City Council

AGENDA REGULAR MEETING HELOTES CITY COUNCIL December 12, 2024 7:00 p.m. The City of Helotes City Council will meet for a Regular Meeting on Thursday, December 12, 2024, at 7:00 p.m. in the City Hall Council Chambers, 12951 Bandera Road, Helotes, Texas 78023. Council Members may participate remotely by videoconferencing; however, a physical quorum of the City Council shall be present at Helotes City Hall. This is an open meeting, subject to the open meeting laws of the State of Texas. 1. Call to order. • Invocation. • Pledge of Allegiance. OPEN SESSION: 2. Citizens to be Heard. The City Council shall not discuss any presented issue, nor may any action be taken on any issue at this time (Attorney General Opinion JC-0169). The Council will accept comments from citizens, business owners, business representative’s, property owners, and representatives of property owners of the City of Helotes and its Extraterritorial Jurisdiction (ETJ) only. Comments are limited to three (3) minutes and this time is not transferable. Each person may only speak once. No profanity or threats will be tolerated. CONSENT AGENDA (ITEM NOS. 3 - 5): All Consent Agenda items listed below are considered routine by City Staff and are intended to be enacted by one motion. There will be no separate discussion of these items, unless a Councilmember requests it, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the Agenda. 3. Approval of the minutes of the Regular Meeting dated November 14, 2024. (Staff) - Agenda Item 4. Approval of the Quarterly Investment Reports for the City of Helotes and the City of Helotes Economic Development Corporation (HEDC) for the quarter ending September 2024. (Staff) - Agenda Item NOTICE OF ASSISTANCE AT THE PUBLIC MEETING The City of Helotes City Hall is wheelchair accessible, and accessible parking spaces are available. In compliance with the Americans with Disabilities Act, the City of Helotes will provide reasonable accommodations for persons attending the meeting. To better serve you, requests should be received seventy-two (72) hours prior to the meeting. For assistance, contact the City Secretary at 210.695.5911. City Council Regular Meeting December 12, 2024 CONSENT AGENDA contd.: 5. Approval of an Ordinance of the City Council of the City of Helotes, Texas, authorizing Amendment No. 5 for certain budget amendments pertaining to the adopted Fiscal Year Ending (FYE) 2024 Budget. (Staff) - Agenda Item ITEMS FOR INDIVIDUAL CONSIDERATION: 6. Discussion of and action on accepting a petition by CSW Shaenfield LP for the voluntary annexation of approximately 6.714 acres of real property identified as BCAD Property Tax ID No. 236169 on F.M. 1560, near its intersection with Shaenfield Road, all of which is located in the City of Helotes Extraterritorial Jurisdiction (ETJ); and outlining the steps required to complete such annexation if said petition is approved by the City Council. (Staff) - Agenda Item 7. Discussion of and action on a request by Baseline Development Companies, LLC for approval of a conceptual design plan establishing the site idea for Sherwin Williams located on Hausman Road, near its intersection with Bandera Road (SH 16), identified as BCAD Property ID No. 1328216, and including the following: a) Site plan; b) General building concept; c) Exterior lighting; d) Signage - Two (2) business name wall signs pursuant to Municipal Code of Ordinances Chapter 66 Signs, Section 66-51 Commercial Signs: Projecting, Wall and Hanging, or In or On Windows; and e) Signage - One (1) monument sign pursuant to Municipal Code of Ordinances Chapter 66 Signs, Section 66-49 Commercial Signs: Single Business Use (Monument Type). (Applicant) - Agenda Item 8. Discussion of and action on a request by Darron Phillips for approval of signage and associated variances for Breaching Technologies Incorporated (BTI), a provider of breaching tools and equipment located at 17317 Bandera Road, Helotes, Texas 78023, and identified as BCAD Property ID No. 248409, and including the following: a) Sign A – Door frame business marker pursuant to Municipal Code of Ordinances Chapter 66 Signs, Section 66-52 Miscellaneous Signs, subparagraph (g)(4) Creative Sign Review; and b) Sign B – Business fence markers pursuant to Municipal Code of Ordinances Chapter 66 Signs, Section 66-52 Miscellaneous Signs, subparagraph (g)(4) Creative Sign Review. (Applicant) - Agenda Item Page 2 of 4 City Council Regular Meeting December 12, 2024 ITEMS FOR INDIVIDUAL CONSIDERATION contd.: 9. Second and final reading, and action on an Ordinance of the City Council of the City of Helotes, Texas, amending