Board of Commissioners Meetings

A Regular April 8, 2014 A called regular meeting of the Board of Commissioners of the City of Henderson, Kentucky, was held on Tuesday, April 8, 2014, at 5:30 p.m., prevailing time, in the third floor Assembly Room located in the Municipal Center Building at 222 First Street, Henderson, Kentucky. INVOCATION was given by Mr. Russell R. Sights, City Manager, and then Mayor Austin led the assemblage in the recitation of the Pledge of Allegiance to our American Flag. There were present Mayor Steve Austin presiding: PRESENT: Commissioner Jan Hite Commissioner Robert N. Pruitt Commissioner Tom Davis ABSENT: Commissioner Robert M. (Robby) Mills __________________________ ALSO IN ATTENDANCE INCLUDED: Mr. Russell R. Sights, City Manager Mr. William L. Newman, Jr., Assistant City Manager Mr. H. Randall Redding, Acting City Attorney Ms. Carolyn Williams, City Clerk Mr. Robert Gunter, Finance Director Mrs. Connie Galloway, Human Resources Director Mr. Danny Froehlich, Fire Chief Mr. Brad Mills, Public Works Director Mr. Trace Stevens, Parks & Recreation Director Mr. Mark Simmons, Recreation Program Manager Mr. David Piller, Police Major Mr. Leason Neel, HWU Chief Financial Officer Mr. Bruce Farmer, Henderson County Coroner Mr. Mike Shockley, Communications Supervisor Mr. Hector Gonzalez, Communications Officer Mr. Harvey Ershig Mr. Mike Vickers Ms. Essie Day Mr. & Mrs. Brian Hobgood Mr. Randy Hobgood Mr. Mike Richardson, Police Reserve Officer Mr. Frank Boyett, The Gleaner ______________________________ APPEARANCE OF CITIZENS: MR. BRIAN HOBGOOD stated that a city owned plow truck had damaged a piece of his equipment while plowing his driveway and that he has a disagreement with the city’s insurance carrier. MR. H. RANDALL REDDING, ACTING CITY ATTORNEY, explained that the City has an insurance carrier that will determine what the outcome will be. DISCUSSION WAS HELD. VERBATIM DISCUSSION IS ON TAPE OF THIS MEETING.  A Regular April 8, 2014 MR. RUSSELL R. SIGHTS, CITY MANAGER, introduced Mr. Trace Stevens, the new Parks, Recreation, & Cemetery Director. Mr. Stevens said that he was happy to be in Henderson. __________________________ PROCLAMATION: “NATIONAL PUBLIC SAFETY TELECOMMUNICATOR’S WEEK” MAYOR AUSTIN proclaimed the week of April 13-19, 2014, as “National Public Safety Telecommunicator’s Week” and encouraged all citizens to recognize the men and women whose diligence and professionalism keep our citizens safe. Michael Shockley, 911 Communications Supervisor, and David Piller, Interim Police Chief, were there to accept the proclamation. ______________________________ PRESENTATIONS: 25-YEAR SERVICE AWARDS MAYOR AUSTIN noted that Don Summers, Code Administrator, left the meeting for another appointment but his 25-year Service Award would be delivered to him tomorrow. COMMISSIONER HITE presented a 25-year Service Award pin to Carolyn Williams and thanked her for her dedication to the city. _____________________________ CONSENT AGENDA: MINUTES: March 25, 2014, Regular Meeting April 1, 2014, Called Work Session MOTION by Commissioner Pruitt, seconded by Commissioner Hite, to approve the items on the Consent Agenda. The vote was called. On roll call, the vote stood: Commissioner Pruitt ----------------- Aye: Commissioner Davis ----------------- Aye: Commissioner Mills ----------------- Absent: Commissioner Hite ----------------- Aye: Mayor Austin ------------------------- Aye: __________________________________ ORDINANCE NO. 13-14: SECOND READING ORDINANCE AMENDING CHAPTER 22, TRAFFIC AND MOTOR VEHICLES; DIVISION II, PARKING; BY ADDING NEW SEC. 22-66 RESIDENTIAL PARKING PERMIT, OF THE CODE OF ORDINANCES OF THE CITY OF HENDERSON MOTION by Commissioner Hite, seconded by Commissioner Pruitt, that the Ordinance be adopted.  