City Council

409 S. Main Street City of Harrisonburg Harrisonburg, VA 22801 Meeting Minutes - Final City Council Mayor Christopher B. Jones Vice-Mayor Richard Baugh Council Member Ted Byrd Council Member Kai Degner Council Member Abe Shearer Tuesday, June 23, 2015 7:00 PM Council Chambers 1. Roll Call Present: 5- Mayor Christopher B. Jones, Vice-Mayor Richard Baugh, Council Member Ted Byrd, Council Member Kai Degner and Council Member Abe Shearer Also Present: 5- City Manager Kurt Hodgen, Assistant City Manager Anne Lewis, City Clerk Erica Kann, City Attorney Chris Brown and Police Chief Stephen Monticelli 2. Invocation Council Member Shearer offered the invocation. 3. Pledge of Allegiance Mayor Jones led the Pledge of Allegiance. 4. Comments from the public, limited to five minutes, on matters not on the regular agenda. (Name and address are required) Mike Layman, 1880 N. College Avenue, spoke in regards to the decision of the school site and stated should those cost estimates exceed budget, to note the 20 acre site that has been offered through a signed e-mail for $1,100,000. Mr. Layman noted a small group is still willing to buy the ten acre site from the city for approximately $500,000 and donate it back to the city or First Tee. Mr. Layman noted concerns about the 20 acre site being in close proximity to poultry houses and stated it has been known to smell worse at the 10 acre site than the 20 acre site and occurs approximately 21 days a year. Mr. Layman stated he was representing a number of individuals and thanked council for their public service. James (TJ) Warsing, Jr., TJ's Dermagraphics, requested permission to host his motorcycle and tattoo competition this year on July 3 and 4, 2015, on the Elizabeth Street parking deck due to construction at the original location. Mr. Warsing stated he has recently submitted an application to Katie Yount regarding the event because he had been unaware of the process. City Manager Hodgen stated there will not be a meeting prior to the event for council to consider the event. A brief discussion was held regarding Valley Fourth City of Harrisonburg Page 1 Printed on 7/15/2015 City Council Meeting Minutes - Final June 23, 2015 being one of the most popular events; parking is needed on that deck and can't approve the event without seeing the application or notes from city departments. It was noted that the timeline didn't work out for this year, but there is plenty of time to plan next year’s event. James "Bucky" Berry, 30 West Washington Street, stated the last part of the food was delivered to the Salvation Army and in the last six month 21 families were helped. Mr. Berry stated future canned food events are being discussed with James Madison University (JMU). Mr. Berry noted his son received an Outstanding Citizen's Award. Mr. Berry would like to see more done about homelessness in the city and to see an application submitted to receive money for rapid re -housing like the City of Charlottesville did. Panayotis "Poti" Giannakouros, 98 Emory, stated he attended a frontier luncheon at Eastern Mennonite University (EMU) for their Summer Peacebuilding Institute and presented the DVD of the luncheon to Mayor Jones. 5. Consent Agenda (any item placed on the consent agenda shall be removed and taken up as a separate matter, if so requested by any member of Council, otherwise all items will be voted on with one (1) motion) A motion was made by Council Member Byrd, seconded by Council Member Degner, that the Consent Agenda be approved as presented. The motion carried with a recorded roll call vote taken as follows: Yes: 5- Mayor Jones, Vice-Mayor Baugh, Council Member Byrd, Council Member Degner and Council Member Shearer No: 0 5.a. Minutes These Minutes were approved on the Consent Agenda. 5.b. Consider a supplemental appropriation in the amount of $1,077,179.40 for the initial buy-in payment to the Middle River Regional Jail This Supplemental Appropriation was approved on second reading. 5.c. Consider a supplemental appropriation for the Fire Department in the amount of $66,748.58 This Supplemental Appropriation was approved on second reading. 5.d. Consider a supplemental appropriation for the School Board in the amount of $700,000 This Supplemental Appropriation was approved on second reading. 5.e. Consider a supplemental appropriation for the Public Transportation Department in the amount of $1,447,126 City of Harrisonburg Page 2 Printed on 7/15/2015 City Council Meeting Minutes - Final June 23, 2015 This Supplemental Appropriation was approved on second reading. 5.f. Consider amending and re-enacting Section 7-4-1 of the Harrisonburg City Code increasing water rates This Ordinance was approved on second reading. 