Community Services Commission

Hayward City Hall CITY OF HAYWARD 777 B Street Hayward, CA 94541 www.Hayward-CA.gov Official Meeting Minutes Community Services Commission Wednesday, September 18, 2019 7:00 PM Conference Room 2A CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL PUBLIC COMMENTS: The Public Comment section provides an opportunity to address the Oversight Board on items not listed on the agenda. The Board welcomes your comments and requests that speakers present their remarks in a respectful manner, within established time limits, and focus on issues which directly affect the Board or are within the jurisdiction of the Board as the Board is prohibited by State law from discussing items not listed on the agenda, your item will be taken under consideration and may be referred to staff. 1. Minutes of the June 19, 2019, Community Services Commission meeting. That the Community Services Commission review and approve the minutes of the June 19, 2019, meeting. DISCUSSION: 2. Review of Adopt Proposed Changes to the Community Agency Funding Process: Based on Recommendations from the Community Agency Funding Review Committee That the Community Services Commission adopt the recommended changes to the Community Agency Funding Process. ..End SUMMARY The City Council, Community Services Commission (Commission), and community agencies have all expressed a desire for the Community Agency Funding Process to be transparent around funding decision making, to see clearly articulated shared goals for the funding, and to utilize data for funding decision making and performance management. In May 2019, the Commission formed a subgroup, the Community Agency Funding Review Committee (Committee), to review the current funding process, identify best practices, and provide recommendations to make the funding process more efficient and effective. Comprised of five members of the Community Services Commission, the Committee convened on four occasions in June and July of 2019. Across these meetings, members of the Committee conducted a comprehensive review and assessment of the current funding process and recommended several administrative changes to the application for funding. These changes include requiring demographic data, identifying service type based on prevention or responsive, removing the certain audit requirement for social service applicants, providing an opportunity for agencies to discuss any challenges from the past year that may have affected their performance, as well as formatting changes. ATTACHMENTS CITY OF HAYWARD Page 1 Wednesday, September 18, 2019 A copy of the official minutes is available by contacting the Office of the City Clerk. Community Services Commission Official Meeting Minutes September 18, 2019 Attachment I Staff Report Attachment II Community Agency Funding Review Attachment III Funding Breakdown Attachment IV Application for Funding 3. Review of the 2019 Point-in-Time Count and Survey of Homeless Persons in Alameda County and Hayward That the Community Services Commission reviews and comments on this report...End SUMMARY The data contained in the 2019 Point-in-Time Count (PIT) is an essential tool to understanding the scope, trends, and causes of homelessness in our community and throughout the region. The data is the result of a coordinated regional effort that includes every jurisdiction in Alameda County. This report summarizes the findings of the 2019 Point-in-Time Count and Survey of homeless persons in Alameda County and Hayward that was conducted and led by EveryOne Home in January 2019. ATTACHMENTS Attachment II 2019 Alameda County PIT Count Attachment III 2019 Hayward PIT Count - Discussion: Depot Road Support Letter - 30-Day Public Notice for Consolidated Annual Performance and Evaluation . Report (CAPER) - 30-day Public Notice of Funding Availability- September 27, 2019 4. 2019 / 2020 Agenda Planning Calendar That the Community Services Commission reviews the 2019/2020 Agenda Planning Calendar and provides comments. COMMISSIONER / STAFF ANNOUNCEMENTS ADJOURNMENT NEXT MEETING – To be announced Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans Disabilities Act of 1990. Interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Manager at (510) 583-4300 or TDD (510) 247-3340. CITY OF HAYWARD Page 2 Wednesday, September 18, 2019 A copy of the official minutes is available by contacting the Office of the City Clerk.