City Council

HAYES TOWNSHIP December 10, 2024 UNAPPROVED MINUTES Supervisor Powell called the General Meeting to order at 10:00 a.m. at the Hayes Township Hall, 2055 E. Townline Lake Road. Pledge of Allegiance was recited. Members present – Supervisor Powell, Treasurer Cavanaugh, Trustee Buckley, Trustee McKay, and Clerk Hoyt Members absent - None Motion Cavanaugh/McKay to approve the agenda. All Ayes, motion carried. Public Comment on agenda (The Hayes Township Board allows 3 minutes per person for public comment) Community Reports  County Commissioner  Clare County Road Commission  Planning Commission  Lake Boards Motion Buckley/McKay to approve the November 26, 2024 general board meeting minutes. All Ayes, motion carried. Motion Cavanaugh/Buckley to approve the bills to be paid. Ayes, motion carried. Department Reports  Supervisor  Treasurer  Clerk  Trustees New Business Motion Cavanaugh/McKay to approve the Hayes Township Sick Time Policy. Roll call vote: Powell-aye, Cavanaugh-aye, Buckley-aye, McKay-aye, Hoyt-aye. Motin carried. Motion McKay/Hoyt to adopt Resolution 24-10 setting 2025 Meeting Dates. Roll call vote: Powell-aye, Cavanaugh-aye, Buckley-aye, McKay-aye, Hoyt-aye. Resolution 24-10 is adopted. Motion Hoyt/Cavanaugh to approve burial plots buy back request from Brenard Bresnahan to sell back eight plots (8) to Hayes Township in the amount of $400. Roll call vote: Powell-aye, Cavanaugh-aye, Buckley-aye, McKay-aye, Hoyt-aye. Motin carried. Motion Hoyt/McKay to approve the Summit Alarm monitoring contract $363.00 (same price as last year). All ayes, motion carried. Motion Powell/McKay to approve the following appointments to the Board of Review:  Pat Adams - term ending 12/31/2026  Terry Acton- term ending 12/31/2026  Cathy Lockwood- term ending 12/31/2026  Maye Tessner-Rood (alternate) - term ending 12/31/2026 Four (4) ayes, one (1) nay, motion carried. Motion Powell/Cavanaugh to approve the following Planning Commission appointments:  Dale Miller – term to expire 12/19/2026  Jill Snover – term to expire 12/19/2027  Susan Mieske – term to expire 12/19/2026  Charles Powell – term to expire 12/19/2027  Rob McKay (Board Liaison) term to expire 11/20/2028 Four (4) ayes, one (1) nay, motion carried. Motion Hoyt/Powell to approve the appointment of Robert Buckley as Board Liaison to the Zoning Board of Appeals (ZBA) term to expire 11/20/2028. Four (4) ayes, one (1) nay, motion carried. Motion Hoyt/McKay to accept Robert Buckley declining the position as Board Liaison to the ZBA and note that the position will be filled by a board member to be appointed at a future date. All ayes, motion carried. Motion Hoyt/McKay to appoint Brendan Powell as the Hayes Township representative to the Budd Lake Improvement Board. All ayes, motion carried. Motion Hoyt/Cavanaugh to appoint the following to the Building Committee:  Brendan Powell  Rob McKay  Maye Tesner-Rood All ayes, motion carried. Motion Hoyt/McKay to appoint the following to the Enforcement Team:  Brendan Powell  Ken Hoyt  Terry Acton All ayes, motion carried. Discussion Items  Marlo Irrigation Contracts a) Cemetery - spring startup & winterization $513.00 /3 years ($171.00 per year) b) Sports Complex - spring startup, mid-season inspection & winterization $1,377.00 /3 years ($459.00 per year) c) Municipal Complex - spring startup, mid-season inspection & winterization $1,077.30 /3 years ($351.10 per year  Budget Amendment  Policy Manual update a) Chapter 1 – Board and Administrative Policies b) Chapter 2 – Township Board Policies Public Comment (The Hayes Township Board allows 3 minutes per person for public comments) Adjourn Motion Powell/Cavanaugh to adjourn. All ayes, motion carried. Meeting adjourned at 10:38 a.m. Debra Hoyt, Hayes Township Clerk