City Council

AGENDA City Council Regular Meeting Tuesday, December 2, 2025 at 6:00 PM Happy Valley City Hall in the Council Chamber 16000 SE Misty Drive, Happy Valley, OR 97086 Page 1. Work Session 1.1 Call to Order 1.2 Community Center/Community Park Next Steps 3 - 17 Presenters: Jason Tuck, City Manager and Ben Bryant, Assistant City Manager Post Community Center Bond Measure Scenarios.3.pdf 2. Regular Session 2.1 Pledge of Allegiance 2.2 Roll Call 2.3 General Public Comment 2.4 Consent Agenda: City Council - Nov 04 25 - Minutes - Html 18 - 23 2.5 Consent Agenda: Resolution 25-02: Certification of November 24 - 27 4, 2025 Special Election Results Resolution 25-02 Exhibit A Official Results 2.6 Recognition of City Attorney, Chris Crean 28 Presenter: Ben Bryant, Assistant City Manager 2.7 City Manager Report 2.8 Councilor Comments 2.9 Adjournment 3. Executive Session ORS 192.660(2)(i) Page 1 of 28  To review and evaluate the employment-related performance of the chief executive officer of any public body, a public officer, employee or staff member who does not request an open hearing. Virtual Link: https://happyvalleyor.zoom.us/j/81996656220 Webinar ID: 819 9665 6220 Virtual Attendees: If you would like to provide general comments or public testimony, please fill out this form at https://docs.happyvalleyor.gov/Forms/SpeakerRegistration no later than 12:00 PM on the meeting date. The meeting location is accessible to people with disabilities. To request an accommodation, please contact Ivy Markesino, the Human Resources Director at (503) 886-8426 or hrinfo@happyvalleyor.gov at least 48 hours before the meeting. You may also call City Hall at (503) 783-3800 or email cityrecorderinfo@happyvalleyor.gov. Page 2 of 28  AGENDA STATEMENT Title Community Center/Community Park Next Steps Presenter(s) Ben Bryant, Assistant City Manager Explanation Bond Measure 3-626, to fund the construction of the Happy Valley Community Center, did not pass. The purpose of the work session is for City staff members to outline potential next steps. Staff are looking for direction on which of the following scenarios the Council would like to prioritize in the coming months/year: 1. Focus efforts on the Community Park a. Leave the Community Center portion of the site vacant or field for the future, and/or b. Explore public/private partnership opportunities to deliver the Community Center 2. Explore Options for a smaller Community Center The next few pages in the packet detail the pros/cons for each option as well as excerpts from the Parks, Recreation, and Open Space Master Plan that detail the top priorities. Recommendations In light of the bond measure results and the pros/cons listed in the following pages, City staff recommend shifting focus to delivering the Community Park while also exploring public/private partnership opportunities. Page 3 of 28 Community Center Next Steps Scenario 1: Focus Efforts on the Community Park Details: Utilize the $20M saved in the Parks Capital Fund / Parks SDC Fund to build out as much of the Community Park as possible. Leave 10-15 acres for the Community Center site vacant or as a temporary lawn area for the future. Pros: o Delivers another high priority listed in the Parks Master Plan (Community Park) earlier than anticipated o Avoids potential operations and maintenance funding concerns of the Community Center o Maintains land for future Community Center o Provides options and time to develop a new plan for Community Center and/or partner with the private sector o Leans into Happy Valley’s strengths Cons: o Cost of future publicly funded Community Center will be higher due to inflation o Cost of membership to a private Community Center would be higher o Forgo $5M in State investment Sub-Options: A. Leave Community Center Portion of the Site Vacant/Temporary Field for Future B. Explore Public/Private Partnership Implementation Steps: 1. Engage design consultants to continue developing plans for the park 2. Outreach to stakeholders to further refine park design 3. Explore opportunities to enhance park design 4. Develop construction timeline 5. Outreach to potential private partners on community center 6. Develop a RFQ/RFP for a public/private partnership community center Page 4 of 28 Page 5 of 28 Scenario 2: Explore Options for a Smaller Community Center Details: Work with the design team to significantly reduce the scope and scale of the Community Center. Pros: o Deliver a portion of the top requested investment o Utilize the design team and expertise the City already has on contract Cons: o Unknown how much the City can deliver