Board of Commissioners Meetings

A Regular January 8, 2013 A regular meeting of the Board of Commissioners of the City of Henderson, Kentucky, was held on Tuesday, January 8, 2013, at 5:30 p.m., prevailing time, in the third floor Assembly Room located in the Municipal Center Building at 222 First Street, Henderson, Kentucky. INVOCATION was given by Dr. Tim Hobbs, Pastor, Community Baptist Church, and then Mayor Austin led the assemblage in the recitation of the Pledge of Allegiance to our American Flag. ________________________ There were present Mayor Steve Austin presiding: PRESENT: Commissioner Jan Hite Commissioner Robert N. Pruitt Commissioner Tom Davis ABSENT: Commissioner Robert M. (Robby) Mills _______________________ ALSO IN ATTENDANCE INCLUDED: Mr. Russell R. Sights, City Manager Mr. Buzzy Newman, Assistant City Manager Mrs. Dawn Kelsey, City Attorney Mrs. Carolyn Williams, City Clerk Mr. Danny Froehlich, Fire Chief Mr. John Reed, Police Chief Mr. Owen Reeves, Gas System Director Mrs. Karla Berkgerd, Human Resources Specialist Mrs. Kathy Ferrell, Executive Director, Henderson City-County Planning Commission Mr. Curt Freeze, Assistant Executive Director, Henderson City-County Planning Commission Mr. Brad Mills, Public Works Director Mr. Bruce Shipley, HWU General Manager Mr. Leeson Neel, HWU Chief Financial Officer Mr. Tom Williams, HWU Director of Engineering Mr. Tony Strawn Mr. Brad Schneider, President, Henderson-Henderson Co. Chamber of Commerce Mr. Mike Richardson, Police Reserve Officer Mr. Frank Boyett, The Gleaner ______________________________ APPROVAL OF CONSENT AGENDA: MAYOR AUSTIN asked Carolyn Williams, City Clerk, to read the following item included on the Consent Agenda: Minutes: December 11, 2012, Regular Meeting Resolutions: RESOLUTION NO. 11-13 RESOLUTION APPROVING PURCHASE OF FOURTEEN (14) DESKTOP COMPUTERS AND SIX (6) NOTEBOOK (LAPTOP)  A Regular January 8, 2013 COMPUTERS FROM DELL MARKETING, LP, IN THE TOTAL AMOUNT OF $23,711.26 RESOLUTION NO. 12-13 RESOLUTION AWARDING BID FOR PURCHASE OF LIMESTONE AND SAND TO ROGERS GROUP, INC., HOPKINSVILLE, KENTUCKY RESOLUTION NO. 13-13 RESOLUTION AWARDING BID FOR PURCHASE OF ASPHALT PAVING AND RELATED STREET MAINTENANCE SERVICES TO E & B PAVING, INC., OF CHANDLER, INDIANA COMMISSIONER PRUITT asked that Resolution No. 11-13 be pulled off the Consent Agenda for further discussion. MOTION by Commissioner Pruitt, seconded by Commissioner Hite, to approve the items on the Consent Agenda excepting Resolution No. 11-13. The vote on Resolution No. 12-13 and Resolution No. 13-13 was called. On roll call, the vote stood: Commissioner Hite ----------------- Aye: Commissioner Pruitt ----------------- Aye: Commissioner Davis ----------------- Aye: Commissioner Mills ----------------- Absent: Mayor Austin ------------------------- Aye: ____________________________ RESOLUTION NO. 11-13 RESOLUTION APPROVING PURCHASE OF FOURTEEN (14) DESKTOP COMPUTERS AND SIX (6) NOTEBOOK (LAPTOP) COMPUTERS FROM DELL MARKETING, LP, IN THE TOTAL AMOUNT $23,711.26 COMMISSIONER PRUITT asked what the City did with the old computers that are to be replaced? Mr. Robert Gunter, Finance Director, explained that the hard drives were removed to be melted down and use the County Recycling program to dispose of the other parts. Commissioner Pruitt asked if any parts might be passed on to an organization for kids. Mayor Austin added that eventually we will have an opportunity to take those to the Hugh Edward Sandefur Center when they are ready to start up their recycling center but they are not quite ready to accept them at this time. The Mayor continued by asking Mr. Gunter to call the Hugh Edward Sandefur Center to find out when the proper time would be. Mr. Sights asked if there would be a charge to the City when we take them to the Recycling Center. Mr. Gunter stated there would be no charge. MOTION by Commissioner Pruitt, seconded by Commissioner Davis, to adopt the resolution authorizing the purchase of fourteen