City Council

Hayward City Hall CITY OF HAYWARD 777 B Street Hayward, CA 94541 www.Hayward-CA.gov Agenda City Council Tuesday, February 22, 2022 7:00 PM Virtual: Zoom Platform CITY COUNCIL MEETING COVID-19 Notice: Consistent with Assembly Bill 361/Government Code section 54953(e), the City Council meeting includes teleconference participation by all members. How to observe the Meeting: 1. Comcast TV Channel 15 2. Live stream https://hayward.legistar.com/Calendar.aspx 3. YouTube Live stream: https://www.youtube.com/user/cityofhayward How to submit written Public Comment: 1. Use eComment on the City's Meeting & Agenda Center webpage at: https://hayward.legistar.com/Calendar.aspx. eComments are directly sent to the iLegislate application used by City Council and City staff. Comments received before 3:00 p.m. the day of the meeting will be exported into a report, distributed to the City Council and staff, and published on the City's Meeting & Agenda Center under Documents Received After Published Agenda. 2. Send an email to List-Mayor-Council@hayward-ca.gov by 3:00 p.m. the day of the meeting. Please identify the Agenda Item Number in the subject line of your email. Emails will be compiled into one file, distributed to the City Council and staff, and published on the City's Meeting & Agenda Center under Documents Received After Published Agenda. Documents received after 3:00 p.m. through the adjournment of the meeting will be included as part of the meeting record and published the following day. How to provide live Public Comment during the City Council Meeting: Click link below to join the meeting: https://hayward.zoom.us/j/84882724188?pwd=ZkhObFQzc1U4amlOK3FkeDgyWUFuUT09 Meeting ID: 848 8272 4188 Passcode: CC2/22@7pm or Dial: +1 669 900 6833 or +1 253 215 8782 or 833 548 0276 (Toll Free) Meeting ID: 848 8272 4188 Password: 7228286738 A Guide to attend virtual meetings is provided at this link: https://bit.ly/3jmaUxa CITY OF HAYWARD Page 1 Tuesday, February 22, 2022 City Council Agenda February 22, 2022 CALL TO ORDER: Mayor Halliday Pledge of Allegiance: Council Member Andrews ROLL CALL CLOSED SESSION ANNOUNCEMENT PUBLIC COMMENTS The Public Comment section provides an opportunity to address the City Council on items not listed on the agenda or Information Items. The Council welcomes comments and requests that speakers present their remarks in a respectful manner, within established time limits, and focus on issues which directly affect the City or are within the jurisdiction of the City. As the Council is prohibited by State law from discussing items not listed on the agenda, items will be taken under consideration and may be referred to staff. CITY MANAGER’S COMMENTS An oral report from the City Manager on upcoming activities, events, or other items of general interest to Council and the Public. ACTION ITEMS The Council will permit comment as each item is called for the Consent Calendar, Public Hearings, and Legislative Business. In the case of the Consent Calendar, a specific item will need to be pulled by a Council Member in order for the Council to discuss the item or to permit public comment on the item. Please notify the City Clerk any time before the Consent Calendar is voted on by Council if you wish to speak on a Consent Item. CONSENT 1. MIN 22-023 Approve the City Council Minutes of the Special City Council Meeting on January 29, 2022 Attachments: Attachment I Draft Minutes of 1/29/2022 2. MIN 22-022 Approve the City Council Minutes of the Special Joint City Council and Planning Commission Meeting on February 1, 2022 Attachments: Attachment I Draft Minutes of 2/1/2022 CITY OF HAYWARD Page 2 Tuesday, February 22, 2022 City Council Agenda February 22, 2022 3. CONS 22-110 Adopt a Resolution Accepting the Resignation of Ms. Tatiana Backlund from the Community Services Commission, Effective Immediately Attachments: Attachment I Staff Report Attachment II Resolution Attachment III Resignation Letter 4. CONS 22-100 Adopt a Resolution Approving Plans and Specifications and Calling for Bids for the FY22 Pavement Improvement Project, Project No. 05239 Attachments: Attachment I Staff Report Attachment II Resolution Attachment III Location Map Attachment IV List of Streets 5. CONS 22-102 Adopt a Resolution Authorizing the City Manager to Negotiate and Execute an Agreement with Newton Construction & Management for the Tenant Improvements and Workspace Reconfiguration for Fire Administration in an