Community Services Commission

Hayward City Hall CITY OF HAYWARD 777 B Street Hayward, CA 94541 www.Hayward-CA.gov Official Meeting Minutes Community Services Commission Wednesday, June 16, 2021 7:00 PM Remote Participation This meeting is being conducted utilizing teleconferencing and electronic means consistent with State of California Executive Order No. 29-20 dated March 17, 2020, and Alameda County Health Office Order No. 20-04 dated April 29, 2020, regarding the COVID-19 pandemic. Zoom Webinar Access Information: https://hayward.zoom.us/j/94642907626?pwd=SW1yc3c0aVBLMWNRY2tlY2UxWndvUT09 Webinar ID: 946 4290 7626 Passcode: 4LHq!JUN Or One tap mobile: US: +16699006833, 94642907626#, *86923307# or +12532158782, 94642907626#, *86923307# Or Telephone: Dial (for higher quality, dial a number based on your current location): US: +1 669 900 6833 or +1 253 215 8782 or +1 346 248 7799 or +1 929 205 6099 or +1 301 715 8592 or +1 312 626 6799 Webinar ID: 946 4290 7626 Passcode: 86923307 How to submit written Public Comment: Send an email to Jessica.Lobedan@hayward-ca.gov by 4:00 p.m. the day of the meeting. Please identify the Agenda Item Number in the subject line of your email. Emails will be compiled into one file, distributed to the Community Services Commission and City staff and published on the City's Meeting & Agenda Center under Documents Received After Published Agenda. https://hayward.legistar.com/Calendar.aspx When submitting written comments, indicate in the email if you want your comment read into the record. Request will be allowed provided the reading will not exceed three (3) minutes consistent with the time limit for speakers at Community Services Commission meetings. Email comments will become part of the record of the Community Services Commission meeting. CALL TO ORDER PLEDGE OF ALLEGIANCE CITY OF HAYWARD Page 1 Wednesday, June 16, 2021 A copy of the official minutes is available by contacting the Office of the City Clerk. Community Services Commission Official Meeting Minutes June 16, 2021 ROLL CALL PUBLIC COMMENTS: The PUBLIC COMMENTS section provides an opportunity to address the Community Services Commission. The Commission welcomes your comments and requests that speakers present their remarks in a respectful manner, within established time limits and focus on issues which directly affect the City or are within the jurisdiction of the City. As the Commission is prohibited by State law from discussing items not listed on the agenda, your item may be taken under consideration and may be referred to staff for further action. Approval: Summary Notes of the May 19, 2021, Meeting MINUTES 1. Minutes of the May 19, 2021, Community Services Commission meeting That the Community Services Commission review and approve the minutes of the May 19, 2021, meeting. DISCUSSION 2. Update on Policy Innovation Workshop and Community Public Safety Work That the Community Services Commission accepts this presentation on an update on the Policy Innovation WorkSshop and Community Public Safety Work. ..End SUMMARY On May 18, 2021, staff presented to the Hayward City Council an update on the Community Public Safety Workshops. During this meeting, the Council adopted resolution authorizing funding for the public Safety Workshop Projects recommended for immediate implementation. This staff report was shared via email with the Community Services Commission on May 17, 2021. A copy of the complete report can be found online. A copy of the presentation can be found in Attachment I. In response to community concerns around policing and public safety following the murder of George Floyd by an officer of the Minneapolis Police Department, Council directed staff to conduct community engagement efforts, including community conversations and a community survey about public safety and policing in Hayward. After receiving the results of the community engagement work, Council directed staff to convene a Public Safety Policy Innovation Workshop inclusive of community members and City staff to recommend public safety policy and programmatic changes for Fiscal Year 2022. On May 18, 2021, staff presented to the Council an update on the Community Public Safety Workshops. During this meeting, the Council adopted a resolution authorizing funding for the Public Safety Workshop projects recommended for immediate implementation. This staff report was shared via email with the Community Services Commission on May 17, 2021. A copy of the complete report can be found online. A copy of the presentation can be found in Attachment I. This presentation and the associated May 18, 2021, staff report detail the work completed by the workshop participants and their recommendations for addressing four key problems identified from the community engagement work: 1. There is a lack of trust between the community and government, including City Hall and Hayward Police Department (HPD), stemming from a lack of communication and relationship building and an inadequate recognition of the long-term negative impacts of systemic racism. 