for $20M in existing resources o Would likely still cost $5-$10M just in design and permitting o Would require the City to postpone other infrastructure projects o Likely delays buildout of the surrounding park o Unlikely the City could still utilize the $5M in State investment Implementation Steps: 1. Conduct an open house, online survey, and/or focus groups to learn why the measure failed. Seek answers to the following questions: a. Was the tax impact too great? b. Were the amenities in the proposed Community Center not attractive? c. Should the Community Center proposal been smaller with no tax increase? d. Was it in the wrong location? e. Did it fail because of external factors (i.e. federal government shutdown, tax fatigue, economic uncertainty, confusion about private sector facilities, etc.)? f. Was it misinformation or not understanding? 2. Work with the design team to develop options for reducing the scale of the project 3. (Re)convene Steering Committee to gather feedback on scope reductions 4. Provide a menu of options detailing what other projects wouldn’t get funded to provide necessary funds for community center Page 6 of 28 Excerpts from the Happy Valley Parks and Recreation Master Plan The following pages contain excerpts from the Happy Valley Parks and Recreation Master Plan that outline key projects based on public feedback Page 7 of 28  Parks, Recreation & Open Space Plan | 2020 KEY PROJECT RECOMMENDATIONS The following is a summary of key project recommendations which will require commitment from the City and its residents for the continued support a healthy park and recreation system that preserves and enhances the safety, livability and character of the community. Land Acquisition To Fill Gaps IDLEMAN DL The City must acquire additional parkland to serve its KING Happy Valley Elementary Christillia Cemetery growing population and provide more accessible outdoor Mou recreation for the community. As growth and expansion continue, opportunities to acquire large park sites will be 9T H more difficult and require Happy Valley to develop an 12 147TH aggressive acquisition program as well as think creatively Spring Mountain Elementary and foster partnerships to provide desired public parkland Southern Lites Park with sufficient room for park amenities. To implement a successful acquisition program, the City may need to contract for acquisition specialists to expedite the focused effort to James Abele Park Property secure future parcels. Concurrently, partnerships with the Summerfield local school districts could provide opportunities to improve Sunnyside Shannon View Park Elementary Open Space SUNNYSIDE school facilities in ways that may help meet community Bridgeton Justice park needs. The possibility may exist for other public land Property Street Property Village 122ND Forest Creek 142nd Green Park management agencies such as Metro, Clackamas County and Open Space and Si b P k North Clackamas Parks and Recreation District to become partners in acquiring mutually beneficial public parklands. The near-term goal is to acquire sufficient acreage for two community parks and four to five neighborhood parks to fill major gaps and have sufficiently large sites for future park development. Specific target acquisition areas are noted on Map 7. Sports Fields Enhancements Sport fields, particularly all-weather turf fields that allow more reliable scheduling through spring and fall, will be desirable as families continue to locate in Happy Valley. Existing fields could be upgraded or converted to artificial turf and new fields could be acquired. One or both of the proposed new community parks could include sports fields in its mix of outdoor recreation amenities. Coordination with the school district for field usage and improvements may provide for some of the sports leagues’ needs for practice and game play. Page 8 of 28  Community Center The City and its residents are poised to include a community center in the provision of recreational facilities and need to undertake a feasibility study to examine the building program, footprint, potential locations and costing for an indoor recreation facility. The feasibility study would also explore the extent of amenities to be included in a community/recreation center with a potential provision for a phased implementation plan based on financing and capital development resources. Recreation Programming Expanded recreational and community programming has been an identified need as the City grows and develops. Exploration is warranted for potential partnerships and arrangements with school