4d Library Board of Governors

Guthrie Memorial Library Board of Governors Meeting September 9, 2021 President Steve Sherman called the meeting to order at 12:25pm., following a joint HPLA/BOG meeting where the HPLA audit was presented by Jennifer Wagner of Hamilton & Musser, CPAs. Attendance: In attendance were BOG members Brett Hoffacker, Nat Fissel, Laura Becker, Chris Neri and Steve Sherman. Hanover Public Library Association directors Barbara Eisenhart, Dan Frey, Sue Frey, Bobbie Little. Shanna Hollich library director and Julie Moul, former interim director and Penn Township manager Kristina Rodgers. Approval of the August 12, 2021 Minutes: approved with a motion by Chris Neri and a second by Brett Hoffacker with the following correction- Under Honors/Aristotle Committee- the Honors Committee would like to honor Bruce Rebert. Barbara Eisenhart as chairperson of that committee was representing the committee. Committee Reports: Nominating- Barbara Eisenhart gave the report for B. Carbaugh. The committee is looking for a replacement for Bruce Rebert for HPLA and as Recording Secretary. Also, George Swartz has resigned from the BOG due to work commitments. They have several candidates in mind. Fund Raising/Annual Campaign- Laura Becker reported that the Lottery cards have been printed and we have started selling. Each board member has been asked to sell tickets. We will be selling at the library too. We must sell all 500 tickets by the end of September. Honors/Aristotle- Barbara Eisenhart got the boards approval to move forward on honoring Bruce Rebert. A picture of Bruce done by Poist and an acknowledgment will be placed near the Aristotle room. An anonymous donation has been made to cover any costs. Bruce will be considered our 2021 honoree and his name has been added to the Honoree plaque. Building Task Force- No additional comments from Steve Sherman Report of the Director-Shanna Hollich has been very busy as evidenced by her report. A few areas that were highlighted- She would like to begin to post for Julie’s replacement once she receives Borough Council approval. Guthrie is now a member of the Network for the National Library of Medicine which will provide access to free resources to our library staff and to share with the community. Some additional items covered- our insurance carrier, Selective Insurance, has requested that our board members get clearance. Annie-Laure will coordinate Buchart Horn has been approved to do the design phase of the new roof of the library building. Also, Shanna discussed that the library work group has been approved which will have borough council members as well as representative from each of our Boards. HPLA Finance Committee- Chris Neri reported that the endowment fund market value as of 9/7/21 is $3,989,324.12. She also provided an update from the investment meeting with Peoples Bank that was held on 8/19/21. As of 7/31/21 our asset allocation was 67.7% equities, 28.4% bonds, commodities 2.0% and 1.9% cash. The total portfolio return (net of fees) was 8.74% ytd and 10.76% since inception. Booklets were available to review. Report of the York County Libraries- Abbey Lukiewski was at the meeting and introduced herself as newly hired at YCL. Report of Friends of the Library- No additional updates Borough Manager Report- No additional update Old Business- None New Business- Steve Sherman brought up the Library work group again and asked for volunteers. Steve shared that he will contact Chrissy Rosensteel to discuss between the two of them who will be the representative for BOG. Adjournment- the meeting was adjourned at 1:05 with a motion by Nat Fissel and a second by Brett Hoffacker. Respectfully submitted- Christine Neri