Community Services Commission

Hayward City Hall CITY OF HAYWARD 777 B Street Hayward, CA 94541 www.Hayward-CA.gov Official Meeting Minutes Community Services Commission Wednesday, June 19, 2019 7:00 PM Conference Room 2A CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL PUBLIC COMMENTS: The Public Comment section provides an opportunity to address the Oversight Board on items not listed on the agenda. The Board welcomes your comments and requests that speakers present their remarks in a respectful manner, within established time limits, and focus on issues which directly affect the Board or are within the jurisdiction of the Board as the Board is prohibited by State law from discussing items not listed on the agenda, your item will be taken under consideration and may be referred to staff. MINUTES 1. Minutes of the May 15, 2019, Community Services Commission meeting. That the Community Services Commission review and approve the minutes of the May 15, 2019, meeting. DISCUSSION 2. Update on the Hayward Housing Navigation Center and the Proposed Policy Approach for Prioritizing Future Residents of the Center That the Commission reviews and comments on this report and the proposed approach for prioritizing the residents for the Hayward Housing Navigation Center...End SUMMARY On January 22, 2019, the City Council approved implementing and funding the Hayward Housing Navigation Center (Center) to provide integrated and targeted outreach, short-term housing, as well as case management and housing placement services to homeless individuals in Hayward. Since that approval, Bay Area Community Services (BACS), a Bay Area nonprofit highly qualified in operating comparable centers, was selected as the operator for the Center, and significant progress has been made on site development. The target date for opening the Center is Fall 2019. Staff is continuing to secure outside funding sources, through finalizing the contract with Alameda County for the State awarded one-time Homeless Emergency Aid Program (HEAP) funding, and through pursuing successfully being awarded a grant applications, such as Proposition 47 grantfunding. Additionally, progress has been made on site development: the site has been cleared; sidewalks have been installed along all street-facing sides of the property; and inside paving and utility connections will be complete by July 2019. Lastly, staff continues to undertake community engagement work on implementation of the Center, including CITY OF HAYWARD Page 1 Wednesday, June 19, 2019 A copy of the official minutes is available by contacting the Office of the City Clerk. Community Services Commission Official Meeting Minutes June 19, 2019 at the Community Services Commission meeting on February 20, 2019, and a community meeting in the industrial area on April 24, 2019. In anticipation of opening the Center this fall, it is important to determine which homeless individuals in Hayward will be targeted for the initial and ongoing available 45 beds at the Center. Staff recommends prioritizing placement by conducting outreach and placement in the Center to homeless residents of Hayward in areas that are highly impacted by homelessness, measured through data collected from Access Hayward and the experiential knowledge of Hayward Police Department and Maintenance Services staff. Using these data sources, staff have identified several geographic regions in Hayward that are highly impacted by homelessness that BACS should focus outreach in. Staff presented this approach to the Housing and Homelessness Task Force on June 6, 2019. Feedback from the members of the Task Force is included in this report. ATTACHMENTS Attachment I Staff Report Attachment II Site Development Photos Attachment III Hayward Navigation Center Conceptual Plan Attachment IV Map of Highly Impacted Areas 3. Community Development Block Grant Timeliness Update That the Community Services Commission reviews recent projects completed to meet timeliness...End SUMMARY The CDBG program annually provides formula entitlement grants to states and local governments with populations greater than 50,000. Annually on May 2, HUD conducts a point-in-time measure to assess an entitlement community’s timely use of CDBG funds. To meet this “timeliness ratio,” communities must have no more than 1.49 times their current program year entitlement in fund reserves. In December 2018, staff sought guidance from Council and approval of a contingency plan to re-allocate up to $1.75M in available CDBG funds to eligible projects. After successfully spending down the City’s CDBG fund balance, the City’s current timeliness ratio is 1.27, and by the end of the Fiscal Year will be below 1.0. In total across FY 2019, the City of Hayward spent $4.6M in CDBG funds to create and maintain affordable housing, prevent homelessness, provide services for low-income individuals and families, improve public facilities, and create economic development opportunities for all. ATTACHMENTS Attachment I Staff Report 4. 2019 / 2020 Agenda Planning Calendar That the Community Services Commission reviews and adopts the 2019/2020 Agenda Planning Calendar and provides comments. COUNCILMEMBER / COMMISSIONER / STAFF ANNOUNCEMENTS ADJOURNMENT NEXT MEETING – September 18, 2019 Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans Disabilities Act of 1990. Interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Manager at (510) 583-4300 or TDD (510) 247-3340. CITY OF HAYWARD Page 2 Wednesday, June 19, 2019 A copy of the official minutes is available by contacting the Office of the City Clerk. Community Services Commission Official Meeting Minutes June 19, 2019 CITY OF HAYWARD Page 3 Wednesday, June 19, 2019 A copy of the official minutes is available by contacting the Office of the City Clerk.