A Regular April 8, 2014 The vote was called. On roll call, the vote stood: Commissioner Pruitt ----------------- Aye: Commissioner Davis ----------------- Aye: Commissioner Mills ----------------- Absent: Commissioner Hite ----------------- Aye: Mayor Austin ------------------------- Aye: WHEREUPON Mayor Austin declared the Ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor April 8, 2014 ATTEST: Carolyn Williams, City Clerk ________________________ RESOLUTION NO. 25-14 AMENDED RESOLUTION DECLARING THE OFFICIAL INTENT OF THE CITY OF HENDERSON, KENTUCKY, WITH RESPECT TO REIMBURSEMENT OF TEMPORARY ADVANCES MADE FOR CAPITAL EXPENDITURES TO BE MADE FROM SUBSEQUENT BORROWINGS MOTION by Commissioner Davis, seconded Commissioner Hite, to adopt the resolution relating to the financing of capital expenditures to be made from subsequent borrowings. The vote was called. On roll call, the vote stood: Commissioner Pruitt ----------------- Aye: Commissioner Davis ----------------- Aye: Commissioner Mills ----------------- Absent: Commissioner Hite ----------------- Aye: Mayor Austin ------------------------- Aye: WHEREUPON Mayor Austin declared the Resolution adopted, affixed his signature and the same thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor April 8, 2014 ATTEST: Carolyn Williams, City Clerk _________________________ RESOLUTION NO. 26-14 RESOLUTION OF THE LEADERS OF THE EVANSVILLE-HENDERSON METROPOLITAN AREA IN SUPPORT OF THE MILLENNIAL PLAN FOR 2040; A REGIONAL PLAN FOR SUSTAINABLE DEVELOPMENT MOTION by Commissioner Davis, seconded Commissioner Pruitt, to adopt the resolution offering support of the Millennial Plan for 2040 for sustainable development in the Evansville-Henderson Metropolitan Area. COMMISSIONER DAVIS, stated that there is another presentation and reception endorsing this plan at the Old National Event Center in Evansville.  A Regular April 8, 2014 MR. HARVEY ERSHIG said that he had read about this plan in the paper and that the city was endorsing the plan. Mayor Austin explained that this plan would be a guide and the City of Henderson would not be bound by any of its suggestions. The vote was called. On roll call, the vote stood: Commissioner Pruitt ----------------- Aye: Commissioner Davis ----------------- Aye: Commissioner Mills ----------------- Absent: Commissioner Hite ----------------- Aye: Mayor Austin ------------------------- Aye: WHEREUPON Mayor Austin declared the Resolution adopted, affixed his signature and the same thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor April 8, 2014 ATTEST: Carolyn Williams, City Clerk _________________________ RESOLUTION NO. 31-14 RESOLUTION APPROVING AMENDMENT TO CITY OF HENDERSON EMPLOYEE HEALTH PLAN RELATING TO HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT (HIPAA) PRIVACY REGULATIONS MOTION by Commissioner Davis, seconded Commissioner Hite, to adopt the resolution approving an amendment to the City of Henderson Employee Health Plan relating to Health Insurance Portability and Accountability Act (HIPPA) Privacy Regulations. The vote was called. On roll call, the vote stood: Commissioner Pruitt ----------------- Aye: Commissioner Davis ----------------- Aye: Commissioner Mills ----------------- Absent: Commissioner Hite ----------------- Aye: Mayor Austin ------------------------- Aye: WHEREUPON Mayor Austin declared the Resolution adopted, affixed his signature and the same thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor April 8, 2014 ATTEST: Carolyn Williams, City Clerk ___________________________ RESOLUTION NO. 27-14 RESOLUTION AWARDING BID FOR PURCHASE OF ONE (1) MC COY- MILLER AMBULANCE FOR THE AMBULANCE SERVICE FROM MID- AMERICA AMBULANCE & COACH SALES OF CAMPBELLSVILLE, KY IN THE AMOUNT OF $127,508.15 MOTION by Commissioner Hite, seconded Commissioner Pruitt, to adopt the resolution authorizing award of a bid for the purchase of a Type III ambulance for the  A Regular April 8, 2014 Ambulance Service from Mid-America Ambulance and Coach Sales of Campbellsville, Kentucky. DISCUSSION WAS HELD. VERBATIM DISCUSSION IS ON TAPE OF THIS MEETING. The vote was called. On roll call, the vote stood: Commissioner Pruitt ----------------- Aye: Commissioner Davis ----------------- Aye: Commissioner Mills ----------------- Absent: Commissioner Hite ----------------- Aye: Mayor Austin ------------------------- Aye: WHEREUPON Mayor Austin declared the Resolution adopted, affixed his signature and the same thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor April 8, 2014 ATTEST: Carolyn Williams, City Clerk ________________________________ RESOLUTION NO. 28-14 RESOLUTION AWARDING PURCHASE TO SQUARE YARD CARPET OF HENDERSON, KENTUCKY, FOR CARPET REPLACEMENT AT THE JOHN F. KENNEDY COMMUNITY CENTER, IN THE AMOUNT OF $12,591.85 MOTION by Commissioner Pruitt, seconded Commissioner Hite, to adopt the resolution authorizing award of a contract to Square Yard Carpet, Henderson, Kentucky, for the JFK Community Center carpet replacement project in the amount of $12,591.85. DISCUSSION WAS HELD. VERBATIM DISCUSSION