Municipal Code of Ordinances Chapter 14 Animals by revising portions of Article I In General, Article II Animal Care, Article III Vocational Education Programs, Article IV Dogs and Cats, Article V Commercial Animal Establishments, and Article VI Special Provisions to conform with state law, promote clarity, remove requirements for pet licenses, add requirements for microchipping, and amending commercial animal establishments permits. (Staff) - Agenda Item 10. Second and final reading, and action on an Ordinance of the City Council of the City of Helotes, Texas, amending the FYE 2025 Municipal Fee Schedule to set an annual permit fee for operating a commercial animal establishment per Municipal Code of Ordinances Chapter 14 Animals, Article V Commercial Animal Establishments. (Staff) - Agenda Item 11. Discussion of and action on a Resolution of the City Council of the City of Helotes, Texas, awarding a Subscription Based Health Care Services Contract to Alamo City Urgent Care, the sole respondent, for specialized urgent and emergency care services on a subscription plan for a primary term of one (1) year, with an option to extend for two (2) additional one year terms; and authorizing the City Administrator to negotiate and execute a Contract for said services. (Staff) - Agenda Item 12 Discussion of and action on a Resolution of the City Council of the City of Helotes, Texas, approving Amendment No. 4 to the City of Helotes Economic Development Corporation (HEDC) Bylaws. (Council Members Sanders and Sones) - Agenda Item 13. Discussion of and action on a Resolution of the City Council of the City of Helotes, Texas, approving Amendment No. 4 to the City of Helotes Economic Development Corporation (HEDC) Articles of Incorporation. (Mayor Whitehead) – Agenda Item 14. Discussion of and action on approving the following nominees to fill vacancies on the City of Helotes Economic Development Corporation (HEDC) Board of Directors, pursuant to Amendment No. 4 of the HEDC Bylaws, Article Two Board of Directors, Section 2.1 (b) and (d); and for said nominees to serve the remainder of the term expiring September 30, 2025: • Place One: Jen Sones; and • Place Three: Sabrina McGowan. (Mayor Whitehead) - Agenda Item STAFF REPORT: 15. Presentation by Corey Vullo, Public Works Director, on the City of Helotes Municipal Separate Storm Sewer System (Ms4) for Fiscal Year Ending 2024. (Staff) - Agenda Item Page 3 of 4 City Council Regular Meeting December 12, 2024 CLOSED SESSION: 16. Closed Session in accordance with Texas Government Code §551.071 Consultations with Attorney, §551.074 Personnel Matters, and §551.087 Deliberation Regarding Economic Development Negotiations. In addition to the matters listed below, any matter scheduled for Open Session may be discussed in Closed Session, as appropriate and authorized by law: • §551.087 Deliberation Regarding Economic Development Negotiations to discuss financial or other incentive information from a commercial prospect that wishes to locate, stay, or expand in the city. • §551.071 Consultations with City Attorney seeking advice on pending Internal Revenue Service (IRS) obligations. • §551.071 Consultations with Attorney and §551.074 Personnel Matters to discuss contract terms for the position of Interim City Administrator. • §551.071 Consultations with Attorney and §551.074 Personnel Matters to discuss the negotiated contract terms of the preferred candidate for the position of City Administrator. ITEMS FOR INDIVIDUAL CONSIDERATION: 17. Discussion of and action on matters discussed in Closed Session regarding pending Internal Revenue Service (IRS) obligations. (City Council) 18. Discussion of and action on matters discussed in Closed Session regarding the position of Interim City Administrator; authorizing the Mayor and City Attorney to negotiate and execute a contract per the terms discussed in Closed Session. (City Council) 19. Discussion of and action on matters discussed in Closed Session regarding the preferred candidate for the position of City Administrator; authorizing the Mayor and City Attorney to negotiate and execute a contract per the terms discussed in Closed Session. (City Council) Adjourn meeting. The City Council reserves the right to adjourn into Closed Session at any time during the course of this meeting to discuss any of the exceptions to the requirement that a meeting be open to the • public, in accordance with Texas Government Code, Chapter 551 Open hapter D Exceptions to Requirement that Meetings be Open. No action may sed Se sion. 4:15 as posted on December 6, 2024, at ___ a.m. I p.m. Page 4 of 4