War Memorial Stadium Advisory Board

1 8/20/2024 Peninsula Stadium Authority Monday, July 29, 2024 (August Meeting) War Memorial Stadium Conference Room Minutes Attendance Board Members Hampton City Staff Other Guests • Wayne Gomes (C) • Angela King • Chris Bowman • Garth Wallis (S) • Patti Parker • Billy Hobbs • John Jackowski (T) • David Stanger • Nick Hobbs • Jerri Patrick • Malik Perry • Ruth Simmons Community Baseball • Matt Mitchell • Henry Morgan Members absent • Melissa Brady (C) Authority Chair • Karla Crump (S) Secretary • Paul London (T) Treasurer • Randy Price (Z) Zoom The meeting was called to order by the Chair at 2:00 p.m. A roll call was conducted, and seven voting members were present; there was a quorum. Minutes A motion to accept the July 1 meeting minutes was made by Garth and seconded by John. All voted and the motion passed unanimously. September Meeting Date Our September meeting is on the second Monday of the month – September 9th, since the first Monday is Labor Day. Treasurer’s Report John presented the Treasurer’s report that included two approved expenses totaling $1,055 (Carmines, Robbins & Co invoice for Accounting Services - $1,000; and QuickBooks invoices - $55), with a deposit of $1.91 for interest and a balance of $109,725. A copy of the summary report was provided to the secretary. A motion to accept the report was made by Garth and seconded by Jerri. All voted and the motion passed unanimously.  2 8/20/2024 Bookkeeping Updates Angela provided the following update: A draft of the 2021 updated financial statement with requested historical information, city funding, and year ending accounts payable was distributed for information to board members. City Finance staff is reviewing the updated draft and will check the ability of their CPA to audit the board’s financial statements. City Project Update - Locker Room Angela provided the following update: The Notice of Intent to Proceed with Option 2 was issued, with a Feb 15 completion date and a price of $1.5 million. This option was selected to minimize disruption for all parties. City staff is working to obtain a signed contract in the next two weeks. Safety Additions Patti Parker, the City’s Risk Manager, discussed safety and ADA considerations for the stands: City staff has reviewed several historical documents; these were presented to the board (see attachments). City staff and the Board are focused on safety and ADA compliance. The group discussed several options and ideas that address both safety and ADA considerations. While no decisions were made, general consensus is that ‘improvements’ should be completed for the 2025 season and that we should proceed with having Hudson & Associates Architects update their stadium study. Design considerations for the playground should also be included. Patti is coordinating that request. David Stanger provided personal thoughts on the stadium in relation to ADA access and his experience attending games. David uses a wheelchair. Parking Lots Angela continues to work with city Zoning to review parking options for the stadium. Nick has been assigned as the PSA board coordinator to work with Angela and the Pilots. A comprehensive site plan including the following considerations should be performed: • Equipment storage and garbage dumpster locations – pads if necessary • Salters Creek parking possibilities • Fire department (emergency) access to stands and field • Parking outside of designated areas • Concourse design • Playground design • Any other improvements or access issues Winter Projects 2024/25 Garth reviewed the two approved winter projects - fund Pitch Clocks at $15k and fund Padded Outfield Wall at $60k. Additional winter projects will be considered in the future based in part on the comprehensive site plan.  3 8/20/2024 Peninsula Pilots Updates The following highlights were provided by the Pilots and Community Baseball, LLC (CB LLC): • Pilots won the 1st and 2nd half of the CPL season and ended with the best overall record. • Wayne recognized Mayor Tuck for his support of the PSA and the Pilots at the last game. • The Pilots a new Conex (box) for $4,900 for storage. New Business Wayne and Angela reported the following: • Insurance premium updates are due because of new scoreboard. No PSA action required at this time. • Property appraisal updates are required every 3 years. No PSA action required at this time. The Chair adjourned the meeting at 3:00 p.m. Next regular meeting is September 9, 2024, at 12:00 pm at War Memorial Stadium.