Common Council

COMMON COUNCIL CITY OF HARTFORD CITY, INDIANA NOVEMBER 3, 2025 MEETING MINUTES CALL TO ORDER & WELCOME: Mayor Dan Eckstein called to order a meeting of the Common Council of the City of Hartford City at 6:00pm, November 3, 2025. ROLL CALL: Members of the council present were Ron Dudelston, Michael Wolfe, Tracey Witt, Bill Aspy, and Tony Scaggs. Mayor Eckstein, Attorney Aubrey Crist, and Clerk-Treasurer Dana Whatley were also present. APPROVAL OF AGENDA: Mr. Scaggs made a motion to approve the agenda as submitted. Mr. Dudelston seconded the motion. A roll call vote was taken. Michael Wolfe – AYE, Tracey Witt – AYE, Bill Aspy – AYE, Ron Dudelston – AYE and Tony Scaggs - AYE. The vote to approve was 5-0. APPROVAL OF MEETING MINUTES FOR OCTOBER 6, 2025: Mr. Scaggs made a motion to approve the meeting minutes from October 6, 2025 as submitted. Mr. Dudelston seconded the motion. A roll call vote was taken. Michael Wolfe – AYE, Tracey Witt – AYE, Ron Dudelston – AYE, Bill Aspy – Abstained from voting because he was absent from this meeting. The vote to approve was 4-0. OLD BUSINESS: A.) PIT STOP – ALLEY VACATE – HIGHWAY 3 NORTH PROJECT: Mayor Eckstein stated that we are waiting on the survey to come back before Attorney Crist can prepare the paperwork for the alley vacate. Mr. Dudelston made a motion to table this topic until the December 1st council meeting. Mr. Scaggs seconded the motion. A roll call vote was taken. Michael Wolfe – AYE, Tracey Witt – AYE, Ron Dudelston – AYE, Bill Aspy – AYE, Tony Scaggs – AYE. The vote to approve was 5-0. B.) SANITATION ORDINANCE AMENDMENT DISCUSSION: Clerk-Treasurer Whatley mentioned that the Muncie Mission – Attic Window has requested trash pick-up, but we do not currently have an ordinance with a business rate for sanitation. It was discussed to table this topic until the December meeting. No action was taken. NEW BUSINESS: A.) AEP – RIGHT-OF-WAY PROJECT: Mr. Dudelston made a motion to approve this project. Mr. Scaggs seconded the motion. A roll call vote was taken. Michael Wolfe – AYE, Tracey Witt – AYE, Ron Dudelston – AYE, Bill Aspy – AYE, Tony Scaggs – AYE. The vote to approve was 5- 0. MAYOR’S REPORT: A.) Mayor Eckstein stated that OBI’s grand opening will be tomorrow, Tuesday, November 4, 2025.  B.) Mayor Eckstein stated that INDOT is doing some preliminary work on Highway 3 north. COMMUNITY DEVELOPMENT UPDATE: A.) PEOPLE’S MARKETPLACE: Ms. Cheri Brown stated that the Redevelopment Commission will be meeting tomorrow, Tuesday, November 4th to finalize details in the vendor contracts. There will also be a vendor’s meeting to communicate vendor information, timelines, and recruitment of volunteers to lead with the woodworking needed to build the booths. B.) COMMUNITY FOOD PANTRY: Ms. Brown gave an update on the food pantry. She stated that over 400 people have been served by the pantry. The Zion Lutheran Church are managing monetary donations. COUNCIL COMMENT: A.) MR. MICHAEL WOLFE – Mr. Wolfe thanked the Street Department for their leaf collection before Halloween. PUBLIC COMMENT: A.) MS. JUDY SODDERS – Ms. Sodders asked how many wells does Hartford City have? It was clarified that the city has five (5) wells. She also asked if the Wind and Solar companies are being billed and are paying for the water they are drawing from the hydrant? It was explained that they turn in the amount of water they draw daily and then Deputy Clerk-Treasurer, Morgan Massey issues an invoice monthly. ADJOURNMENT: With there being no further business, Mr. Scaggs made a motion to adjourn the meeting. The meeting was adjourned at 6:17pm. FOLDER 2/REC 49