War Memorial Stadium Advisory Board

1 6/24/2024 Peninsula Stadium Authority Monday, June 3, 2024 War Memorial Stadium Conference Room Minutes Attendance Board Members Hampton City Staff Other Guest • Wayne Gomes (C) • Angela King • Chris Bowman • Garth Wallis (S) • Dave McCauley • Karla Crump * • Nick Hobbs • John Jackowski • Malik Perry Community Baseball • Randy Price • Matt Mitchell • Ruth Simmons • Henry Morgan Members absent • Melissa Brady (T) • Paul London (C) Authority Chair • Jerri Patrick (S) Secretary (T) Treasurer (Z) Zoom The meeting was called to order by the Chair at 12:00 p.m. A roll call was conducted, and seven voting members were present; there was a quorum. Minutes A motion to accept the May 6 meeting minutes was made by Randy and seconded by Ruth. All voted and the motion passed unanimously. Treasurer’s Report On Melissa’s behalf, Garth presented the Treasurer’s report that included five approved expenses totaling $51,235 (Ottis Elevator invoice - $256; reimbursement to Pilots for scoreboard net - $11,970; reimbursement to Pilots for final payment for concession renovation - $35,410; QuickBooks invoice - $55; and Invoice CPA services - $3,543) with a balance of $127,532. A copy of the summary report was provided to the secretary. A motion to accept the report was made by Garth and seconded by John. All voted and the motion passed unanimously. Opening Day & 1st Week Observations • * Karla arrived at 12:10. • Overall, opening day was a good day. • Henry reported that a New England Blogger wrote positively about the Pilots and the stadium.  2 6/24/2024 • Painted parking spaces and parking help was good; but people continued to park on both sides of Pembroke. • Kitchen grills did not work on Thursday; they are now working. • Sound system did not work on Thursday, it is now working. • Kids (ages 12-17) are overwhelming and causing problems o Enforce smoking areas. o Engage the two security staff members to enforce all posted rules.  Pilots to openly post rules.  Security has the authority to remove individuals. • Al Hoilman (History Museum) and his team completed the history wall panels and banners. • While the sound system was not optimal, the 2024 opening day video with various speakers (City, PSA, and Pilot leadership) was viewed on the new scoreboard as part of opening ceremonies. City Project Update - Locker Room Invitation to bid posted on May 28, pre-bid meeting occurred on Monday, June 3 coordinated by Hampton Public Works. Bids are due to the City by June 25. Winter Projects 2024/25 Garth reviewed the list of potential projects to jumpstart thinking about next year’s winter projects. We will discuss priorities at future meetings. The PSA has available funds at this time for quick turn projects. A motion to reimburse the Pilots $10,000 to remove the carpet from the play area; paint/resurface the play field; and procure flowers to invigorate the stadium exterior was made by Randy and seconded by Ruth. All voted and the motion passed unanimously. Bollards, gates, and new signs have been placed in the stadium parking lots. Individuals can still enter the lots by driving around or through ditches. Signs and other options to fix this matter were discussed, but no action was taken at this time. Peninsula Pilots Updates The following highlights were provided by the Pilots and Community Baseball, LLC (CB LLC): • The Batters Eye screen in center field was recommended to be replaced/repaired last season. A motion to reimburse the Pilots $2,000 for the batters’ eye screen was made by Garth and seconded by Ruth. All voted and the motion passed unanimously. • Henry reported that they have a great group of “kids.” • Henry acknowledged the Do Gooders of Hampton Roads and Gymnastics Inc for supporting the concession stands. • The Pilots are 1st in attendance and currently in 2nd place. New Business Dave is coordinating a safety review of the stadium including a review of handrails and the large initial step in the stands. The Chair adjourned the meeting at 1:05 p.m. Next regular meeting is July 1, 2024, at 12:00 (noon) at War Memorial Stadium.