2 Finance & Personnel Committee

MINUTES OF THE HANOVER BOROUGH FINANCE & PERSONNEL COMMITTEE MEETING October 16, 2019 Chairperson Rupp called the Hanover Borough Finance & Personnel Committee meeting to order Wednesday Evening, October 16,2019 at 6:00PM at the Hanover Municipal Building, 44 Frederick Street, Hanover, P A, as advertised. Attendance: In attendance were Council Members Mr. Arter, Mr. Hoover, Mr. Lockard, Mr. Noble, Mr. O'Neill, Ms. Pranses, Mr. Reichart, and Dr. Rupp; Mayor Ojo; Solicitor Shultis; Staff Members Water Distribution Supervisor Ault, Secretary Felix, Fleet Supt. Forbes, Public Works Director Grimm, Police Chief Martin, Water & Wastewater Treatment Supt. Mayers, Finance Director Miller, Administrative Asst./ Asst. Secretary Musselman and Borough Adminish·ator O'Rourke. Approval of the Minutes: It was moved by Mr. Lockard, seconded by Ms. Pranses to approve the minutes of September 18, 2019 as written. Motion carried. Approval of the Bills: It was moved by Mr. Noble, seconded by Mr. Hoover to approve the bills for payment. Motion carried. Liquid Fuels Bills: It was moved by Mr. Lockard, seconded by Ms. Pranses to approve the payment of the Liquid Fuels bills. Motion carried . Monthly Financial Statement: Finance Director Miller emailed the monthly Financial Statement for September 2019 & Investments for September 2019 prior to this evening's meeting. He noted the Storm Sewers and Drains account is showing the DEP Growing Greener Grant for the school's stormwater project, which is a pass through for accountability for the grant. If anyone has any questions, or concerns, please let Finance Director Miller know and he will address same. Monthly Investments: Finance Director Miller noted the investment is just under 2% with a yield just under $30,000. 2020 Budget: Finance Director Miller provided the updated Cash Carry-In Schedule. He noted there is a good set of 5 year budgeting data. There is accountability of better code enforcement, and this sets a good stage moving forward. Chairperson Rupp thanked Finance Director Miller for his hard work on the budget, and if there are any questions or concerns, please contact him. Chairperson Rupp noted that there was a request for an increase of $10,000 for the Main Street allocation, requested by Main Street Manager Trucksess at the Economic Development Committee meeting on October 9, 2019. The Main Street background and budget information was provided for the Finance & Personnel Committee's review. Currently there is one full MINUTES OF THE HANO VER BOROUGH FINANCE & PERSO NNEL COMMITTEE MEETING October 16, 201 9 Page 2 time Executive Director and on e part time staff member (10-15 hours/week). Mrs. Trucksess would like to hire an other full-time person and asked if the Borou gh would reallocate money once used for the YCEA to the Main Street Program, since the Borough n o lon ger allocates any funding to the YCEA. Transfer Trailer Bid Results: Spector Manufacturing was the only bidder at a cost of $121,932.00 total for two (2) trailers. Two (2) trailers were bid due to budgeting con cerns over steel pricing. The cost of each trailer came in at $60,966; the estimated cos t was $65,000 per trailer, for a savings of ov er $8,000. Both trailers probably won' t be manufactured and d elivered until 2020. It was moved by Mr. Lockard, seconded by Mr. O'Neill to move the approval to the Council agenda. Motion carried. Air Compressor Replacement: A 1984 air compressor recently went out of commission. The purchase would be through COSTARS. It was moved by Mr. Noble, seconded by Mr. Hoover to move the replacement of the air compressor to the Council agenda. Motion carried. Flickinger Road Closure: Public Works Director Grimm explained that all parties involved including PennDOT, Penn Township, York County Planning Commission and the State Representative are all on board to make the intersection at Eisenhower Drive and Broadway function more efficiently. Mr. Noble questioned the burden of egress onto H ersh ey H eights Road, and the use of the private access road to Eisenhower Drive that runs between M & T Bank and the Hibachi Grill. It was moved by Mr. Lockard, seconded by Ms. Pranses to advertise a public meeting for discussion at the next Public Works & Facilities Committee meeting to give the public more time to address any concerns. Interim Borough Administrator Stipend: It was moved by Mr. Reichart, seconded by Mr. Noble to approve the stipend in the amount of $14,400 to Finance Director Miller for his time served as Interim Borough Administrator. Motion carried. Ch airman Rupp thanked Mr. Miller for his additional attention to administration during tha t time. NEW BUSINESS: Hydro-Terra Recovery Well Installations and Connections Contract- Former Blackrock Landfill, Manheim Township, York County, PA: Finance Director Miller noted there are two (2) recovery wells. Th ere were three (3) quotes for the trench work. It was moved by Mr. Lockard, seconded by Mr. Arter to move the approval of the Hydro-Terra Recovery Wells Installations and Connections Contract for the Former Blackrock Landfill, along with the low quote for trench w ork to Reichart Well Drilling to the Council agenda. Mr. Reichart recused himself from voting on the motion. Motion carried . PUBLIC COMMENT: None was presented. MINUTES OF THE HANOVER BOROUGH FINANCE & PERSONNEL COMM11TEE MEETING October 16, 2019 Page3 Chairperson Rupp thanked all for their attendance this evening. 7:23PM: It was moved by Mr. Lockard, seconded by Mr. Arter to close the public portion of the meeting and move to executive session to discuss personnel matters. Motion carried. 8:07 PM: The meeting reconvened. 8:08 PM: It was moved by Ms. Pranses, seconded by Mr. Hoover to adjourn the meeting. Motion carried. Respectfully submitted, 0/~t'-f~ Dorothy C. Felix Borough Secretary