maintenance Proposal. An outline was handed out describing the issues related to maintaining the Outfield Turf, Irrigation System, Drainage and Warning Path. Jim W. wanted to make a modification to the Proposal to include the Topdressing for the Outfield which he overlooked. Sallie made a motion to accept the detailed description of these items described in Jim W’s proposal along with the Topdressing, it was seconded by Randy and approved by the Committee. Jim W. also presented the Committee with a Detailed Invoice for the Outfield Maintenance. Randy made a motion to accept the Invoice for the Outfield Maintenance as written, it was seconded by Sallie and approved by the Committee. Infield Maintenance – the Infield artificial turf was paid for by Community Baseball and has an 8 year Warranty with exclusions. Henry informed us that the area around the home plate is showing wear and tear and will need to be replaced this Fall. It is common to replace certain areas of the artificial turf a couple times a year due to wear and tear. Elevator Maintenance Contract – Last month the Committee agreed to ask the Elevator Company for a 60 day extension. Jim W. is still in the process of investigating with the City’s program to see if it would be the best option for the Stadium. Jim W. asked the Committee for an additional 30 days. Randy made a motion to extend for another 30 days, it was seconded by Frank, and approved by the Committee. Jim W. is also asking the Board for permission to hire an elevator inspector to come out to do an inspection {this is done annually and is overdue}. He will work with Wayne, our newly elected Chairman, to get this done. Randy made a motion to allow Jim W. and Wayne to get the elevator inspected, per City of Hampton agreement, it was seconded by Brenda and approved by the Committee. Review report by Q-Design of the Warranty work required – a number of items need to be addressed by Community Baseball/Peninsula Stadium Authority. Included in the report were detailed items that still needed attention by the Contractor. The list has been sent to Ritchie-Curbow Construction, and Ron Sterling with the City of Hampton. Project Updates: Frank brought up the condensation water issue around the Concession area on the new sidewalk. Jim W. wants to address with Q-Design and Ritchie-Curbow to see if it’s covered, if not, the Board will address with Future Projects. Stadium Lightning Protection was completed last week. Waiting on the Invoice. Outfield Fence work – Batter’s Eye needs new chainlink fabric installed, Rosenbaum Fence Company needs three consecutive days to do the work. May have to wait until after the Playoffs to do the work. Another proposal for the New Locker Room and additional spaces was presented to the Board by Frank Feagan. Jim W. will see to it that City Council receives a copy of the two level diagram. Jim W. and Wayne will be working on plans for the payment of the 2021-2022 Stadium Insurance Premium. Establishing Fiscal Agent Relationship with the City of Hampton has been deferred by Jim W. until the September meeting. Sallie would also like to discuss the By-Laws in conjunction with the Fiscal Agent Relationship at our next meeting as well. A handout was distributed to the Board related to ideas for Fall Projects to consider. The Board was asked to review this list and add projects they would like to see addressed. New Business: Wayne would like to see Committee members removed from the Board who do not regularly attend. Lola stated that we can recommend to the City Council that they remove them from the Board. They City of Hampton would then take the action to do so. Sallie suggested that our future meetings be held indoors due to traffic noise. Jim G. brought up the issue of a water main breakage, near the old restroom area last week, that caused some flooding and had to be turned off immediately. This issue needs to be investigated immediately. The meeting was adjourned by Jim W. Our next meeting will be Monday, August 2nd.