districts and contract vendors for provision of recreation programs focusing on youth, teens and seniors. The development of youth summer and school break camps are current needs; the City could foster agreements or partnerships with potential programming partners as it considers its role in providing recreation services for the community. The Parks and Recreation Division could act as the clearinghouse for recreation program information available in town. ADA Enhancements & Park Enhancements Minor improvements to access, such as providing ramped entrances for site furnishings, are necessary to conform to the Americans with Disabilities Act (ADA) and ensure universal accessibility. Also, the City should evaluate the play equipment and its signage for code compliance and replace outdated equipment as appropriate. The Capital Improvement Program includes a line item for covering small upgrades and improvements to remove barriers and improve universal access. In general, the City should make improvements to existing parks as needed to ensure proper maintenance, usability and quality of park features and grounds.  Page 9 of 28  Parks, Recreation & Open Space Plan | 2020 Park & Trail Connections Recreational path and trail connections, improvements and relationships to streets, sidewalks and bike lanes have been developing as Happy Valley grows. The 2009 Happy Valley Pedestrian System and Trail Master Plan identified several priority regional and local trail projects to be accomplished to close the gaps for walking access that provides a critical element of a livable community. Additionally, the Pleasant Valley/North Carver Comprehensive Plan includes a bikeways and trail map to guide planning for that area. The City should continue to implement its trail planning and coordinate trail-related projects with transportation system planning or related public works projects. There may also be opportunities to explore trail development partnerships with local user groups and pursue additional trail segments and connections, as appropriate. New Park Design & Development VETERANS MEMORIAL MAIN ACCESSIBLE ENTRY 48” HIGH CONCRETE 7 CONCEPT BUTTRESS WALL ENGRAVED TEXT ON 1 ENTRY MONUMENT OUR JOURNEY TOWARD WITH PARK NAME & MEMORIAL DEDICATION 18” HIGH - ACCENT L As the proposed parkland acquisition program successfully DATE LAWN ACCENT CONCRETE SEATWA 2 (6) JAVELIN FLOWERING PLANTING secures properties for future parks, these new sites will PEAR TREES - PYRUS ‘NCPX1’ PP26542 35’ TALL X 10’ WIDE EXISTING 43’ DIA. PLAZA LABYRINTH undergo design and development to provide both basic park 3 ENGRAVED TEXT ON 24” HIGH CONCRETE RETAINING WALL: LAWN FREEDOM IS NOT FREE . . . amenities and unique places for community use. While park FOREVER LOST. FOREVER CHANGED. WE CARE. SO WE REMEMBER. RETAINING WALL (HEIGHT TO BE development standards can ensure unified site furnishings 4 (5) BRANCHES OF DETERMINED) LAWN ARMED FORCES ADD ACCENT LIGHTING across the park system, each park site can be designed and COMMEMORATED WITH A CORRESPONDING CUSTOM BENCH AND TO EXISTING SPRUCE TREE NORTH NO SCALE developed to create its own unique character. LIGHTED BRANCH FLAG AND POLE 5 Including facilities for alternative or emerging sports can offer residents a more diverse range of recreational experiences, while creating destinations that attract and engage park users. Happy Valley currently has an 4 6 outdoor concrete skate park located in Happy Valley Park. Opportunities and facilities for other alternative sports could be expanded in the city. Opportunities may exist to develop alternative sports facilities at a few existing parks and plan for these facilities in the site design of parks to be developed in the future. The City should also consider incorporating small-scale skateboard (skate spots), bike skills features or pump tracks into park sites, as appropriate. Wayfinding & Signage Parks, trails, plazas and public open spaces are the primary targets for unifying an urban environment into a cohesive, accessible and connected community through an identifiable wayfinding program. The City should pursue a comprehensive wayfinding program that includes both visual graphic standards and site furnishing standards. Colors, sign types, and information can help park and trail users navigate the outdoor recreation experiences offered by the City. Page 10 of 28  Communications To broaden public awareness, the City’s website should continue to be expanded to facilitate quick links to popular destinations. The website should include easy-to-access park system and facility maps, trail maps