IS ON TAPE OF THIS MEETING. The vote was called. On roll call, the vote stood: Commissioner Pruitt ----------------- Aye: Commissioner Davis ----------------- Aye: Commissioner Mills ----------------- Absent: Commissioner Hite ----------------- Aye: Mayor Austin ------------------------- Aye: WHEREUPON Mayor Austin declared the Resolution adopted, affixed his signature and the same thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor April 8, 2014 ATTEST: Carolyn Williams, City Clerk  A Regular April 8, 2014 RESOLUTION NO. 29-14 RESOLUTION AWARDING BID FOR THE PURCHASE OF SKATE PARK EQUIPMENT FROM SPOHN RANCH, INC., OF LOS ANGELES, CALIFORNIA, IN THE AMOUNT OF $56,680.20 MOTION by Commissioner Pruitt, seconded Commissioner Hite, to adopt the resolution authorizing award of a contract to Spohn Ranch, Inc., Los Angeles, California, for skate park equipment in the amount of $56,680.20. DISCUSSION WAS HELD. VERBATIM DISCUSSION IS ON TAPE OF THIS MEETING. The vote was called. On roll call, the vote stood: Commissioner Pruitt ----------------- Aye: Commissioner Davis ----------------- Aye: Commissioner Mills ----------------- Absent: Commissioner Hite ----------------- Aye: Mayor Austin ------------------------- Aye: WHEREUPON Mayor Austin declared the Resolution adopted, affixed his signature and the same thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor April 8, 2014 ATTEST: Carolyn Williams, City Clerk ________________________________ RESOLUTION NO. 30-14 RESOLUTION ACCEPTING PROPOSAL OF FEDERAL ENGINEERING, INC. OF FAIRFAX, VIRGINIA, FOR A PUBLIC SAFETY/WIRELESS COMMUNICATION SYSTEM CONSULTANT IN THE AMOUNT OF $87,390.00 MOTION by Commissioner Pruitt, seconded Commissioner Hite, to adopt the resolution authorizing the acceptance of the proposal of Federal Engineering, Inc. of Fairfax, Virginia, for Public Safety/Wireless Communication System Consultant Services in the amount of $87,390.00. MAYOR AUSTIN noted, that at our Special Called Meeting on April 1, 2014, with, members of the City-County Study Team agreed that Federal Engineering was the best choice. COMMISSIONER PRUITT commented that $87,390 sounded like a lot of money but this consultant will help the city make adjustments to our 9-1-1 system to insure that every 9-1-1 call is relayed to the correct agency. DISCUSSION WAS HELD. VERBATIM DISCUSSION IS ON TAPE OF THIS MEETING. The vote was called. On roll call, the vote stood: Commissioner Pruitt ----------------- Aye: Commissioner Davis ----------------- Aye: Commissioner Mills ----------------- Absent: Commissioner Hite ----------------- Aye: Mayor Austin ------------------------- Aye:  A Regular April 8, 2014 WHEREUPON Mayor Austin declared the Resolution adopted, affixed his signature and the same thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor April 8, 2014 ATTEST: Carolyn Williams, City Clerk ________________________________ CITY MANAGER’S REPORT: MR. RUSSELL R. SIGHTS, CITY MANAGER, said that he had asked Mark Simmons, Recreation Program Manager, Trace Stevens, Parks & Recreation Director, and William L. Newman, Jr., Assistant City Manager, to examine the situation for the golfers who purchased annual membership fees for the use of the Municipal Golf Course last year and the fact that this office was closed for three months. Mr. Simmons explained that there were approximately 15 days that were actual “golfable” days during those three months. The suggested solution would be to allow those golfers holding a membership pass from last year be given a delay of 15 days before purchasing a 2014-15 annual membership pass. MOTION by Commissioner Davis, seconded by Commissioner Pruitt, to delay for 15 days, the purchase of a 2014-15 annual membership pass, for Municipal Golf Course. The vote was called. On roll call, the vote stood: Commissioner Pruitt ----------------- Aye: Commissioner Davis ----------------- Aye: Commissioner Mills ----------------- Absent: Commissioner Hite ----------------- Aye: Mayor Austin ------------------------- Aye: _______________________________ MR. SIGHTS said that two years ago the city revised the evaluation process on employees and adopted new evaluation forms for both supervision and management as well as all other employees. As we reviewed the progress that has been made, we have indentified an area where we needed some comprehensive training because we have people in different departments evaluating employees differently. We will choose an individual who can provide this training for all supervisors and management before July 1, 2014. On Thursday night, April 10th from 5-7 p.m., there will be a Gala to support The Evansville-Henderson Metropolitan Area Plan for 2040, at the Old National Bank Plaza formerly (The Centre). The April Work Session has been cancelled, but the May Work Session will be dedicated to the 2014-15 Budget and department heads will be available for questions. Commissioner Hite suggested starting at 4 p.m. on May 20th.  