War Memorial Stadium Advisory Board

1 1/12/2023 Peninsula Stadium Authority Monday, January 9, 2023 Hampton History Museum Large Great Hall Meeting Room Minutes Attendance Board Members Hampton City Staff Other Guest  Wayne Gomes (C)  Angela King  Darryl Henderson  Garth Wallis (S)  Dave McCauley  Adam Lucas  Melissa Brady (T) (Z)  McCord Newsome From Woolpert  Frank Feagan  Mayor Tuck  Jim Goodbody  Sallie Marchello Community Baseball  Malik Perry  Henry Morgan  Randy Price  Hank Morgan  Ruth Simmons  Matt Mitchell  Jim Wilson  John Jackowski (C) Authority Chair (S) Secretary Members not present (T) Treasurer  None (Z) Zoom The meeting was called to order by the Chair at 12:01 p.m. The meeting was moved to the Hampton History Museum due to maintenance issues at the Stadium. Thanks to the staff at the Hampton History Museum for supporting the last-minute request. The December 5, 2022, minutes were distributed via email to board members for review. Malik provided several minor corrections directly to the Secretary; these corrections have been made. A motion to accept the revised December meeting minutes was made by Garth and seconded by Frank. All voted and the motion passed unanimously. A motion to approve the remote participation of Melissa as a virtual attendee for this meeting was made by Garth and seconded by Randy. All voted, and the motion passed unanimously. Melissa presented the Treasurer’s report  Including the November month end cash balance of $271,256; recognition that PSA did not have any expenses during December 2022; and one outstanding entry – an Otis Elevator invoice dated September 2022 for $125.  Jim W is working on the Otis invoice.  A motion to accept the December report was made by Randy and seconded by Ruth. All voted and the motion passed unanimously. Audit / Financial Update  Angela summarized her Dec / Jan emails to board members regarding PSA bylaws and Virginia Code that requires annual independent financial audit.  2 1/12/2023  Hampton Finance Staff has recommended a two-step process – bookkeeping followed by audit.  Angela is developing a scope of work that can be used for the initial bookkeeping RFP. Locker Room Renovation and Proposed Clubhouse  Darryl and Adam presented Woolpert’s concepts / drawing.  Adam Lucas’ email to board members dated Jan 7 provided a good explanation of the concept floorplan.  The proposed concept floorplan increases the square footage by approximately 1,200 SF.  A second exit for both sides of the locker rooms was discussed. Storyboards (billboard wall panels) were also discussed. Several other member questions were voiced that require additional discussion.  A motion to schedule a special meeting to discuss the concept details was made by Frank and seconded by Jim G. All voted and the motion passed unanimously.  Tentatively, a special meeting will be scheduled for Tuesday, January 17, 2023, at 7:00 at the Stadium. Parking Lot Gates  Jim W. presented 3 proposals for parking lot gate replacement o Hercules Fence - $15,900 o Rosenbaum Fence - $17,873 o Chesapeake Bay Custom Fab - $15,400 + $600  The three proposals had similar T’s & C’s. The Chesapeake Bay included all new gates will be fabricated from anodized aluminum to be ergonomic and light weight. They will not rust, increasing the longevity of the gates.  A motion to accept the Chesapeake Bay proposal for the gates was made by Jim G and seconded by Ruth. All voted and the motion passed unanimously. Commemorative Coin  Jim W. informed the board that the 2023 coins will be available in February.  A picture of the proposed coin has been provided to board members via email. Drainage by Kerrick  All drainage work is complete.  30+ utility / service crossing conflicts were identified.  Henry Morgan complemented Kerrick and the City Staff on the project and McCord stated that we received a good product for a reasonable price. 2022 Baseball Season Evaluation  The season-end lessons learned study has been redistributed to all board members.  Please review and be prepared to discuss it at a future board meeting. Pilots Update  Community baseball continues to repair and fix and box seats around the infield.  A Mental Health Day during the season was discussed.  3 1/12/2023 New Business  Jim W. and Henry discussed that Mellon Street Creatives continue to document the Stadium History. The Chair adjourned the meeting at 1:05 p.m. Next regular meeting on February 6, 2023, at 12:00 (noon) War Memorial Stadium.