Board of Commissioners Meetings

689 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on November 10, 2015 A regular meeting of the Board of Commissioners of the City of Henderson, Kentucky, was held on Tuesday, November 10, 2015, at 5:30 p.m., prevailing time, in the third floor Assembly Room located in the Municipal Center building at 222 First Street, Henderson, Kentucky. INVOCATION was given by Reverend Charles Johnson, Norris Chapel Baptist Church, followed by Mayor Austin leading the assemblage in recitation of the Pledge of Allegiance to our American Flag. There were present Mayor Steve Austin presiding: PRESENT: Commissioner Jan Hite Commissioner X R. Royster, III Commissioner Robert M. (Robby) Mills Commissioner Jesse Johnston, IV ALSO PRESENT: Mr. Russell R. Sights, City Manager Mr. William L. (Buzzy) Newman, Jr., Assistant City Manager Mrs. Dawn Kelsey, City Attorney Mrs. Karla Beckgerd, Acting City Clerk Mr. Robert Gunter, Finance Director Mrs. Connie Galloway, Human Resources Director Mr. Trace Stevens, Parks and Recreation Director Mr. Charles Stauffer, Police Chief Mr. Brian Bishop, City-County Planning Director Mrs. Claudia Wayne, City-County Planning Assistant Director Mr. Tom Williams, HWU General Manager Mr. Leason Neel, HWU Chief Financial Officer Ms. Brenda Wethington, Transit Superintendent Ms. Victoria Reed, Kyndle Ms. Jessica Schmidt, 14 NEWS Mr. Drew Greenwell Mr. Kirk Greenwell Mr. Preston Herndon, Police Officer Mr. Mike Richardson, Police Reserve Officer Mr. Ron Jenkins, The Gleaner Mr. Frank Boyett, The Gleaner ________________________ PRESENTATION: MR. BRIAN BISHOP, Executive Director, Henderson-Henderson County Planning Commission presented the City with a check in the amount of $42,902.50 representing the City’s portion of excess funds in their fiscal year 2015 operating budget. He also presented a check in the amount of $32,400.00 for the cost of the consultant working on the vision and comprehensive plans. MAYOR AUSTIN and the Board thanked Mr. Bishop and the Planning Commission staff for their hard work and dedication. ________________________ APPROVAL OF CONSENT AGENDA: MAYOR AUSTIN asked the Acting City Clerk to read the items on the Consent Agenda. Minutes: October 27, 2015, Regular Meeting RESOLUTION NO. 116-15: 690 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on November 10, 2015 RESOLUTION APPROVING PURCHASE OF TWO 2015 CUTAWAY BUSES FROM NATIONAL BUS SALES AND LEASING, INC., P.O. BOX 6549, MARIETTA, GEORGIA IN THE TOTAL AMOUNT OF $198,987.00 MOTION by Commissioner Royster, seconded by Commissioner Hite, to approve the items on the Consent Agenda. The vote was called. On roll call, the vote stood: Commissioner Johnston ----------- Aye: Commissioner Hite ---------------- Aye: Commissioner Royster ----------- Aye: Commissioner Mills --------------- Aye: Mayor Austin --------------------- Aye: MAYOR AUSTIN announced that an item would be brought forward from the agenda in order to accommodate those with other commitments ________________________ RESOLUTION NO. 117-15: RESOLUTION REJECTING BID FOR THE SALE OF 237.332 ACRES OF AGRICULTURAL PROPERTY KNOWN AS “THE HOGE FARM” TO K & D FARMS OF MORGANFIELD, KENTUCKY, FOR THEIR BID IN THE AMOUNT OF $593,330.00 MOTION by Commissioner Hite, seconded by Commissioner Mills, to adopt the resolution rejecting the bid for the sale of 237.332 acres of agricultural property known as the “Hoge Farm” to K & D Farms, for their bid amount of $593,330.00 DISCUSSION WAS HELD. VERBATIM DISCUSSION IS ON TAPE OF THIS MEETING. The vote was called. On roll call, the vote stood: Commissioner Johnston ----------- Aye: Commissioner Hite ---------------- Aye: Commissioner Royster ----------- Aye: Commissioner Mills --------------- Aye: Mayor Austin --------------------- Aye: WHEREUPON Mayor Austin declared the resolution adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: November 10, 2015 Karla Beckgerd, Acting City Clerk ________________________ ORDINANCE NO. 29-15: SECOND READING ORDINANCE AMENDING JOB CLASSIFICATION AND PAY PLAN ORDINANCE AMENDING JOB CLASSIFICATION AND PAY PLAN BY CHANGING GRADE AND CLASSIFICATION OF HENDERSON WATER UTILITY (HWU) GIS MANAGER, BY RE-CLASSIFYING SECRETARY TO HWU SOC SECRETARY SENIOR AT SYSTEMS OPERATION