Community Services Commission

Hayward City Hall CITY OF HAYWARD 777 B Street Hayward, CA 94541 www.Hayward-CA.gov Official Meeting Minutes Community Services Commission Wednesday, December 15, 2021 7:00 PM Remote Participation COVID-19 Notice: Consistent with Assembly Bill 361/Gov Code 54953(e), the Community Services Commission meeting includes teleconference participation by all Community Services Commissioners and the public. Zoom Webinar Access Information: https://hayward.zoom.us/j/82694117965?pwd=UWRXelFWMTR5M3VtYjJ2ZXVEL3Mzdz09 Passcode: 8kyU!DEC (for link above) Or One tap mobile : US: +16699006833, 82694117965#, *26455296# or +13462487799, 82694117965#, *26455296# Or Telephone: Dial (for higher quality, dial a number based on your current location): US: +1 669 900 6833 or +1 346 248 7799 or +1 253 215 8782 or +1 929 205 6099 or +1 301 715 8592 or +1 312 626 6799 Webinar ID: 826 9411 7965 Passcode: 26455296 for "Dial-in Option" How to submit written Public Comment: Send an email to Monica.Davis@hayward-ca.gov by 4:00 p.m. the day of the meeting. Please identify the Agenda Item Number in the subject line of your email. Emails will be compiled into one file, distributed to the Community Services Commission and City staff and published on the City's Meeting & Agenda Center under Documents Received After Published Agenda. https://hayward.legistar.com/Calendar.aspx When submitting written comments, indicate in the email if you want your comment read into the record. Request will be allowed provided the reading will not exceed three (3) minutes consistent with the time limit for speakers at Community Services Commission meetings. Email comments will become part of the record of the Community Services Commission meeting. CALL TO ORDER ROLL CALL PUBLIC COMMENTS: CITY OF HAYWARD Page 1 Wednesday, December 15, 2021 A copy of the official minutes is available by contacting the Office of the City Clerk. Community Services Commission Official Meeting Minutes December 15, 2021 The PUBLIC COMMENTS section provides an opportunity to address the Community Services Commission. The Commission welcomes your comments and requests that speakers present their remarks in a respectful manner, within established time limits and focus on issues which directly affect the City or are within the jurisdiction of the City. As the Commission is prohibited by State law from discussing items not listed on the agenda, your item may be taken under consideration and may be referred to staff for further action. MINUTES Minutes of the November 17, 2021, Community Services Commission Meeting That the Community Services Commission review and approve the minutes of the November 17, 2021, meeting. DISCUSSION 1 Formation of a Community Advisory Committee on Environmental Justice That the Community Services Commission reviews this report. If Commissioners are interested in participating, please contact Leigha Schmidt at leigha.schmidt@hayward-ca.gov. ..End SUMMARY The City has kicked off an update to the Housing Element, which is being combined with updates to the Climate Action Plan and General Plan Updates related to Safety and Environmental Justice. The City anticipates creating a new standalone Environmental Justice Element of the General Plan which aligns with other work that the City is doing around race, equity, health and housing. Preparation of the Environmental Justice Element must include creation of a Community Advisory Committee (CAC) with stakeholders who are active and engaged with disadvantaged communities. The project team is reaching out to various existing Commissions and Committees seeking volunteers who have experience, interest and capacity to participate in a limited term Community Advisory Committee (CAC) around the issue of Environmental Justice. ATTACHMENTS Attachment I Staff Report 2 Community Services Commission Recommendations for Addressing Racial Equity: Strategic Roadmap Priorities That the Community Services Commission participates in a prioritization of the workplan associated with the resolution apologizing to Black, Indigenous, and People of Color and Latinx Community Members, thereby informing recommendations for addressing racial equity to Hayward City Council as part of the annual Strategic Roadmap review. ..End SUMMARY On November 16, 2021, through the recommendation of the Community Services Commission, the Hayward City Council adopted a resolution apologizing to Black, Indigenous, Californio, Mexicano, Latino, Latinx and other community members of color for racially disparate impacts and inequities resulting from past City policy and decision-making. As part of the resolution, the CSC recommended 11 tangible actions for the City to take to address the City’s wrongdoings and complicity in historical institutional racism. Staff created a “workplan” outlining the 11 recommended action steps supplemented by staff with information on the work that is currently being implemented to support these recommendations. The workplan was created to better articulate which recommendations are being implemented and which recommendations require additional effort and CITY OF HAYWARD Page 2 Wednesday, December 15, 2021 A copy of the official minutes is available by contacting the Office of the City Clerk. Community Services Commission Official Meeting Minutes December 15, 2021 resources. The workplan was presented to City Council for review only. As shared with and approved by Council at the November 16th, 2021 Council meeting, the CSC will review the workplan in greater detail and prepare recommendations to enhance the work that is currently being implemented for Council consideration ahead of this Strategic Roadmap annual review. To assist in the CSC’s recommendation to Council, staff recommend that the CSC participate in a virtual prioritization exercise to indicate what projects they want to emphasize in the upcoming FY 2022-2023 City workplan. Each Commissioner will be provided three opportunities to identify what they recommend the City should focus on in the upcoming Fiscal Year. The CSC’s recommendations will be communicated to Council as part of the January 28th, 2022 strategic roadmap review. The CSC’s recommendations will be helpful to help Council prioritize racial equity projects in the FY 2022-2023 City workplan. ATTACHMENTS Attachment I Staff Report Attachment II Workplan 3 Community Conversations on Policing 4 FY 2021/2022 Agenda Planning Calendar That the Community Services Commission reviews and adopts the 2021/2022 Agenda Planning Calendar and provides comments. Councilmember / Commissioner / Staff Announcements Future Agenda Items ADJOURNMENT NEXT MEETING – February 16, 2022 Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans Disabilities Act of 1990. Interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Manager at (510) 583-4300 or TDD (510) 247-3340. CITY OF HAYWARD Page 3 Wednesday, December 15, 2021 A copy of the official minutes is available by contacting the Office of the City Clerk.