Board of Commissioners Meetings

A Regular July 14, 2015 A regular meeting of the Board of Commissioners of the City of Henderson, Kentucky, was held on Tuesday, July 14, 2015, at 5:30 p.m., prevailing time, in the third floor Assembly Room located in the Municipal Center Building at 222 First Street, Henderson, Kentucky. INVOCATION was given by Reverend James Wofford, First United Methodist Church, followed by Mayor Austin leading the assemblage in recitation of the Pledge of Allegiance to our American Flag. There were present Mayor Steve Austin presiding: PRESENT: Commissioner Jan Hite Commissioner X R. Royster, III Commissioner Robert M. (Robby) Mills Commissioner Jesse Johnston, IV ALSO PRESENT: Mr. Russell R. Sights, City Manager Mr. William L. Newman, Jr., Assistant City Manager Mrs. Dawn Kelsey, City Attorney Mrs. Maree Collins, Acting City Clerk Mr. Robert Gunter, Finance Director Mr. Danny Froehlich, Fire Chief Mr. Leason Neel, HWU Chief Financial Officer Mr. Charles H. Stauffer, Police Chief Mr. Daniel Briscoe, Dinsmore & Sholt LLP, Attorneys, Covington, Kentucky Mr. Greg Phillips, Hilliard and Lyons Mr. Joe Ball, Kentucky Changers, Project Coordinator Mr. Chad Rafferty, Construction Coordinator Ms. Tammy Willett, Community Development Specialist Ms. Sarah Lovell, Secretary, Codes Department Mr. Khera Gray, Summer Staff Mr. Chesney Lancaster, Summer Staff Mr. Mike Richardson, Police Reserve Officer Mr. Frank Boyett, The Gleaner __________________________ PROCLAMATION: “Kentucky Changer” MAYOR AUSTIN proclaimed the week of July 11 – 18, 2015, “Kentucky Changers Week” in Henderson and urged all citizens throughout our community to join in recognizing the valuable contributions being made by the Kentucky Changers, __________________________ APPROVAL OF CONSENT AGENDA: MAYOR AUSTIN asked the Acting City Clerk to read the items on the Consent Agenda. Minutes: June 23, 2015, Regular Meeting RESOLUTION NO. 77-15: RESOLUTION AUTHORIZING SUBMITTAL OF GRANT APPLICATION TO DELTA REGIONAL AUTHORITY THROUGH GREEN RIVER AREA DEVELOPMENT DISTRICT (GRADD) FOR FUNDS IN THE AMOUNT OF $200,000.00 TO BE USED TO OFF-SET THE COST OF UPGRADE TO THE COMPUTER AIDED DISPATCH (CAD) COMMUNICATIONS CENTER, AND ACCEPTANCE OF GRANT IF AWARDED, AND AUTHORIZING MAYOR TO EXECUTE DOCUMENTS AND TO ACT AS AUTHORIZED CORRESPONDENT FOR THE PROJECT  A Regular July 14, 2015 MOTION by Commissioner Royster, seconded by Commissioner Hite, to approve the items on the Consent Agenda. The vote was called. On roll call, the vote stood: Commissioner Mills --------------- Aye: Commissioner Johnston ----------- Aye: Commissioner Hite ----------------- Aye: Commissioner Royster ------------- Aye: Mayor Austin ----------------------- Aye: _________________________ ORDINANCE NO. 22-15: FIRST READING AN ORDINANCE OF THE CITY OF HENDERSON, KENTUCKY, AUTHORIZING THE ISSUANCE OF (i) GENERAL OBLIGATION BONDS, SERIES 2015A IN THE AGGREGATE PRINCIPAL AMOUNT OF $8,000,000 (WHICH AMOUNT MAY BE INCREASED OR DECREASED BY UP TO $800,000) TO FINANCE VARIOUS IMPROVEMENTS, (ii) GENERAL OBLIGATION REFUNDING BONDS, SERIES 2015B IN THE AGGREGATE PRINCIPAL AMOUNT OF $1,900,000 (WHICH AMOUNT MAY BE INCREASED OR DECREASED BY UP TO $190,000) TO CURRENTLY REFUND AN OUTSTANDING ASSISTANCE AGREEMENT DATED AS OF MAY 1, 1996 BETWEEN THE KENTUCKY INFRASTRUCTURE AUTHORITY AND THE CITY; AND (iii) GENERAL OBLIGATION REFUNDING BONDS, SERIES 2015C IN THE AGGREGATE PRINCIPAL AMOUNT OF $1,720,000 (WHICH AMOUNT MAY BE INCREASED OR DECREASED BY UP TO $170,000) TO PREPAY A LEASE AGREEMENT WITH THE KENTUCKY AREA DEVELOPMENT DISTRICTS FINANCING TRUST DATED AS OF MAY 30, 2005; APPROVING THE FORMS OF BONDS; AUTHORIZING DESIGNATED OFFICERS TO EXECUTE AND DELIVER THE BONDS; PROVIDING FOR THE PAYMENT AND SECURITY OF THE BONDS; CREATING BOND PAYMENT FUNDS; MAINTAINING THE HERETOFORE CREATED SINKING FUND; AUTHORIZING ACCEPTANCE OF THE BIDS OF THE BOND PURCHASER OR PURCHASERS FOR THE PURCHASE OF THE BONDS; AND REPEALING INCONSISTENT ORDINANCES. MOTION by Commissioner Hite, seconded by Commissioner Johnston, that the Ordinance be adopted. MRS. DAWN KELSEY, CITY ATTORNEY, introduced Mr. Daniel Briscoe, Dinsmore & Sholt LLP, Attorneys, Covington, Kentucky, and Mr. Greg