5b Hanover Area Fire and Rescue Commission

Minutes Hanover Area Fire and Rescue Commission Meeting Held Thursday, July 17, 2022 at 5:30 p.m. Penn Township Municipal Building Present at the meeting: • HAFRC Chairman Bertram Elsner • Penn Township Commissioners Michael Brown, Mark Elksnis and Manager Kristina Rodgers • Hanover Borough Councilman Christopher Lockard • HAFR Executive Assistant Vanessa Larson • HAVFR Volunteers Steve Otis and Jeffrey Spielman • Solicitor Angela McGowan attending for Pillar + Aught Chairman Elsner called the meeting to order at 5:30 p.m. Secretary Larson completed a roll call; five voting members present for a quorum. Announcement of Executive Session: No Executive Sessions have been held. Public Comment: None Consent Agenda Approval: o Members Lockard and Otis moved for the approval of all three items on the Consent Agenda. Motion carried unanimously. Treasurers Report: o Interim Treasurer Otis spoke of the following items on the June P&L: o At half-way through the budget year, income is at 58%; expenses at 50.9%. o With EMS overtime at 70.5%, treasurer Otis will review. o The Business Manager (Mr. Jerry Poland) will be on board Monday, July 25, 2022. Committee Reports: o Finance & Personnel: o Personnel committee members S. Otis, M. Brown, and C. Lockard met with Chief Clousher to bring Mr. Poland on board on July 25. His office will be located at the Clover Lane Station. Volunteer Spielman thanked the Volunteers for their help in moving offices and equipment around. o The ‘Summary of Benefits – Non-Union Employees’ document is not up for approval this evening; it was distributed to be discussed at the August Commission meeting. This document has been in place but was never approved by the Board. If you have recommendations for this document, please contact Mr. Otis. o Manager Rodgers questioned the 457 Plan – should this be a pension plan that is state pension eligible? Will this impact state aid when the firefighters are brought into the Commission? Attorney McGowan will investigate this. July 21, 2022 Meeting Page 1 of 2  o Facilities & Apparatus: o Volunteer Spielman stated they are waiting for an estimate to repair the Clover Lane Station floor. o The contractor is scheduled to install the Clearview attic fan the week of July 25, 2022. o Concerning the recent Codes Enforcement notice received from the Borough regarding the Clearview station, this was just a formality. Chief Clousher requested this to hold us to the same standards as the public. o The Clearview station bay area was stabilized the night of the incident, but cracks in the living quarters have since appeared. Another professional contractor came in to further stabilize the roofing area. o Fire Chief’s Report: Chief Clousher not in attendance, the Fire Report will be sent early next week. o EMS Report: Captain Christensen not in attendance, no report given. o EMA Report: In addition to his report sent with the agenda: o Mr. Waltman thanked the Volunteer organization for their help in obtaining the purchase of the ARC Software. The software is a custom interface that provides detailed information to responders (a customized mapping portal) that includes the following information: contacts, HAZMAT information, and more accurate street addresses. o Mr. Waltman participated in a Stakeholder Preparedness Review event on the County level – a FEMA requirement that involves local municipalities and responders. Thirty-two different sectors attended the event. o Hanover Area Volunteer Fire and Rescue Report: George Zimmerman o Volunteer Zimmerman spoke of their recent training activities with the career staff, the availability of tours at the Fire Museum, and the positive opportunity to participate in the recent Snack Town Street Fair. Their next event is National Night Out. Unfinished Business: o Commissioner Brown spoke of the Commission’s approaching contract renewal with Penn Township and Borough of Hanover. He suggested forming a committee to review the current contract, what we are adhering to, and suggest changes if necessary. All in attendance agreed that Mr. Poland should be involved in this committee. o Discussion arose on the Fire Study the Borough is participating in, Mr. Lockard will make the findings available to the Commission when they are received. New Business: None Public Comment: None At 5:55 p.m. motion to adjourn made by members Lockard and Spielman. Motion carried unanimously. Respectfully submitted, Vanessa Larson Recording Secretary July 21, 2022 Meeting Page 2 of 2