6. Public Hearings 6.a. Consider amending the ordinances governing the election of Harrisonburg School Board members City Attorney Brown provided background information regarding this matter beginning in March 2015. City Attorney Brown believes Section 22.1-50 of the Virginia State Code is the reason behind the six member board when the state code was changed in 1996 that provided a referendum for elected school board members and the enabling statute for the number of board members to remain the same. City Attorney Brown reviewed the five options that had been addressed which were the following: do nothing and leave the ordinance governing the election of school board members as they are; maintain the existing two school district system, but eliminate the at-large voting for district representation; move to an at-large election of school board members; move to a process by which there are multiple school election districts, each represented by one school board member; or, move to a combination of at-large and district representation. City Attorney Brown noted the research that he had done regarding this matter and stated he doesn't feel options four and five are realistic options for the time due to the connection of the decennial census. City Attorney Brown stated the first three options are all legal and viable for the city. City Attorney Brown stated he found that the City of Waynesboro has a similar system to ours and option one and referenced Section 17-1-3 and 17-1-2 of the Harrisonburg City Code which follows language from Section 22.1-29 of the Virginia State Code. City Attorney Brown noted that if council wishes to keep the same system, no action is needed. City Attorney Brown stated option two would eliminate the potential of voters from one district electing representatives from another district and can be done now because there would be no district changes. He noted that when the city moved from appointed to elected school board members, the ordinance was submitted and approved by the US Department of Justice under the preclearance laws that were in effect at the time. City Attorney Brown pointed out that if the number of school board members changes under options one or two, something would have to be done now. City Attorney Brown noted the “one person one vote” requirement of the US Constitution and Virginia Constitution and stated the way the districts are currently split the four-two split works. If council is not interested in changing the number of board members, but wants to retain the district representation, council may have to revisit the issue in 2020. City Attorney Brown addressed the following regarding the timing of the changes: he had alerted council in April of Section 24.2-312(a) of the Virginia State Code which notes that any redistricting other than the decennial redistricting has to occur prior to December 31 of the year that the measure is passed. He stated there is a legitimate question due to little code or City of Harrisonburg Page 3 Printed on 7/15/2015 City Council Meeting Minutes - Final June 23, 2015 opinions regarding whether movement to an at-large representation from a district representation constitutes a redistricting. However, after speaking with many others, he feels that if changes are made prior to December 31 of the year it is approved, it can't be challenged. City Attorney Brown stated he had asked the Electoral Board and the Voter Registrar to review the matter and they agreed options one, two and three could be easily administered. The Electoral Board recommended the following: beginning in 2016, the School Board members be elected by the same method as used for City Council elections. This method currently being that candidates run at-large and every voter can vote on all of the at large candidates. The Electoral Board would also encourage the City Council to consider other methods for elections that would encourage more equal neighborhood representation in the future. Vice-Mayor Baugh Richard clarified that the Electoral Board is currently recommending option number three at this time with other methods be considered and reviewed in the future in conjunction with the 2020 census. At 7:35 p.m., Mayor Jones closed the regular session and called the first public hearing to order. A notice appeared in the Daily News-Record on Saturday, June 20, 2015. Lori Reich-Wright, 150 Ott Street, stated over 400 residents signed a petition asking council to repeal the section of the city code that establishes a two districts at-large voting for Harrisonburg School Board elections. Mrs. Reich-Wright stated at that same time the Harrisonburg School Board asked City Council to consider amending the city code to establish an at-large system for the members of the school board. She also noted the recommendation from the Electoral Board and noted items the City Attorney previously discussed. The city needs to make good faith efforts