Phillips, Hilliard and Lyons. The vote was called. On roll call, the vote stood: Commissioner Mills --------------- Aye: Commissioner Johnston ----------- Aye: Commissioner Hite ---------------- Aye: Commissioner Royster ----------- Aye: Mayor Austin --------------------- Aye: WHEREUPON Mayor Austin declared the Ordinance adopted on its first reading and ordered that it be presented for a second reading at a meeting of the Board of Commissioners. _________________________________ RESOLUTION NO. 78-15 A RESOLUTION APPROVING THE ADVERTISEMENT FOR BID AND DISTRIBUTION OF A PRELIMINARY OFFICIAL STATEMENT FOR THE PURCHASE OF CITY OF HENDERSON, KENTUCKY, GENERAL OBLIGATION BONDS, SERIES 2015A, GENERAL OBLIGATION REFUNDING BONDS, SERIES 2015B AND GENERAL  A Regular July 14, 2015 OBLIGATION REFUNDING BONDS, SERIES 2015C IN THE AGGREGATE PRINCIPAL AMOUNTS OF APPROXIMATELY $8,000,000, $1,900,000 AND $1,720,000, RESPECTIVELY. MOTION by Commissioner Royster, seconded by Commissioner Johnston, to adopt the resolution authorizing the advertisement for bid and distribution of a preliminary official statement for the purchase of City of Henderson general obligation refunding bonds series 2015A, 2015B, and 2015C in the aggregate principal amounts of approximately $8,000,000, $1,900,000, and $1,720,000, respectively. The vote was called. On roll call, the vote stood: Commissioner Mills --------------- Aye: Commissioner Johnston ----------- Aye: Commissioner Hite ---------------- Aye: Commissioner Royster ------------ Aye: Mayor Austin ---------------------- Aye: WHEREUPON Mayor Austin declared the resolution adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: July 14, 2015 Maree Collins, Acting City Clerk ______________________________ ORDINANCE NO. 23-15: FIRST READING ORDINANCE AMENDING EMPLOYEE MANUAL ORDINANCE AMENDING ARTICLE 136 –TRANSFER POLICY, TO ALLOW POLICE OFFICERS AND FIREFIGHTERS TO TRANSFER BETWEEN POSITIONS AFTER THIRTY-SIX (36) MONTHS OF SERVICE; AND ARTICLE 520- DISIPLINARY GUIDELINES TO ADD CLARIFICATION TO SECTION E(14) OF THE EMPLOYEE MANUAL OF THE CITY OF HENDERSON MOTION by Commissioner Johnston, seconded by Commissioner Royster, that the Ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Mills --------------- Aye: Commissioner Johnston ----------- Aye: Commissioner Hite ----------------- Aye: Commissioner Royster ------------ Aye: Mayor Austin ---------------------- Aye: WHEREUPON Mayor Austin declared the Ordinance adopted on its first reading and ordered that it be presented for a second reading at a meeting of the Board of Commissioners. _________________________________ RESOLUTION NO. 79-15 RESOLUTION APPROVING REIMBURSEMENT PAYMENTS OF UP TO $237 PER MONTH FOR SUPPLEMENTAL HEALTH INSURANCE PREMIUMS TO ELIGIBLE CITY OF HENDERSON CIVIL SERVICE PENSION RETIREES AND THOSE ELIGIBLE SPOUSES WHO ARE ENTITLED TO OR ARE RECEIVING MEDICARE BENEFITS  A Regular July 14, 2015 MOTION by Commissioner Mills, seconded by Commissioner Johnston, to adopt the Resolution Approving Reimbursement Payments of Up to $237.00 Per Month for Supplemental Health Insurance Premiums to City Civil Service Pension Retirees and Those Eligible Spouses Who Are Entitled to or Are Receiving Medicare Benefits The vote was called. On roll call, the vote stood: Commissioner Mills --------------- Aye: Commissioner Johnston ----------- Aye: Commissioner Hite ---------------- Aye: Commissioner Royster ------------ Aye: Mayor Austin ---------------------- Aye: WHEREUPON Mayor Austin declared the resolution adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: July 14, 2015 Maree Collins, Acting City Clerk ______________________________ RESOLUTION NO. 80-15 RESOLUTION APPROVING REIMBURSMENT PAYMENTS OF UP TO $239 PER MONTH FOR SUPPLEMENTAL HEALTH INSURANCE PREMIUMS TO CITY OF HENDERSON POLICE AND FIRE PENSION PLAN RETIREES AND THEIR SPOUSES WHO ARE ENTITLED TO OR RECEIVING MEDICARE BENEFITS MOTION by Commissioner Mills, seconded by Commissioner Royster, to adopt the Resolution Approving Reimbursement Payments of Up to $239.00 Per Month for Supplemental Health Insurance Premiums to City Police and Fire Pension Plan Retirees and Their Spouses Who Are Entitled to or Receiving Medicare Benefits The vote was called. On roll