2. Systemic health inequities for the Black, Indigenous, and people of color (BIPOC) community, inadequate CITY OF HAYWARD Page 2 Wednesday, June 16, 2021 A copy of the official minutes is available by contacting the Office of the City Clerk. Community Services Commission Official Meeting Minutes June 16, 2021 cultural responsiveness, and a lack of resources have led to limited and/or uncoordinated response options for mental health crises. 3. There are inadequate shelter and outreach resources to meet the needs of people experiencing homelessness. In addition, the current outreach model and resource options are not meeting everyone's needs, and some people decline services. These challenges are especially burdensome for people that have experienced systemic inequities and other long-term traumas, particularly BIPOC communities. 4. There are limited public resources and a possible misalignment between resource allocation and community safety needs, including inadequate transparency and focus on the long-term negative impacts of systemic racism. This past February through April 2021, over a period of ten weeks, participants have dedicated over 2,000 collective hours to interviewing key stakeholders, refining their understanding of the problems, and developing and prioritizing the solutions listed in the presentation. A copy of the Policy Innovation Workshop Project Sheets can be found in Attachment II. Staff compiled participants’ recommendations and provided additional analysis of cost, responsiveness to community input, racial equity, staffing, and intersections with existing City plans and projects. ATTACHMENTS Attachment I Presentation on: Update on Policy Innovation Workshop and Community Public Safety Work Update Attachment II Policy Innovation Workshop Project Sheets • Debrief FY 2021 - 2022 Community Agency Funding Process 3. Community and Nonprofit Federal Stimulus Funding: Review and Discuss Updated American Rescue Plan Act (ARPA) Funding Recommendations to Community Programs due to Further Staff Review Following May 19, 2021 Community Services Commission Meeting That the Commission reviews this report and selects an updated funding recommendation for allocation of federal stimulus funding for Council final approval. SUMMARY The recently passed America Rescue Plan Act of 2021 (ARPA), also known as the COVID-19 Stimulus Package, included over $65 billion in direct federal relief to cities to address the economic and fiscal impacts of the COVID crisis and to assist in the recovery of local communities. The City of Hayward is estimated to receive approximately $38 million in local relief from the federal government to address the internal and external needs of the City associated with the COVID crisis over the next year. Staff have recommended that a portion of the federal stimulus funds be dispersed to community and nonprofit programs and efforts with funding recommendations from the Community Services Commission (CSC). On May 19, 2021, staff presented to the CSC an initial recommendation for dispersing $250,000 - $750,000 to community and nonprofit programs. During this meeting, Commissioners provided important feedback and considerations for dispersing these funds and an initial recommendation for fund disbursement that differed from staff’s recommendation. Since this meeting, staff have received an updated allocation estimate of $500,000, in addition to further guidance from the U.S. Department of the Treasury on how federal funds can be used to respond to acute pandemic response needs and support the communities and populations hardest-hit by the COVID-19 crisis (Attachment II). Staff assessed the CSC’s recommendation and determined that the CSC’s initial recommendations for dispersing funds are administratively infeasible. Staff have incorporated the CSC’s feedback garnered from May 19, 2021, as well as the newly provided guidance on eligible services, to create three new options for dispersing APRA funds to community and nonprofit programs. ATTACHMENTS CITY OF HAYWARD Page 3 Wednesday, June 16, 2021 A copy of the official minutes is available by contacting the Office of the City Clerk. Community Services Commission Official Meeting Minutes June 16, 2021 Attachment I Staff Report Attachment II U.S. Department of the Treasury ARPA Guidance Attachment III Detailed Plan and Process Attachment IIV FY22 CAF and ARPA Comparison • Review of CSC By-laws for FY 2021 - 2022 4. Adoption of FY 2021/2022 Agenda Planning Calendar That the Community Services Commission reviews and adopts the 2021/2022 Agenda Planning Calendar and provides comments. Councilmember / Commissioner / Staff Announcements Future Agenda items ADJOURNMENT NEXT MEETING – To be announced Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans Disabilities Act of 1990. Interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Manager at (510) 583-4300 or TDD (510) 247-3340. CITY OF HAYWARD Page 4 Wednesday, June 16, 2021 A copy of the official minutes is available by contacting the Office of the City Clerk.