to conduct the special election that will be held this November and feels that the city should not wait until the 2016 calendar year. Mrs. Reich-Wright urged council to amend the city code to establish an at-large election of the Harrisonburg School Board members effective immediately. At 7:38 p.m., Mayor Jones closed the public hearing and the regular session reconvened. The following discussion was held: some agreed that we should go to an at -large election and should follow what council does; we should consider a five or seven member school board; cited Section 22.1-50 of the Virginia State code which notes the boards to be five members, unless it had been a board with more members; would like to have this matter discussed at a School Board Liaison committee; would like to have the entire school board weigh in on whether to reduce, stay or increase the board membership; the US Department of Justice had reviewed our system; the system we have now is legal; whatever is done now will not affect the November election; under this system there has only been two City of Harrisonburg Page 4 Printed on 7/15/2015 City Council Meeting Minutes - Final June 23, 2015 issues, which were unrelated to this matter being discussed; would like the school board to review in this context being presented and make a recommendation; haven't heard any compelling argument to not do what the school board has requested council to do and they didn’t ask us to change the number of members, which can be taken up as a separate matter; are happy to continue communication with School Board members about this request and other requests that they may have; and, we are not currently under a time constraint because any action taken won't be effective until the next election cycle. A motion was made by Council Member Degner, seconded by Vice-Mayor Baugh, to direct the City Attorney to draft for the council's consideration proposed amendments to Sections 17-1-1, 17-1-2 and 17-1-3 of the Harrisonburg City Code to eliminate school election districts to provide for an at-large election of Harrisonburg City Public School Board Members and to keep the number of school board members at six. The motion failed with a recorded roll call vote taken as follows: Yes: 2- Vice-Mayor Baugh and Council Member Degner No: 3- Mayor Jones, Council Member Byrd and Council Member Shearer 7. Regular Items 7.a. Regional Economic Development update Brian Shull, Economic Development Director, introduced Carrie Chenery, Shenandoah Valley Partnership Executive Director. Mr. Shull stated economic development is a team sport to make jobs and investments happen and that the regional partnership is widely considered one of the most collaborated in the state. Mrs. Chenery stated she has been in the position since March 9, 2015 and provided her previous employment. Mrs. Chenery stated the Shenandoah Valley Partnership includes seven counties and five cities. Mrs. Chenery noted that the organization is housed in the Ice House and is in close affiliation with JMU. Mrs. Chenery reviewed the three main missions of the organization, which are the following: bringing new businesses to the Shenandoah Valley, help existing businesses expand and to address workforce. She mentioned that there are three committees that handle these three missions which are the marketing committee, development committee and the education and workforce committee. Mrs. Chenery noted she has met with each local economic development team to see what they have and help her understand the partnership that is needed for each community. The Shenandoah Valley Partnership is currently developing a marketing plan for the next 18 to 24 months. Mrs. Chenery noted new opportunities being seen which are cyber security and bioscience. She also noted the In Demand Jobs Campaign, their annual meeting being held in Staunton July 22, 2015, and made herself available for questions. Council welcomed Mrs. Chenery and noted that we are lucky to have her and this organization within city limits. City of Harrisonburg Page 5 Printed on 7/15/2015 City Council Meeting Minutes - Final June 23, 2015 7.b. Consider adopting alignment for the Mt Clinton Pike Road Improvement Project Jim Baker, Department of Public Works Director, provided the Mt. Clinton Pike Improvement project overview which includes a roundabout at Mt. Clinton Pike and Chicago Avenue, a multi-use path, one-lane in each direction with center turn lanes, extends to Virginia Avenue, continuing to work with property owners with egress and ingress issues, necessary shared entrances to control and providing space for turn movement and innovative stormwater management. Mr. Baker reviewed the design public hearing that was held on May 13, 2015 at Park View Mennonite Church and noted the majority of comments were positive with few