desktop and six notebook computers for Dell Marketing LP in the amount of $23,711.26. DISCUSSION WAS HELD. VERBATIM DISCUSSION IS ON TAPE OF THIS MEETING The vote was called. On roll call, the vote stood: Commissioner Hite ----------------- Aye: Commissioner Pruitt ----------------- Aye: Commissioner Davis ----------------- Aye: Commissioner Mills ----------------- Absent:  A Regular January 8, 2013 Mayor Austin ------------------------- Aye: WHEREUPON Mayor Austin declared the Resolution adopted, affixed his signature and the date thereto, and ordered that the same be recorded /s/ Steve Austin Steve Austin, Mayor ATTEST: January 8, 2013 Carolyn Williams, City Clerk __________________________ ORDINANCE NO. 32-12: SECOND READING ORDINANCE ADOPTING NEW FLOOD DAMAGE PREVENTION U REGULATIONS ORDINANCE ADOPTING NEW SECTIONS 13-1 THRU 13-4, ARTICLE 1, STATUTORY AUTHORIZATION, FINDINGS OF FACT, PURPOSE AND OBJECTIVES; SECTIONS 13-4.1, ARTICLE II, DEFINITIONS; SECTIONS 13-5 THRU 13-12, ARTICLE III, GENERAL PROVISIONS; SECTIONS 13-13 THRU 13-16, ARTICLE IV, ADMINISTRATION; SECTIONS 13-17 THRU 13- 24, ARTICLE V, PROVISIONS FOR FLOOD HAZARD REDUCTION, IN CHAPTER 13, FLOOD DAMAGE PREVENTION, OF THE CODE OF ORDINANCES OF THE CITY OF HENDERSON, AND REPEALING EXISTING SECTIONS 13-1 THRU 13-21 OF CHAPTER 13 IN ITS ENTIRETY On second reading of the Ordinance, it was moved by Commissioner Davis, seconded by Commissioner Pruitt, that the Ordinance be adopted. COMMISSIONER DAVIS stated that he had heard Mr. Tom Williams’ talk on WSON Radio and found it very informative and suggested that he might want to schedule a second interview. The vote was called. On roll call, the vote stood: Commissioner Hite ----------------- Aye: Commissioner Pruitt ----------------- Aye: Commissioner Davis ----------------- Aye: Commissioner Mills ----------------- Absent: Mayor Austin ------------------------- Aye: WHEREUPON Mayor Austin declared the Ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor January 8, 2013 ATTEST: Carolyn Williams, City Clerk _________________________ ORDINANCE NO. 01-13: FIRST READING ORDINANCE AMENDING THE ZONING ORDINANCE OF THE CITY OF HENDERSON TO REFLECT SUBDIVISION REGULATIONS  A Regular January 8, 2013 MOTION by Commissioner Hite, seconded by Commissioner Pruitt, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Hite ----------------- Aye: Commissioner Pruitt ----------------- Aye: Commissioner Davis ----------------- Aye: Commissioner Mills ----------------- Absent: Mayor Austin ------------------------- Aye: WHEREUPON Mayor Austin declared the Ordinance adopted on its first reading and ordered that it be presented for a second reading at a meeting of the Board of Commissioners. _________________________ RESOLUTION NO. 14-13 RESOLUTION OF THE CITY OF HENDERSON, KENTUCKY (“CITY”) AUTHORIZING THE EXECUTION OF A GAS SUPPLY CONTRACT (“CONTRACT”) WITH THE PUBLIC ENERGY AUTHORITY OF KENTUCKY (“PEAK”) FOR THE PURCHASE OF NATURAL GAS FROM PEAK; ACKNOWLEDGING THAT PEAK WILL ISSUE ITS GAS SUPPLY REVENUE BONDS, 2013 SERIES A, TO FUND THE PURCHASE OF A SUPPLY OF NATURAL GAS FROM MORGAN STANLEY CAPITAL GROUP (“MSCG”), WHICH GAS WILL BE USED TO MAKE DELIVERIES UNDER THE CONTRACT; AND FOR OTHER PURPOSES MOTION by Commissioner Pruitt, seconded by Commissioner Davis, to adopt the resolution authorizing Mayor Austin to execute any such other closing documents or certificates which may be required or contemplated in connection with the execution and delivery of the Contract of carry out the intent and purpose of this resolution. DISCUSSION WAS HELD. VERBATIM DISCUSSION IS ON TAPE OF THIS MEETING The vote was called. On roll call, the vote stood: Commissioner Hite ----------------- Aye: Commissioner Pruitt ----------------- Aye: Commissioner Davis ----------------- Aye: Commissioner Mills ----------------- Absent: Mayor Austin ------------------------- Aye: WHEREUPON Mayor Austin declared the Resolution adopted, affixed his signature and the date thereto, and