and an up-to-date listing of park sites and amenities to enhance the experience of the on-the-go user. The City should consider introducing and utilizing QR codes on signage as a means to share with or receive information from visitors about maintenance, restoration or monitoring data. Upgrades The City should also consider adding the following recreation features to expand recreational opportunities: „ Spray parks / splash pads „ Nature playgrounds „ Playgrounds „ Accessible playgrounds „ Gathering spaces (picnic shelters, etc.) „ Outdoor fitness areas „ Community gardens „ Public art A general consideration shared during the public outreach was the desire to create a park system that provided year- round facilities for all ages and all abilities to gather and recreate in diverse range of safe, clean and well-maintained park facilities.  Page 11 of 28  Parks, Recreation & Open Space Plan | 2020 CAPITAL IMPROVEMENTS PLAN The Capital Improvements Plan (CIP) puts into chronological order the project intent and strategic actions adopted by the City to guide the implementation of this Plan. It assigns proposed time frames and estimated costs for specific projects. A summary of proposed project categories and scopes is described below. The CIP on the following pages lists the park and facility projects considered for the next five to ten years. The majority of these projects entail the acquisition and development of parks, renovating or enhancing existing facilities, and expanding path and trail corridors. The CIP provides brief project descriptions for those projects with priority ranking to assist staff in preparing future capital budget requests. Veterans Memorial Park: With its master plan approved, this new park space is ready for full implementation to provide a focal point for displaying the respect and honor shared by Happy Valley residents and their families for those veterans who currently or historically served their country. Community Park Acquisition: This targeted parkland acquisition is intended to provide enough land for the site of a future community center in conjunction with the space for all the amenities of a fully-functional community park. Thirty acres of developable land accessible from existing supportive roads and, preferably, a public transit route would be an ideal site. Happy Valley Park Sports Fields Improvements: Irrigation and field renovations to potentially include all-weather turf conversion are needed to maintain and improve the play-ability of existing natural turf fields. Neighborhood Park Acquisition and Development: This targeted parkland acquisition is intended to provide enough land for the site of a future neighborhood park to provide more accessible (especially via walking and biking) outdoor recreation amenities close to neighborhoods. Once secured the site could be master planned and developed into a new neighborhood park. NCPRD Park Enhancements: Based on the settlement agreement with NCPRD, three neighborhood park sites currently owned by NCPRD will be transferred to the City of Happy Valley in the near Page 12 of 28 future. Each of those parks has the capacity for providing additional amenities and enhancements to increase their value to local residents. When transferred, renovation projects to these sites could include additional picnic shelters, play equipment, ADA upgrades, trail connections and tree canopy plantings. Trail Connections: In conjunction with the Pedestrian System and Trail Master Plan, the Parks and Recreation Division will contribute to the implementation of trail segments that help close the gaps in the City’s walking and biking transportation networks. Based on available funding sources and their requirements, projects may need to remain flexible to capture granting opportunities. The Mount Scott/Scouter Mountain Trail Loop, a Metro-proposed regional trail, will connect numerous schools, community parks, local trails, businesses, retail stores and the Happy Valley Town Center. The new trail will facilitate potential access to Mount Scott Creek and other destinations. Segments involving Mt Talbert to Southern Lites and Scouters Mountain and Happy Valley Wetland Park also can be priority implementations. The projects were selected based on the need to address care for aging facilities, implement long-standing plans for improvements, and work toward meeting the goal to better connect and create access to park and recreation facilities. The following table summarizes the aggregate capital estimates from the 2021-2030 CIP by park types for the next ten years. A full CIP funding schedule follows. Figure 25. 