concerns for the businesses within the area, which the service station is in favor of the improvements. It was also noted citizens were interested in extending the project to the western portion of the city limits, which will happen during another phase of the project. The city has been working closely with EMU on the project and is still reviewing a mid-block crosswalk near the ball fields. Mr. Baker stated when the multi-use path is built it will be an extension of the North End Greenway. Mr. Baker stated current available funding is through a revenue sharing grant which will allow us to complete the design phase. Mr. Baker noted the cost for the project is $6M with construction not beginning until 2018; however, it is important for the city to actively work on Mt. Clinton Pike due to the interests of the property owners, EMU and the new water tank and pump station. Council Member Shearer asked about the general percentage of cost for concrete with a grassy median. Mr. Baker stated 10 -12 percent is added to the cost to put in concrete and grass medians. Council Member Shearer asked how much of the $1.5M is associated with the roundabout and how much is with the stretch of road from Chicago Avenue to the stop light. Mr. Baker stated two-thirds of the cost is associated with the roundabout. Mr. Baker stated he is optimistic about that price being reduced when working with property owners. Vice-Mayor Baugh clarified that the project isn't being taken to the city limits at this time due to the size of the project. Mr. Baker stated the project would increase anywhere from a million to a million and a half to go all the way to city limits, so a line had to be drawn somewhere. Mr. Baker noted that it is needed, but it would be best to wait to see how things develop in the county and that the project is in the Metropolitan Planning Organization (MPO) Comprehensive Plan. Council Member Shearer asked if by adopting this resolution council adopts the schematic design that is being presented. Mr. Baker stated there won't be any major changes. Council Member Shearer stated that if the city has funding constraints he would like to see allocated funds be used towards bicycle and pedestrian facilities rather than a grassy median. Mr. Baker noted it may be initially cheaper to put asphalt down, but maintenance will cost more and the main thing here is to establish the right of way. Council Member Degner thanked Mr. Baker for the outreach and the continued City of Harrisonburg Page 6 Printed on 7/15/2015 City Council Meeting Minutes - Final June 23, 2015 dialogue with surrounding property owners. Mayor Jones thanked Mr. Baker and his staff for their communication and help during his time on council. A motion was made by Council Member Shearer, seconded by Vice-Mayor Baugh, to adopt the alignment and resolution as presented. The motion carried with a recorded roll call vote taken as follows: Yes: 5- Mayor Jones, Vice-Mayor Baugh, Council Member Byrd, Council Member Degner and Council Member Shearer No: 0 7.c. Consider a request of the removal of delinquent taxes from current collections accounts Mayor Jones asked if there were any objections combining items 7.c. and 7.d. Seeing none the meeting continued. City Manager Hodgen noted that the Virginia State Treasurer's Association is being held in the city and that the treasurer and his staff were currently participating in events with that organization. City Manager Hodgen stated council received a memorandum earlier from the treasurer and that this matter is essentially a formality to write off accounts but doesn’t stop collection measures. A motion was made by Council Member Byrd, seconded by Council Member Degner, to remove the delinquent taxes from current collections accounts and to advertise the delinquent Real Estate taxes for the years 2012/2013 and 2013/2014. The motion carried with a recorded roll call vote taken as follows: Yes: 5- Mayor Jones, Vice-Mayor Baugh, Council Member Byrd, Council Member Degner and Council Member Shearer No: 0 7.d. Consider a request to advertise delinquent Real Estate taxes for the years 2012-2013 & 2013-2014 This matter was discussed and voted on with the previous agenda item. A motion was made by Council Member Byrd, seconded by Council Member Degner, to remove the delinquent taxes from current collections accounts and also to advertise the delinquent Real Estate taxes for the years 2012/2013 and 2013/2014. The motion carried with a recorded roll call vote taken as follows: Yes: 5- Mayor Jones, Vice-Mayor Baugh, Council Member Byrd, Council Member Degner and Council Member Shearer No: 0 8. Special Event Application Requests 8.a. Consider Valley Fourth 2015 for a special event request Katie Yount, Harrisonburg Downtown Renaissance Events Director, stated Valley City of Harrisonburg Page 7 