CENTER (SOC) AND AMENDING HENDERSON WATER UTILITY (HWU) BUDGETED POSITIONS AND JOB CLASSIFICATIONS OF THE 2015-2016 HWU BUDGET BY DELETING A PART-TIME/ SEASONAL SECRETARY POSITIONAND ADDING A HWU (SOC) SECRETARY POSITION AT SYSTEMS OPERATION CENTER (SOC)  691 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on November 10, 2015 MOTION by Commissioner Royster, seconded by Commissioner Hite, that the Ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Johnston ----------- Aye: Commissioner Hite ---------------- Aye: Commissioner Royster ----------- Aye: Commissioner Mills --------------- Aye: Mayor Austin --------------------- Aye: WHEREUPON Mayor Austin declared the Ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: November 10, 2015 Karla Beckgerd, Acting City Clerk ________________________ ORDINANCE NO. 30-15: SECOND READING ORDINANCE AMENDING A PORTION OF CITY BUDGET ORDINANCE AMENDING CITY OF HENDERSON PERSONNEL SCHEDULE IN CITY MANAGER DIVISION OF THE 2015-2016 CITY BUDGET BY ADDING A FULL TIME PUBLIC INFORMATION SPECIALIST POSITION, AND DELETING A PART-TIME PUBLIC INFORMATION SPECIALIST POSITION MOTION by Commissioner Mills, seconded by Commissioner Johnston, that the Ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Johnston ----------- Aye: Commissioner Hite ---------------- Aye: Commissioner Royster ----------- Aye: Commissioner Mills --------------- Aye: Mayor Austin --------------------- Aye: WHEREUPON Mayor Austin declared the Ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: November 10, 2015 Karla Beckgerd, Acting City Clerk ________________________ ORDINANCE NO. 31-15: FIRST READING ORDINANCE AMENDING BUDGET AND APPROPRIATION ORDINANCE AN ORDINANCE AMENDING BUDGET AND APPROPRIATION ORDINANCE FOR THE FISCAL YEAR COMMENCING JULY 1, 2015 AND ENDING JUNE 30, 2016 FOR THE CITY OF HENDERSON, KENTUCKY MOTION by Commissioner Hite, seconded by Commissioner Royster, that the Ordinance be adopted. DISCUSSION WAS HELD. VERBATIM DISCUSSION IS ON TAPE OF THIS MEETING. 692 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on November 10, 2015 The vote was called. On roll call, the vote stood: Commissioner Johnston ----------- Aye: Commissioner Hite ---------------- Aye: Commissioner Royster ----------- Aye: Commissioner Mills --------------- Aye: Mayor Austin --------------------- Aye: WHEREUPON Mayor Austin declared the Ordinance adopted on its first reading and ordered that it be presented for a second reading at a meeting of the Board of Commissioners. ________________________ ORDINANCE NO. 32-15: FIRST READING ORDINANCE AMENDING EMPLOYEE MANUAL ORDINANCE AMENDING ARTICLE 128 –PROBATIONARY PERIOD BY DELETING POLICE IN PARAGRAPH B, AND ADDING A NEW PARAGRAPH C REGARDING POLICE AND THE REQUIREMENTS OF INITIAL AND PROMOTIONAL APPOINTEES IN THE POLICE DEPARTMENT OF THE EMPLOYEE MANUAL OF THE CITY OF HENDERSON MOTION by Commissioner Hite, seconded by Commissioner Royster, that the Ordinance be adopted. DISCUSSION WAS HELD. VERBATIM DISCUSSION IS ON TAPE OF THIS MEETING. The vote was called. On roll call, the vote stood: Commissioner Johnston ----------- Aye: Commissioner Hite ---------------- Aye: Commissioner Royster ----------- Aye: Commissioner Mills --------------- Aye: Mayor Austin --------------------- Aye: WHEREUPON Mayor Austin declared the Ordinance adopted on its first reading and ordered that it be presented for a second reading at a meeting of the Board of Commissioners. ________________________ ORDINANCE NO. 33-15: FIRST READING ORDINANCE AMENDING A PORTION OF CITY BUDGET ORDINANCE AMENDING CITY OF HENDERSON PERSONNEL SCHEDULE IN FINANCE ADMINISTRATION DIVISION OF THE 2015-2016 CITY BUDGET BY ADDING A FULL TIME ACCOUNT TECHNICIAN SENIOR MOTION by Commissioner Johnston, seconded by Commissioner Hite, that the Ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Johnston ----------- Aye: Commissioner Hite ---------------- Aye: Commissioner Royster ----------- Aye: Commissioner Mills --------------- Aye: Mayor Austin --------------------- Aye: WHEREUPON Mayor Austin declared the Ordinance adopted on its first reading and ordered that it be presented for a second reading at a meeting of the Board of Commissioners. ________________________  693 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on