5b Hanover Area Fire and Rescue Commission

Minutes Hanover Area Fire and Rescue Commission Meeting Held Thursday, October 17, 2019 at 5:30 p.m. Penn Township Municipal Bldg. The Hanover Area Fire and Rescue Commission met on October 17, 2019 at 5:30 p.m. at the Penn Twp. Municipal Bldg., 20 Wayne Ave., Hanover, Pa. Present at the meeting:  Hanover Area Fire and Rescue Commission Chairman Peter Sheppard  Penn Township Commissioners Michael Brown, Ray Van de Castle, and Manager Kristina Rodgers  Hanover Borough Councilman Christopher Lockard  Hanover Area Fire and Rescue Chief Anthony Clousher and Executive Assistant Vanessa Larson  Volunteers John Bankert and Fred Ayers representing Hanover Area Volunteer Fire and Rescue Chairman Sheppard called the meeting to order at 5:30 p.m. with a declaration of a quorum followed by a moment of silence honoring Commissioner Joseph Klunk who passed on October 8, 2019. Announcement of Executive Session: There is an Executive Session scheduled for the end of this meeting to discuss personnel matters. Public Comment: No Comments. Approval of the Minutes: Members Ayers and Lockard moved for the approval of the minutes from the September 19, 2019 meeting. Motion carried unanimously. Approval of September 2019 Fire Report: Motion to approve the September 2019 Fire Report made by members Bankert and Ayers. Motion carried unanimously. Treasurers Report: Treasurer Miller was unable to attend, Vanessa Larson gave the following report: o Cash on hand as of September 30, 2019 was $395,686.30; that figure includes the PLGIT investment of $171,340.53 and the BB&T BIDA (short-term) investment account of $213,743.10. o Total accounts receivable as of September 30, 2019 is $184,971.85, with $178,121.76 of that amount being EMS payroll costs. o Based on the 2019 budget review with Chief Clousher and treasurer Miller, the fourth quarter allotments will be invoiced in full ($170,517.50 each for the Borough and Township.) o Motion to approve the Accounts Payable checks runs dated September 23 and 27, 2019 made by members Brown and Lockard. Page 1 of 3 Presentation/proposal by agent Sean Haggarty with the Bureau of Narcotics, Region 3, York Co. OCDETF Coordinator has been postponed and will be held at the November 21, 2019 meeting. Committee Reports o Labor Relations: o Chief Clousher reported there is a tentative agreement with EMS that will be reviewed during the Executive Session to be held after this meeting. o Administrative: o Commissioner Brown also reported the EMS contract will be reviewed in the Executive Session at the close of this meeting. o Financial: o Chief Clousher reported the proposed 2020 budget was previously circulated and questioned the approval process. Manager Rodgers stated the Borough and Township will approve our 2020 budget followed by the Commission approval. o Facilities: o Energy Systems Group: o Solicitor Hovis and ESG made a few slight contract changes; Chief Clousher needs to sign the contract and submit to ESG. ESG would like to bring vendors out next week to review all buildings to begin the project. Motion to approve and sign the contract made by members Bankert and Van de Castle. o Clearview Station Update: o The basement windows are installed; painting, installation of drop ceiling and flooring are to be completed by the end of November. o Member Bankert stated the Facilities Committee will need another member due to Mr. Klunk’s recent passing. o Operations: o Chief Clousher discussed Borough Halloween activities (Trick or Treat will be held Tuesday, Oct. 29 at 6 - 8 p.m., the annual Halloween Parade is scheduled for Thursday, Oct. 31 at 7:30 p.m.) The parade committee has made Commissioner Klunk the Grand Marshall for the parade; the 2018 Pierce engine will display signage recognizing Mr. Klunk’s commitment with both the Jaycees and Penn Township. o Equipment: o Chief Clousher reported the new 2017 Frontline ambulance is ready to run as soon as it is inspected and we have receipt of the Medicare number. o EMS Committee: No Discussion. o EMA Report: o Mr. Waltman was unable to attend the meeting, however, his monthly report was sent to Commission members prior to this meeting for review. Page 2 of 3  o Manager Rodgers commented on the event barricades discussed at the September meeting. She attended several local community events and gathered the following comments: o Water filled barricades can only be moved while empty. One particular community staggered them at event entrances. o Concrete barriers were used by another community, but it was a lengthy process to move them after the event to get the streets opened. o Chief Clousher stated each event sponsor should bear the responsibility of providing the barricades. o Mr. Sheppard suggested using large Borough and Township trucks to block entrances. New Business: o Member Bankert thanked Chief Clousher for his diligence in correct reporting for the Attorney General’s office to secure Relief Association and Volunteer funding. The funding received by the Borough went from less than $15,000 last year to over $50,000, and the Township went from $30,000 to over $60,000. Public Comment: o EMS member Gary Shoemaker questioned whether the EMS contract will be reviewed and approved at tonight’s Executive Session. He also questioned if the EMS members have reviewed the contract. Chief Clousher indicated once the Executive Committee approves the contract, it will be distributed for review for the Local 2045 Union to ratify. How the Union reviews and votes to ratify is up to them. Motion made at 5:49 p.m. by Members Bankert and Ayers to adjourn the meeting. Motion carried unanimously. The next meeting is scheduled for Thursday, November 21 at 5:30 p.m. at the Hanover Borough office. Respectfully submitted, Vanessa Larson Recording Secretary Page 3 of 3