Printed on 7/15/2015 City Council Meeting Minutes - Final June 23, 2015 Fourth 2015 activities will take place all day Saturday, July 4 in downtown Harrisonburg. Ms. Yount stated all departments have approved the request with the pending approval from the Purchasing Department until all insurance documents are received. She stated downtown business owners are excited about the crowds that will be downtown during this event. Ms. Yount noted that volunteers are still needed and provided the website, downtownharrisonburg.org/valley-fourth, to sign-up or to find out more. Ms. Yount stated the theme this year is “Get Outdoors and Get Moving”. It was noted some of council would be walking instead of riding the fire truck through the parade. A motion was made by Council Member Degner, seconded by Council Member Shearer, that this Special Event Application be approved pending the receipt of the remaining insurance documents. The motion carried with a recorded roll call vote taken as follows: Yes: 5- Mayor Jones, Vice-Mayor Baugh, Council Member Byrd, Council Member Degner and Council Member Shearer No: 0 9. New Special Event Application Requests 9.a. Consider the Shenandoah Valley Pride Festival for a special event request Ms. Yount stated the Shenandoah Valley Pride Festival will be held Saturday, July 25th from 2:00 p.m. through 8:00 p.m. on Court Square. Ms. Yount stated this is a new event that has been requested to move downtown so staff notes are attached and event organizers are present to answer any questions. Council Member Shearer asked about the change in numbers from the original application. Rick Nagel, event organizer, stated the group is anticipating anywhere from a few hundred to a few thousand people, but not all at once. It was noted that the event is physically going to take place on the yard surrounding the Court House, which was approved by Rockingham County, but the city is approving the closure of the surrounding road for safety issues. City Manager Hodgen stated he had asked Ms. Yount for clarification due to the increased numbers and in sight of caution city departments suggested to close the streets. A motion was made by Council Member Degner, seconded by Vice-Mayor Baugh, that this Special Event Application be approved. The motion carried with a recorded roll call vote taken as follows: Yes: 5- Mayor Jones, Vice-Mayor Baugh, Council Member Byrd, Council Member Degner and Council Member Shearer No: 0 10. Reallocations 10.a. Consider a reallocation and transfer of funds to the Sanitation Enterprise Fund in City of Harrisonburg Page 8 Printed on 7/15/2015 City Council Meeting Minutes - Final June 23, 2015 the total amount of $2,914,113.50 City Manager Hodgen stated these funds were set aside for the city's share of landfill closure costs pursuant to the Rockingham County Landfill Agreement. City Manager Hodgen noted that it had been previously in the Sanitation Fund prior to moving it to the General Fund. He stated the smaller amount is for liability associated with the closures costs related to Ramblewood Landfill and stated his understanding is that this is a onetime activity because we aren't adding more trash to either location. City Manager Hodgen stated any trash that is being taken to the county landfill by residents is being done as customers, not by contract. He stated DEQ regulations require us to set aside closure funds, he doesn't anticipate having to add additional funds to the amounts provided and moving forward we have no responsibility for new disposal areas at the Rockingham County Landfill. A motion was made by Council Member Byrd, seconded by Council Member Shearer, that this Reallocation be approved. The motion carried with a recorded roll call vote taken as follows: Yes: 5- Mayor Jones, Vice-Mayor Baugh, Council Member Byrd, Council Member Degner and Council Member Shearer No: 0 10.b. Consider a reallocation for the Economic Development Department in the amount of $50,000 Mr. Shull stated these funds are from several existing program funds pulled together to recapitalize the Business Loan Program. Mr. Shull stated this has been a great program that has allowed the city to award twelve different loans, totaling $226,500 to businesses over the last three years. Mr. Shull noted that he wants to keep this program going and wants funds available when applications are submitted. Council Member Byrd asked who approves the loans. Mr. Shull stated a loan review committee reviews the applications, which consists of the following five people: Aaron Ludwig, Joyce Krech, Greg Godsey, Ande Banks and himself. Council Member Byrd stated he would like to see the loans be less than four years as stated in the procedures. Mr. Shull stated the average loan is three years with a 4.5 percent interest rate. Mr. Shull reviewed some of the recipients: