5b Hanover Area Fire and Rescue Commission

Minutes Hanover Area Fire and Rescue Commission Meeting Held Thursday, October 19, 2017 at 5:30 p.m. Penn Township Municipal Bldg. The Hanover Area Fire and Rescue Commission met on October 19, 2017 at 5:30 p.m. at the Penn Township Municipal Building, 20 Wayne Avenue, Hanover, Pa. Present at the meeting: • Hanover Area Fire and Rescue Commission Chairman Peter Sheppard • Penn Township Commissioners Philip Heilman, Joseph Klunk, Michael Brown (alternate), and Manager Kristina Rodgers • Hanover Borough Councilman Dan Noble, Manager Michael Bowersox • Hanover Area Fire and Rescue Chief Anthony Clousher and Executive Assistant Vanessa Larson • Volunteer Fred Ayers representing Penn Township Volunteer Emergency Services (PTVES), and John Bankert representing the Borough of Hanover volunteers. Chairman Sheppard called the meeting to order at 5:30 p.m. with a declaration of a quorum. There is no report from the executive session held on Thursday, October 5, 2017. The board will schedule another executive session in the next few weeks. Public Comment: No comment Approval of the Minutes: Members Noble/Ayers moved for the approval of the minutes from the September 21, 2017 meeting. Motion carried unanimously. Treasurer’s Report: Kristina Rodgers provided a treasurer’s report. The expense incurred for the advertisement of this meeting and $8,000 in solicitor invoicing will be split with the Borough. Labor Relations: Managers Bowersox and Rodgers, Fire Chief Anthony Clousher and Executive Assistant Vanessa Larson attended the first union negotiation meeting with Attorney Mike Miller at the Eckert, Seamans Law Office in Harrisburg on October 2, 2017. The Commission’s initial proposal was presented and included standard rules of the organization, works hours, etc. There was no discussion at this meeting of compensation or benefits. The Commission is waiting on word from Attorney Miller when the next meeting will be held to discuss compensation. Administrative: No discussion 1 Financial: Anthony Clousher reported that Rob Brady will start work on the grant proposal to fund start-up costs, re-branding, etc. Chief Clousher did not know the timeline for receiving the funds, but the Commission’s current bank account is at zero dollars. There was no objection to Chief Clousher working with Mr. Brady in this manner. Chief Clousher and assistant Vanessa Larson met with Mr. Steve Hartlaub of Weber Insurance today for their quote on vehicle, crime, property, workmen’s compensation and other insurances. Some of the figures were comparable with the VFIS quote while others differed greatly. We will meet with VFIS in November to again review their quote with the addition of Workmen’s Compensation coverage. The question whether the Quint can be leased from the bank or the dealer will be confirmed by Attorney Miller. Chairman Sheppard raised the question on how we would move forward purchasing future equipment. Chief Clousher stated that the borough, township and the Commission will put funds aside and purchase the equipment as a clear asset. Per Chief Clousher, the Commission budget is still fluid; Commissioner Klunk noted that Penn Township will need a finalized budget by the first Monday in November. Operations: Chief Clousher stated that captain Kevin Adams has spearheaded the project of notifying the 911 center of new equipment numbers. Facilities: No discussion Identification: No discussion Equipment: Chairman Sheppard suggested having the vehicle oil sent out to be analyzed to project vehicle life. Chairman Sheppard will provide contact information to Chief Clousher. Unfinished Business: No discussion New Business: No discussion Motion made by John Bankert to adjourn meeting at 6 p.m., seconded by Fred Ayers, motion approved. The next meeting is scheduled for Thursday, November 16, 2017 at 5:30 p.m. at the Hanover Borough location. Respectfully submitted, Vanessa Larson Recording Secretary 2