Special Events Committee

SPECIAL EVENTS COMMITTEE To submit public comment online, visit: www.hpil.org/publiccomment Wednesday, September 8, 2021 in Room 212 11:30 a.m. AGENDA 1. CALL TO ORDER – ROLL CALL- 2. ACCEPTANCE OF AGENDA- 3. PRESENTATIONS/REPORTS- 4. APPROVAL OF MINUTES- 4a. July 7, 2021 5. ACTION ITEMS- 6. TOWNHALL SESSION- 7. NEW BUSINESS- 7a. Halloween Contest 7b. Trunk and Treat 8. OLD BUSINESS- 8a. Corks & Crafts 9. ADJOURNMENT-  SPECIAL EVENTS COMMITTEE To submit public comment online, visit: www.hpil.org/publiccomment Wednesday, July 7, 2021 in Room 214 11:30 a.m. MINUTES 1. CALL TO ORDER – ROLL CALL- The meeting was called to order at 1130am by Trustee Porter. Present at the meeting were Trustee Herb Porter, Mary Kay Prusnick, Village Clerk Kristy Merrill and Laura Reilly. Sherry Craig arrived at the meeting at 1134am. Attending the meeting were Tricia Rossi, Lt. Weil, Officer Pini and Officer Garcia. 2. ACCEPTANCE OF AGENDA- A motion to accept the agenda was made by Mary Kay Prusnick and seconded by Laura Reilly. All were in favor. 3. PRESENTATIONS/REPORTS- 3a. Sign Cost – DVM Webb reported that the cost for yard signs would be approximately $32 a sign however ER2 is a corporate sponsor and the cost could be applied to the sponsorship. 4. APPROVAL OF MINUTES- 4a. May 5, 2021- A motion to approve the May 5, 2021 minutes was made by Mary Kay Prusnick and seconded by Laura Reilly. All were in favor. 5. ACTION ITEMS- none 6. TOWNHALL SESSION- none 7. NEW BUSINESS- 7a. Membership (Sherry Craig)- Sherry Craig discussed an idea to possibly expand the membership or begin inviting members of the PTA, PTO or schools to the meetings in order to stay in tune with what is going on in Hanover Park and expand  participation. The committee member were in supportive of the idea and Village Clerk Merrill and Sherry Craig will reach out the schools. Laura Reilly suggested inviting the Park District to the meeting as well. She will speak with Park District Staff. DVM noted that an ordinance change would be needed if actual membership to the committee were to be expanded. 8. OLD BUSINESS- 8a. Corks & Crafts- Discussion was had on the need for alcohol vendors and food trucks vendors. Sue Krauser and DVM Webb have not been having a good response to inquiries on either. Committee members offered suggestions and would look on their own as well. Officer Pini reported that Officer Garcia and himself are becoming BASSETT instructors and would be able to train Village staff for the upcoming Corks & Crafts festival. 9. ADJOURNMENT- A motion to adjourn was made at 1214pm by Mary Kay Prusnick and seconded by Village Clerk Kristy Merrill. All were in favor.