War Memorial Stadium Advisory Board

1 Peninsula Stadium Authority Meeting Wednesday, May 11, 2022 War Memorial Stadium Conference Room Minutes Attendance Board Members Hampton City Staff Other Guest  Wayne Gomes  Lola Perkins   Jim Wilson  McCord Newsome  Frank Feagan  Sallie Marchello Community Baseball  Ruth Simmons  Henry Morgan  Jim Goodbody  Hank Morgan  Malik Perry  Matt Mitchell  Garth Wallis  Randy Price Excused  Brenda Stokes The special meeting was called to order at 6:05. Discussion was to be limited to the following three areas: 1. Discuss and finalize 5-year plan for War Memorial Stadium improvements to be submitted to the city 2. Scoreboard Upgrades/Improvements for 2022 Pilots Season 3. Public Works Update on Status of Punch List and other pending projects The agenda order was modified (starting with #3) to support the schedule of the City Engineer. McCord Newsome led a discussion on engineering and public works topics of revised CIP, ARPA funding, and punch list items.  CIP - The city is expecting a prioritized letter of stadium improvements (see below as agenda item #1 covers this item, no further minutes are provided for this item.)  ARPA funding – McCord discussed money previously approved (locked in) by Council of $915K for renovated or new locker room/clubhouse. ARPA funds have a 2-year time limit. Additional infrastructure improvements (drainage) must be resolved at the same time. The drainage discussion was similar to the June 6 agenda items presented by Terrance Jones. A $150 rough estimate was discussed.  Punch List Items – City staff, contractor, PSA, and pilots are working daily to support opening day. Activities include elevators, fire alarms, health department, and need for a CO prior to opening day. All are committed! No PSA action was required at this special meeting for this agenda item. Frank presented a study of recurring and nonrecurring annual expense beginning in July 2020. The intent of the study was to demonstrate that the PSA has adequate funds to proceed with all planned activities  2 plus reimbursing 100K for a new scoreboard. A copy of the is available upon request. The pilots would self-fund the remaining approximately 200K. A brief discussion followed of the available funds as well as the scoreboard option. A motion was made by Frank and seconded by Jim Goodbody for the PSA to reimburse the Pilots for $100K for the new scoreboard. There was no further discussion. The motion carried, with Jim Wilson abstaining. Wayne reintroduced the results of the prior special meeting where we prioritized the war memorial stadium improvements. This was to finalize and formalize prior to submitting the list to the city. Limited discussion followed, as most agreed with the prior prioritization. A few editorial / administrative changes were made. The projects are: 1. Construct New Clubhouse/Locker Rooms 2. Make Drainage Improvements (not on field) 3. Construct New Restrooms 4. Provide Additional Parking 5. Redesign Concourse 6. Install Artificial Turf in Outfield 7. Construct New Maintenance Building 8. Replace Existing Stadium Lighting with LED Lights A motion to forward the list to the city was made by Randy and seconded by Frank. All voted and the motion passed. Lola will prepare the forwarding memo for Wayne’s signature. A motion to adjourn was made by Randy and seconded by Sally. All voted and the motion passed.