A Regular April 8, 2014 COMMISSIONER’S REPORTS: COMMISSIONER PRUITT said to all University of Kentucky fans that they had a great run and congratulations. COMMISSIONER DAVIS reminded all that this Saturday is the Easter Egg Hunt at Community Park. He added that there is a lot of street construction this time of year so keep that in mind and be careful. COMMISSIONER HITE wished everybody a happy week. COMMISSIONER PRUITT said that during a trip to Washington DC, he sat in on a meeting about School Boards and City Government and the advice was to get together with your School Board. He suggested that when the School Board hired a new Superintendent, let’s get together and develop a better relationship with them. MAYOR AUSTIN thanked approximately 300 volunteers through seven churches as well as individuals that helped with the City Serve Day. They completed mulching of most of the trees in various City Parks, The River Walk, Red Banks Park as well as the cleaning and painting at Riverview School, Jefferson School, and South Heights School. They did home repair for several families and a community cleanup in the Letcher Street area. Thank you to all of those volunteers. _____________________________ REAPPOINTMENTS: CITY UTILITY COMMISSION JUD ROYSTER AND GARY BELL – TERMS TO EXPIRE APRIL 25, 2017 MOTION by Commissioner Pruitt, seconded by Commissioner Hite, upon recommendation by Mayor Austin, to reappoint Jud Royster to a three-year term on the City Utility Commission. Said term to expire April 25, 2017. The vote was called. On roll call, the vote stood: Commissioner Pruitt ----------------- Aye: Commissioner Davis ----------------- Aye: Commissioner Mills ----------------- Absent: Commissioner Hite ----------------- Aye: Mayor Austin ------------------------- Aye: _______________________________ MOTION by Commissioner Davis, seconded by Commissioner Pruitt, upon recommendation by Mayor Austin, to reappoint Gary Bell to a three-year term on the City Utility Commission. Said term to expire April 25, 2017. The vote was called. On roll call, the vote stood: Commissioner Pruitt ----------------- Aye: Commissioner Davis ----------------- Aye: Commissioner Mills ----------------- Absent: Commissioner Hite ----------------- Aye: Mayor Austin ------------------------- Aye: _______________________________ EXECUTIVE SESSION: REAL PROPERTY MOTION by Commissioner Pruitt, seconded by Commissioner Mills, to go into Executive Session for deliberations on the future acquisition or sale of real property located on North Water Street pursuant to (KRS 61.810(1)(b).  A Regular April 8, 2014 The vote was called. On roll call, the vote stood: Commissioner Pruitt ----------------- Aye: Commissioner Davis ----------------- Aye: Commissioner Mills ----------------- Absent: Commissioner Hite ----------------- Aye: Mayor Austin ------------------------- Aye: MEETING RECONVENE: MOTION by Commissioner Pruitt, seconded by Commissioner Davis, the Board of Commissioners reconvened in regular session. The vote was called. On roll call, the vote stood: Commissioner Pruitt ----------------- Aye: Commissioner Davis ----------------- Aye: Commissioner Mills ----------------- Absent: Commissioner Hite ----------------- Aye: Mayor Austin ------------------------- Aye: ______________________________ MEETING ADJOURN: MOTION by Commissioner Davis, seconded by Commissioner Hite, to adjourn the meeting. The vote was called. On roll call, the vote stood: Commissioner Pruitt ----------------- Aye: Commissioner Davis ----------------- Aye: Commissioner Mills ----------------- Absent: Commissioner Hite ----------------- Aye: Mayor Austin ------------------------- Aye: WHEREUPON Mayor Austin declared the meeting adjourned at approximately 6:55 p.m. ___________________________ Steve Austin, Mayor April 22, 2014 ATTEST: __________________________________ Carolyn Williams, City Clerk