Larkin Arts, New Leaf Pastry Kitchen, Rocktown Realty, Pale Fire Brewing, Branch's Soft Serve Ice Cream, Golden Pony, Pure Eats Harrisonburg and Meals for Home. A motion was made by Council Member Shearer, seconded by Council Member Degner, that this Reallocation be approved. The motion carried with a recorded roll call vote taken as follows: Yes: 5- Mayor Jones, Vice-Mayor Baugh, Council Member Byrd, Council Member Degner and Council Member Shearer No: 0 City of Harrisonburg Page 9 Printed on 7/15/2015 City Council Meeting Minutes - Final June 23, 2015 10.c. Consider a reallocation of budgeted funds for the School Board in the amount of $313,657 City Manager Hodgen stated these are year-end transfers with no additional city funds being requested. City Manager Hodgen stated the $300,000 is being transferred to cover the following: increased health insurance and legal fees, replacement of the HVAC at Thomas Harrison Middle School, a phone system at Stone Spring Elementary School and to cover gross expenses for E-Rate. The $13,657 is to cover technology expenses related to food advice operations. A motion was made by Council Member Degner, seconded by Vice-Mayor Baugh, that this Reallocation be approved. The motion carried with a recorded roll call vote taken as follows: Yes: 5- Mayor Jones, Vice-Mayor Baugh, Council Member Byrd, Council Member Degner and Council Member Shearer No: 0 11. Other Matters Mayor Jones stated he echoed Council Member Shearer's prayer and extended his condolences to the families who lost loved ones in Charleston. Mayor Jones stated there was a Juneteenth event that took place last week which celebrated the proclamation of the abolition reaching all of those that were enslaved. Mayor Jones invited citizens to put June 19 on their calendars to commemorate the announcement of the abolition of slavery. Mayor Jones noted that he won his heat in the Soap Box Derby event. He also stated he was able to provide a few remarks at the African American Festival that was well attended. Mayor Jones noted a great dialogue was held between the NAACP and members of the Harrisonburg Police Department and the Commonwealth's Attorney office. Mayor Jones noted it was great to see all of the new businesses opening up in the city. Council Member Shearer stated the city was approved to receive funds from the Transportation Alternatives Program (TAP) Grant from the State of Virginia for the city's Downtown Streetscape Project phase III, which VDOT will contribute 80 percent of the funds, while the city will fund the remaining 20 percent. The phase III project will continue to the Catholic Church on Wolfe Street. Council Member Shearer stated the county also was approved to receive funds from the TAP Grant for bicycle and buggy paths to extend from here out to Dayton. Vice-Mayor Baugh asked if City Manager Hodgen had heard anything about setting up a city/county liaison meeting regarding the animal shelter issues. City City of Harrisonburg Page 10 Printed on 7/15/2015 City Council Meeting Minutes - Final June 23, 2015 Manager Hodgen stated yes a meeting needs to be held, but he hasn't heard back about possible dates. Vice-Mayor Baugh also noted that dates are being looked at for a JMU liaison meeting. Vice-Mayor Baugh provided information regarding upcoming Planning Commission items. 11.a. Discussion regarding the Community Criminal Justice Board Council Member Degner noted there isn’t a meeting scheduled for the Community Criminal Justice Board (CCJB). Council Member Degner stated after speaking to the chair of the board, the sentiment is a meeting is not currently needed. Council questioned why wouldn’t the CCJB need to meet and the following discussion took place: there is a need for the board to meet; a list could be provided to the group of items that need to be discussed; there have been several questions from the public regarding bond issues, incarceration issues and more; during a previous meeting a motion was made to have CCJB meetings have public comment; an open public session would be useful; feel as though the board is trying to avoid public input; an open session could be held about the Middle River Jail (MRRJ) agreement; the CCJB is very useful to the community and could provide continued dialogue with the community about what we should do next and feels that the organization exists to have these conversations; if they don ’t understand what to do, we could put out an RFP to get a firm here to provide guidance; the group needs to meet and if it takes a study to convince them, that needs to happen; the board doesn’t have a history of meeting; we aren’t the first community to be in this situation; the system has worked in other communities; all citizens are aware of this issue even if they aren’t engaged; the group could just meet to allow public