War Memorial Stadium Advisory Board

Peninsula Stadium Authority Minutes August 2, 2021 The meeting was called to order by Wayne Gomes, Chair. Others in attendance include: Brenda Stokes, Randy Price, Frank Feagan, Sallie Marchello, Jim Wilson, Dave McCauley and Lola Perkins. Linda Williams had an excused absence. Attending from Community Baseball was Henry Morgan. A notion was made by Wayne Gomes to allow Matt Mitchell to join our meeting Virtually, it was seconded by Randy Price and approved by the Committee. The July 12th meeting Minutes were approved by Randy Price and seconded by Brenda Stokes, and approved by the committee. Treasurer’s report was presented by Frank Feagan. In review of the information presented to the committee, it was discovered the information provided was not complete. A motion was made by Jim Goodbody to defer this action until next month so the board could receive a complete financial report. It was seconded by Randy Price and approved by the Committee. Wayne asked Jim Wilson to provide an update on the 2021 – 2022 Insurance Policy for War Memorial Stadium. Recently Wayne Gomes and Jim Wilson met with Ms. Patty Parker, Risk Manager with the City of Hampton. The Peninsula Stadium Authority was asked to pay the yearly insurance policy at this time and the City will reimburse the P.S.A. for their insurance payment. Risk Management will hire a company to visit the Stadium later this month to complete a value assessment of all the buildings in the stadium. During the meeting it was discussed: A new process will be established in the future so Risk Management can pay future Insurance premium payments. Jim Wilson spoke on the Batters Eye project. Work has been completed on this project and we can expect an invoice in the near future. He asked the Board to consider purchasing and installing a Black wind screen material on the back side of each of the Bull Pen areas on the Chain link fence. In recent Pilots games the headlights from cars in the parking lot were causing problems on the fields. The Committee recommended to get bids on this Windscreen Material project and come back to the committee with a cost and vendor recommendation. Elevator Update: provided by Jim Wilson. Temporary Maintenance extension is in place. Currently working to establish a new contract for yearly elevator maintenance and inspection. Will update committee on progress. Lola provided an update to the Board on a plan she is working on to have City Staff members make a presentation to the Board. She has requested Karl Daughtry and Brittany Abbott with the City of Hampton Finance Department to make a presentation to the Board to look at the possibility of establishing a Fiscal Agent Relationship with the City of Hampton. They were not available to attend our meeting today due to other obligations. The Board agreed to schedule their presentation at the September meeting. Lola will plan to send out information to the board members related to this subject prior to our September meeting. Wayne Gomes updated the Board on the plan to invite Q-DESIGN to our September meeting to make a presentation to the Board on two Clubhouse proposals. Wayne also asked Frank to provide additional information on his Clubhouse proposal and cost related to his plans for a new Clubhouse. Discussion on the parking lot gates and baseball design barricades was deferred to a future meeting. Henry Morgan provided the Board with an update on the Pilots Playoff plans and he will get back to the Board on the discussion of Winter projects. Update on the plans on the FY23 Budget Proposal. Wayne and Jim will be working on the budget. Information will be provided to the Board members when completed. Board members were asked to review pending project listings and be prepared to discuss winter projects. The meeting was adjourned by Wayne. Due to the Labor Day Holiday, our next meeting will be on Monday September 13th