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6:00 PM Happy Valley City Hall in the Council Chamber 16000 SE Misty Drive, Happy Valley, OR 97086 1. Work Session Staff Present: Jason Tuck (City Manager), Ben Bryant (Assistant City Manager), Michael Walter, AICP (Economic & Community Development Director), Sally Curran, P.E. (City Engineer), Chris Alfino, AICP (Senior Planner), and Kara Kerpan (City Recorder). 1.1 Commercial/Institutional/Industrial Transportation SDC Options Presenters: Michael D. Walter, AICP (Economic & Community Development Director) and Sally Curran, P.E. (City Engineer) The City Council reviewed potential updates to Transportation System Development Charges (TSDCs) for commercial, institutional, and industrial zones. Michael Walter and Sally Curran presented a range of rate increase options, from no change to the maximum defensible amounts. Council members discussed implementing gradual increases to encourage development while ensuring adequate infrastructure funding. Staff committed to researching rate increases adopted by other municipalities and Park System Development Charges for commercial zones. The topic will be revisited in a future Work Session. 1.2 Naming Conventions (Downtown-Regional Park Area) Presenter: Michael D. Walter, AICP (Economic & Community Development Director) Page 18 of 28  The City Council discussed naming conventions for the downtown regional park area, noting constraints from C-COM and Clackamas Fire District #1. Council members discussed the possibility of incorporating Indigenous names. Staff committed to developing a formal framework for naming, added “Main Street” to the list of suggestions, and providing a timeline for coordination with the Oregon Geographic Naming Board. 1.3 City Manager Report Jason Tuck highlighted the success of the Monster Mash event, reminded attendees about the upcoming State of the County Address, and expressed appreciation to staff for their efforts on the Community Center Bond. 1.4 Councilor Comments Council members shared recently attended and upcoming activities. Several offered commendations for those involved in advancing the Happy Valley Community Center Bond. Mayor Ellis acknowledged Boy Scouts from Troop 714 in attendance and invited them to introduce themselves, sharing their names and schools. 2. Regular Session 2.1 Pledge of Allegiance 2.2 Roll Call Staff Present: Jason Tuck (City Manager), Ben Bryant (Assistant City Manager), Michael Walter, AICP (Economic & Community Development Director), Chris Alfino, AICP (Senior Planner), and Kara Kerpan (City Recorder). Page 19 of 28 2.3 General Public Comment Leonid Krivolenkov of Vancouver, Washington expressed concern about corruption. 2.4 Consent Agenda City Council - Oct 07 2025 - Minutes Mayor Ellis asked for a motion to accept the Consent Agenda. Council President Callahan motioned to approve the Consent Agenda, Councilor Golobay seconded, and the motion passed unanimously. Moved by: Joshua Callahan Seconded by: David Golobay Aye Tom Ellis, Joshua Callahan, Brett Sherman, David Golobay, and Glenn Wachter Carried 5-0 2.5 Resolution 25-16: Sale of Real Property to PGE (Approved under Consent Agenda) 2.6 Proclamation: A Celebration of the Happy Valley Business Alliance's Twentieth Anniversary Presenter: Jason Tuck (City Manager) The Happy Valley Business Alliance (HVBA) was recognized for its twentieth anniversary, with Rene Canler, President of the HVBA presenting and receiving a proclamation. 2.7 Happy Valley Business Alliance Person of the Year Recognition Presenter: Rene Canler (HVBA President) Rene Canler honored Stephani Hern as the HVBA Person of the Year for dedication to the community. Page 20 of 28 2.8 Ordinance 597: Annexation and Associated Comprehensive Plan Map/Zoning Amendment ANN-0002-2025 Presenter: Chris Alfino, AICP (Senior Planner) The public hearing on Ordinance 597/File Number ANN-0002- 2025 was called to order. Mayor Ellis explained the conduct of the public hearing. Council was asked to disclose any ex parte contact, bias, or conflicts of interest, but there were none. The audience did not challenge anyone’s impartiality. Chris Alfino presented a Staff Report, noting the lot is 20,000 square feet with R-20 zoning, belonging to Lincoln Park Memorial Cemetery. Chris Alfinio confirmed no additional correspondence was received. Mayor Ellis invited public testimony from the applicant, but there was none and no one else from the audience requested to speak. The public hearing was closed. There were no further questions or deliberations. Mayor Ellis