comment; individuals appointed to the board should know which direction they need to go because it is a part of their job; and, there is a strong urge for the board to meet. City Manager Hodgen suggested Vice-Mayor Baugh submit a list and put in a formal request to the entire board to have a meeting as soon as possible along with possible agenda items. Vice-Mayor Baugh stated it wouldn't be anything new besides previous public comments heard, concerns about the new jail and the MRRJ agreement. Council Member Degner noted the Community Corrections Plan from the Moseley Architects report could be an agenda item and noted the board should be more engaged and should review the plan. If necessary, Mayor Jones offered to establish agendas for upcoming meetings. It was stated support needs to be given to the justice system and the individuals on the board to make things happen both in the city and county. Mayor Jones feels that without this board meeting we can’t move forward due to how we are set up. Vice-Mayor Baugh noted there are things being done and this board should be the one communicating the information to the citizens. Council Member Shearer would like for the board to provide a narrative for what is currently going on. Mayor Jones City of Harrisonburg Page 11 Printed on 7/15/2015 City Council Meeting Minutes - Final June 23, 2015 noted one of the items both the city and county approved in their budget was a day reporting program and the board should be providing updates regarding that program. It was also noted that there were other alternatives listed in the MRRJ agreement. A motion was made by Council Member Degner, seconded by Vice-Mayor Baugh that the Community Criminal Justice Board meet to review the recommendations in the Community Corrections Plan and that City Manager Hodgen formally communicate this information to the board. The motion carried with a recorded roll call vote taken as follows: Yes: 5- Mayor Jones, Vice-Mayor Baugh, Council Member Byrd, Council Member Degner and Council Member Shearer No: 0 11.b. Consider request from the Central Shenandoah Criminal Justice Training Academy for the City of Harrisonburg to become the fiscal agent City Manager Hodgen stated the board is requesting the City of Harrisonburg to become the fiscal agenda for the Central Shenandoah Criminal Justice Training Academy. City Manager Hodgen stated currently the City of Waynesboro has been serving as the fiscal agent. City Manager Hodgen presented the information to council to review and stated the city's finance department is also reviewing the information. He stated their justification to the city being the fiscal agent is our size and location. City Manager Hodgen stated he hadn't spoken to the city manager of Waynesboro and prior to this item being brought back before council, a staff recommendation would be provided. 11. Other Matters Continued City Manager Hodgen announced the city received approval for all four revenue sharing grant applications. He reported Reservoir Street was approved for another $1.5M and the Pleasant Valley Road Bridge was approved for $752,000 with both requiring matching funds from the city through the bond issue that is planned for after the first of the year. City Manager Hodgen mentioned that he would keep council up-to-date regarding the Reservoir Street project. City Manager Hodgen stated one grant received was on JMU's behalf to extend their portion of Bluestone Trail and the city will be administering the project with an administrative fee. The fourth approval was for a matching grant for the paving program totaling $ 950,000. It was mentioned that paving was a topic on the past radio show. 12. Boards and Commissions 12.a. Tree Advisory Board A motion was made by Council Member Byrd, seconded by Council Member Degner, to re-appoint Roberta Fernandez, 95 Campbell Street, to the Tree Advisory Board to expire January 27, 2018. The motion carried with a recorded roll call vote taken as follows: City of Harrisonburg Page 12 Printed on 7/15/2015 City Council Meeting Minutes - Final June 23, 2015 Yes: 5- Mayor Jones, Vice-Mayor Baugh, Council Member Byrd, Council Member Degner and Council Member Shearer No: 0 12.b. Social Services Advisory Board A motion was made by Council Member Shearer, seconded by Vice-Mayor Baugh, to re-appoint David Smith, 942 Northfield Court, to the Social Services Advisory Board to expire June 30, 2019. The motion carried with a recorded roll call vote taken as follows: Yes: 5- Mayor Jones, Vice-Mayor Baugh, Council Member Byrd, Council Member Degner and Council Member Shearer No: 0 13. Adjournment At 9:01 p.m., there being no further business and on motion adopted, the meeting was adjourned. _________________________ _________________________ CITY CLERK MAYOR City of Harrisonburg Page 13 Printed on 7/15/2015