Amount Not-to-Exceed $311,762 and Making Associated Findings Authorizing Procurement of the Work through a Cooperatively Purchased Contract Attachments: Attachment I Staff Report Attachment II Resolution Attachment III Project Contract 6. CONS 22-104 Adopt a Resolution Authorizing the City Manager to Accept and Appropriate Funds for the California Water and Wastewater Arrearage Payment Program for Drinking Water Arrearages in an Amount Not-to-Exceed $1,853,487 Attachments: Attachment I Staff Report Attachment II Resolution CITY OF HAYWARD Page 3 Tuesday, February 22, 2022 City Council Agenda February 22, 2022 7. CONS 22-117 Adopt a Resolution Authorizing the City Manager to Negotiate and Execute a Professional Services Agreement with Dewberry Architects, Inc., for Design of the Hayward Police Department Locker Room Project, Project No. 07420, in an Amount Not-to-Exceed $416,000 Attachments: Attachment I Staff Report Attachment II Resolution Attachment III Schematic Plan PUBLIC HEARING 8. LB 22-007 FY 2022 Mid-Year Budget: Adopt a Resolution Approving the FY 2022 Mid-Year Budget Update and Receiving the General Fund Long Range Financial Model Update (Report from Director of Finance Claussen) Attachments: Attachment I Staff Report Attachment II Resolution FY 2022 Operating Budget Attachment IIA Exhibits A & B Attachment III Resolution FY 2022 CIP Budget Attachment IIIA Exhibits A & B Attachment IV FY 2022 Mid-Year Budget Adjustments Attachment V General Fund Financial Model Update Attachment VI Measure C 20-Year Financial Forecast Update COUNCIL REPORTS AND ANNOUNCEMENTS Council Members can provide oral reports on attendance at intergovernmental agency meetings, conferences, seminars, or other Council events to comply with AB 1234 requirements (reimbursable expenses for official activities). COUNCIL REFERRALS Council Members may bring forward a Council Referral Memorandum (Memo) on any topic to be considered by the entire Council. The intent of this Council Referrals section of the agenda is to provide an orderly means through which an individual Council Member can raise an issue for discussion and possible direction by the Council to the appropriate Council Appointed Officers for action by the applicable City staff. ADJOURNMENT NEXT MEETING, March 1, 2022, 7:00 PM CITY OF HAYWARD Page 4 Tuesday, February 22, 2022 City Council Agenda February 22, 2022 PUBLIC COMMENT RULES Any members of the public desiring to address the Council shall limit their remarks to three (3) minutes unless less or further time has been granted by the Presiding Officer or in accordance with the section under Public Hearings. The Presiding Officer has the discretion to shorten or lengthen the maximum time members may speak. Speakers will be asked for their name before speaking and are expected to honor the allotted time. Speaker Cards are available from the City Clerk at the meeting. PLEASE TAKE NOTICE That if you file a lawsuit challenging any final decision on any public hearing or legislative business item listed in this agenda, the issues in the lawsuit may be limited to the issues that were raised at the City's public hearing or presented in writing to the City Clerk at or before the public hearing. PLEASE TAKE FURTHER NOTICE That the City Council adopted Resolution No. 87-181 C.S., which imposes the 90-day deadline set forth in Code of Civil Procedure section 1094.6 for filing of any lawsuit challenging final action on an agenda item which is subject to Code of Civil Procedure section 1094.5. ***Materials related to an item on the agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office, City Hall, 777 B Street, 4th Floor, Hayward, during normal business hours. An online version of this agenda and staff reports are available on the City’s website. Written comments submitted to the Council in connection with agenda items will be posted on the City’s website. All Council Meetings are broadcast simultaneously on the City website, Cable Channel 15 - KHRT, and YouTube. *** Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans with Disabilities Act of 1990. Interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Clerk at (510) 583-4400 or cityclerk@hayward-ca.gov. Assistance will be provided to those requiring language assistance. To ensure that interpreters are available at the meeting, interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Clerk at (510) 583-4400. CITY OF HAYWARD Page 5 Tuesday, February 22, 2022