asked for a motion to adopt Ordinance 597 at a single meeting. Council President Callahan was the mover and Councilor Sherman the seconder, and the motion carried with a unanimous vote. Moved by: Joshua Callahan Seconded by: Brett Sherman Carried 2.9 Ordinance 595: Revising the Qualifications to Serve on the Design Review Board Presenter: Ben Bryant (Assistant City Manager) The public hearing for Ordinance 595 was called to order. Ben Bryant provided a Staff Report, noting that Ordinance 595 Page 21 of 28  proposes to amend composition requirements for the Design Review Board to allow for greater flexibility while ensuring at least three members meet any one required category. Mayor Ellis confirmed no additional correspondence was received and no one offered public testimony. Mayor Ellis asked if there were any questions, and there were none. The public hearing was closed. Mayor Ellis asked for a motion to adopt Ordinance 595 at a single meeting. Councilor Wachter moved to accept Ordinance 595, Councilor Sherman seconded, and the motion passed unanimously. Moved by: Glenn Wachter Seconded by: Brett Sherman Aye Tom Ellis, Joshua Callahan, Brett Sherman, David Golobay, and Glenn Wachter Carried 5-0 2.10 Adjournment Mayor Ellis read the hearing script for Executive Session. Mayor Ellis asked for a motion to adjourn the Happy Valley City Council meeting for November 4th. Councilor Golobay was the mover, Council President Callahan the seconder, and the motion passed with all in favor. Moved by: David Golobay Seconded by: Joshua Callahan Aye Tom Ellis, Joshua Callahan, Brett Sherman, Page 22 of 28  David Golobay, and Glenn Wachter Carried 5-0 3. Executive Session Pursuant to ORS 192.660(2)(e) & ORS 192.660(2)(p) City Council met in Executive Session pursuant to ORS 192.660(2)(e) and (2)(p) to conduct deliberations with persons designated by the governing body to negotiate real property transactions and to consider matters related to cyber security. They did not return to the Regular Meeting. Meeting Recording: https://happyvalleyor.zoom.us/rec/share/mM1lOy-dKUGrK7P0l3A4_5jCXi-- k_7E7_5TQBsrDIelBljZYDAAV3Quy_G9D5dr.vsMySYOsS2BtipUZ This is not a permanent link, and videos may be removed after the retention period due to space limitations. Page 23 of 28  AGENDA STATEMENT Title Resolution 25-02: Certification of November 4, 2025 Special Election Results Explanation Happy Valley Municipal Code Section 4.06.070 (Election Notice and Results) requires the City Recorder to certify election results to the City Council at the first meeting following certification by the County Clerk. This process ensures the County’s certified election results are formally incorporated into the City’s records and provides acknowledgement of the outcome. The City Recorder received the Official Results (attached as Exhibit A) for the November 4, 2025, Special Election on December 1, 2025. Recommendations Motion on the Consent Agenda Page 24 of 28  CITY OF HAPPY VALLEY RESOLUTION 25-02 CERTIFICATION OF NOVEMBER 4, 2025 SPECIAL ELECTION RESULTS WHEREAS, on November 4, 2025, Measure 3-626 (Bonds for Community Center) was referred by the City Council to the voters of the City of Happy Valley; and WHEREAS, the Certified Results from Clackamas County Elections report that Measure 3-626 received 2,155 ‘Yes’ votes and 5,839 ‘No’ votes as shown in Exhibit A; and WHEREAS, Happy Valley Municipal Code 4.06.070(e) requires the City Recorder to certify the election results to the City Council at the first meeting after which the County Clerk certifies the results; and WHEREAS, the City Recorder received the Certified Results for the November 4, 2025, Special Election on December 1, 2025. NOW, THEREFORE, THE CITY OF HAPPY VALLEY RESOLVES AS FOLLOWS: Section 1. The City Council of the City of Happy Valley hereby certifies the results of the November 4, 2025, Special Election, in which Measure 3-626 failed to pass. Section 2. This resolution shall take effect immediately upon its adoption. Resolution 25-02 is enacted by the City Council of the City of Happy Valley, this second day of December 2025. _____________________________________________ Tom Ellis Mayor ATTEST: _____________________________________________ Kara Kerpan City Recorder Resolution 25-02 Page 1 of 1 Page 25 of 28 Page 26 of 28 Page 27 of 28  AGENDA STATEMENT Title Recognition of City Attorney, Chris Crean Explanation City Attorney, Chris Crean, is retiring at the end of 2025. He served in this role for 17 years. The City would like to recognize and thank him for his dedication and commitment to Happy Valley. Page 28 of 28