call, the vote stood: Commissioner Mills --------------- Aye: Commissioner Johnston ----------- Aye: Commissioner Hite ---------------- Aye: Commissioner Royster ----------- Aye: Mayor Austin --------------------- Aye: WHEREUPON Mayor Austin declared the resolution adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: July 14, 2015 Maree Collins, Acting City Clerk ______________________________ RESOLUTION NO. 81-15 RESOLUTION ADOPTING AND APPROVING THE EXECUTION OF AN AGREEMENT BETWEEN THE CITY OF HENDERSON AND THE COMMONWEALTH OF KENTUCKY, TRANSPORTATION CABINET, UNDER THE FEDERAL HIGHWAY ADMINISTRATION (FHWA), IN THE AMOUNT OF $25,000.000 FOR THE WATHEN LANE BRIDGE REPLACEMENT PROJECT MOTION by Commissioner Royster, seconded by Commissioner Mills, to adopt the Resolution Adopting and Approving the Execution of an Agreement Between the City and the  A Regular July 14, 2015 Kentucky Transportation Cabinet, Under the Federal Highway Administration in the Amount of $25,000.00 for Phase I of the Wathen Lane Bridge Replacement Project The vote was called. On roll call, the vote stood: Commissioner Mills --------------- Aye: Commissioner Johnston ---------- Aye: Commissioner Hite ---------------- Aye: Commissioner Royster ------------ Aye: Mayor Austin ---------------------- Aye: WHEREUPON Mayor Austin declared the resolution adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: July 14, 2015 Maree Collins, Acting City Clerk ______________________________ CITY MANAGER’S REPORT: MR. SIGHTS stated that there would be no Work Session in July but we will have a Work Session in August. He said that the new fire truck was here and parked downstairs. The playground equipment was delivered to the East End Park and he was there for part of the installation. _____________________________ COMMISSIONER’S REPORTS MAYOR AUSTIN asked Mr. Newman how the concrete work was going at the East End Park. Mr. Newman replied that Glen Stone Construction had volunteered to do the concrete sidewalks and he is scheduled to be back in town at the end of July and proposed to complete the work at that time. COMMISSIONER HITE agreed that Henderson was fortunate that we could make improvements to the East End Park. She mentioned that there were blocked views at some intersections that make pulling out from the left or right a dangerous move. She explained that they make mirrors that would allow a person to see both sides without having to remove a hill or something like that. Mr. Sights asked Commissioner Hite to send him an email about the locations that she has noticed and staff will be watching too. She suggested that maybe Frank Boyett would want to put something in the paper asking for the public’s suggestions. ______________________________ EXECUTIVE SESSION: REAL ESTATE MOTION by Commissioner Royster, seconded by Commissioner Hite, pursuant to provisions of KRS 61.810 (1)(b) for deliberations on the future acquisition or sale of real property located in the area of First Street, Third Street, Green Street, and Carlisle Street. The vote was called. On roll call, the vote stood: Commissioner Mills --------------- Aye: Commissioner Johnston ----------- Aye: Commissioner Hite ---------------- Aye: Commissioner Royster ------------ Aye: Mayor Austin ---------------------- Aye:  A Regular July 14, 2015 MEETING RECONVENE: MOTION by Commissioner Royster, seconded by Commissioner Hite, the Board of Commissioners reconvened in regular session. The vote was called. On roll call, the vote stood: Commissioner Mills --------------- Aye: Commissioner Johnston ----------- Aye: Commissioner Hite ---------------- Aye: Commissioner Royster ------------ Aye: Mayor Austin ---------------------- Aye: MEETING ADJOURN: MOTION by Commissioner Mills, seconded by Commissioner Hite to adjourn the meeting. The vote was called. On roll call, the vote stood: Commissioner Mills --------------- Aye: Commissioner Johnston ---------- Aye: Commissioner Hite ---------------- Aye: Commissioner Royster ------------ Aye: Mayor Austin ---------------------- Aye: WITHOUT OBJECTION, the Meeting adjourned at approximately 6:15 p.m. _______________________ Steve Austin, Mayor ATTEST: July 28, 2015. ___________________________ Carolyn Williams, City Clerk