ordered that the same be recorded /s/ Steve Austin Steve Austin, Mayor ATTEST: January 22, 2013 Carolyn Williams, City Clerk __________________________ CITY MANAGER’S REPORT: MR. RUSSELL R. SIGHTS stated that a Work Session on Tuesday, January 15th will include a presentation by the engineers that are designing the Green River Road  A Regular January 8, 2013 construction. They are at the 90% completion mark and want to receive input from the Board of Commissioners. In the February work session, Mr. Gunter and his staff will present the mid-year financial review covering the first six months of operations in this fiscal year. MAYOR AUSTIN requested that the Board conduct a general discussion of priority items to be addressed in the next two years by City government be added to the February 15, 2013, work session agenda. ___________________________ COMMISSIONER’S REPORTS: COMMISSIONER DAVIS expressed that he was glad to be here and looked forward to 2013 and 2014. “Let’s get to work.” __________________________ COMMISSIONER HITE stated that she wanted to thank the public for their trust and having faith that she could do the job and was grateful to be here. COMMISSIONER PRUITT said that he was grateful to be here and can’t wait to get to work to make Henderson a better place. MAYOR AUSTIN said that he wanted everyone to have a happy and prosperous new year. __________________________ APPOINTMENT: MUNICIPAL HOUSING COMMISSION AMY TAYLOR , REPUBLICAN – TERM TO EXPIRE SEPTEMBER 30, 2016 MOTION by Commissioner Davis, seconded by Commissioner Pruitt, upon recommendation of Mayor Austin, to appoint Amy Taylor, Republican, to a four-year term on the Municipal Housing Commission. Said term to expire September 30, 2016. The vote was called. On roll call, the vote stood: Commissioner Hite ----------------- Aye: Commissioner Pruitt ----------------- Aye: Commissioner Davis ----------------- Aye: Commissioner Mills ----------------- Absent: Mayor Austin ------------------------- Aye: _____________________________ REAPPOINTMENT: WATER & SEWER COMMISSION JOHN HENDERSON – TERM TO EXPIRE JANUARY 12, 2016 JULIE WISCHER – TERM TO EXPIRE JANUARY 12, 2016 MOTION by Commissioner Hite, seconded by Commissioner Davis, upon recommendation of Mayor Austin, to reappoint John Henderson and Julie Wischer, to three-year terms on the Water and Sewer Commission. Said terms to expire January 12, 2016. The vote was called. On roll call, the vote stood: Commissioner Hite ----------------- Aye: Commissioner Pruitt ----------------- Aye: Commissioner Davis ----------------- Aye:  A Regular January 8, 2013 Commissioner Mills ----------------- Absent: Mayor Austin ------------------------- Aye: REAPPOINTMENT: CITY – COUNTY AIRPORT COMMISSION JIM TILLOTSON - COUNTY – TERM TO EXPIRE JANUARY 5, 2017 DAVE PILLER – TERMS TO EXPIRE JANUARY 5, 2017 MOTION by Commissioner Pruitt, seconded by Commissioner Davis, upon recommendation of Mayor Austin, to reappoint Jim Tillotson, County, and Dave Piller, to four-year terms on the City – County Airport Board. Said terms to expire January 5, 2017. __________________________ The vote was called. On roll call, the vote stood: Commissioner Hite ----------------- Aye: Commissioner Pruitt ----------------- Aye: Commissioner Davis ----------------- Aye: Commissioner Mills ----------------- Absent: Mayor Austin ------------------------- Aye: _____________________________ MEETING ADJOURN: MOTION by Commissioner Pruitt, seconded by Commissioner Hite, for the meeting to adjourn. The vote was called. On roll call, the vote stood: Commissioner Hite ----------------- Aye: Commissioner Pruitt ----------------- Aye: Commissioner Davis ----------------- Aye: Commissioner Mills ----------------- Absent: Mayor Austin ------------------------- Aye: WHEREUPON: Mayor Austin declared the meeting adjourned at approximately 5:47 p.m. ___________________________ Steve Austin, Mayor January 22, 2013 ATTEST: _______________________________ Carolyn Williams, City Clerk