November 10, 2015 RECOGNITION OF VISITORS: MAYOR AUSTIN asked if there was anyone that wished to address the Board regarding an item that had not been addressed on the regular agenda. CITY MANAGER’S REPORT: MR. SIGHTS stated that he would like to thank all of the City employees that have participated in the Volunteer and Information Center Thanksgiving Food Drive. This is a good cause and he is proud that there has been a lot of activity with the food drive from the City employees. ________________________ COMMISSIONER’S REPORTS: COMMISSIONER HITE in recognition of Veterans Day tomorrow, extended her thanks to all the veterans for all their sacrifices, and the sacrifices of their families, made in service to our country. ________________________ MAYOR AUSTIN noted that we are very close to finalizing the purchase of the nature conservancy property at the south end of town so that we can finish the last mile of the Canoe Creek cleaning/clearing project which would decrease residential flooding caused by a bottleneck in the creek from debris. Mayor Austin added that Russell, Buzzy, and Dawn have all put in countless hours and worked tirelessly with negotiations to see this project to its final stages. COMMISSIONER MILLS asked if we had set aside funding in the budget for the clearing in this property. ASSISTANT CITY MANAGER Buzzy Newman answered that there was adequate funding left from the state grant funds to cover the expense of the clearing project. He further indicated that he had been in contact with the contractor and work should start after Thanksgiving because the contractor is currently helping clean up after the hurricane in South Carolina. VERBATIM DISCUSSION IS ON TAPE OF THIS MEETING ________________________ EXECUTIVE SESSION: REAL ESTATE AND PERSONNEL MOTION by Commissioner Royster, seconded by Commissioner Mills, pursuant to provisions of KRS 61.810(1)(b) for deliberations on the future acquisition or sale of real property located between Old Madisonville Road (KY 285) & Henderson Corporate Park, & Country View Subdivision between Canoe Creek & Rocks Road off South Green Street (US 41A/60). As well as pursuant to KRS 61.810(1)(f) for the discussions or hearings that might lead to the appointment, discipline, or dismissal of an individual employee. The vote was called. On roll call, the vote stood: Commissioner Johnston --- Aye: Commissioner Hite --------- Aye: Commissioner Royster ---- Aye: Commissioner Mills ------- Aye: Mayor Austin --------------- Aye: ________________________ MEETING RECONVENE: MOTION by Commissioner Hite, seconded by Commissioner Royster, the Board of Commissioners reconvened in regular session. 694 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on November 10, 2015 The vote was called. On roll call, the vote stood: Commissioner Johnston --- Aye: Commissioner Hite -------- Aye: Commissioner Royster ---- Aye: Commissioner Mills ------- Aye: Mayor Austin --------------- Aye: ________________________ RESOLUTION NO. 118-15: RESOLUTION APPROVING APPOINTMENT OF N. MAREE COLLINS AS CITY CLERK FOR THE CITY OF HENDERSON MOTION by Commissioner Hite, seconded by Commissioner Royster, to adopt the resolution appointing N. Maree Collins as City Clerk for the City of Henderson. The vote was called. On roll call, the vote stood: Commissioner Johnston ----------- Aye: Commissioner Hite ---------------- Aye: Commissioner Royster ----------- Aye: Commissioner Mills --------------- Aye: Mayor Austin --------------------- Aye: WHEREUPON Mayor Austin declared the resolution adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: November 10, 2015 Karla Beckgerd, Acting City Clerk _________________________ MEETING ADJOURN: MOTION by Commissioner Jan Hite, seconded by Commissioner Jesse Johnston IV, to adjourn the meeting. The vote was called. On roll call, the vote stood: Commissioner Johnston ----------- Aye: Commissioner Hite ---------------- Aye: Commissioner Royster ----------- Aye: Commissioner Mills --------------- Aye: Mayor Austin --------------------- Aye: __________________________ WITHOUT OBJECTION, the Meeting adjourned at approximately 7:06 p.m. ___________________________ ATTEST: Steve Austin, Mayor November 24, 2015 ______________________ Maree Collins, City Clerk