Board of Commissioners Meetings

171 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on October 11, 2016 A regular meeting of the Board of Commissioners of the City of Henderson, Kentucky, was held on Tuesday, October 11, 2016, at 5:30 p.m., prevailing time, in the third floor Assembly Room located in the Municipal Center Building at 222 First Street, Henderson, Kentucky. INVOCATION was given by Reverend Orbley Ramsey, Lawndale Baptist Church followed by recitation of the Pledge of Allegiance to our American Flag. There were present Mayor Steve Austin presiding: PRESENT: Commissioner Jan Hite Commissioner Robert M. (Robby) Mills Commissioner X R. Royster, III ABSENT: Commissioner Jesse Johnston, IV ALSO PRESENT: Mr. Russell R. Sights, City Manager Mr. Randall Redding, Acting City Attorney Ms. Maree Collins, City Clerk Mr. William L. Newman, Jr. Assistant City Manager Mrs. Donna Stinnett, Public Information Officer Mr. Robert Gunter, Finance Director Mr. Charles Stauffer, Police Chief Mr. Trace Stevens, Parks & Recreation Director Ms. Penny Hahn, Assistant Finance Director Mr. Mark Simmons, Recreation Program Manager Mr. Brian Bishop, City-County Planning Executive Director Mr. Gary Colberg, CEO, Methodist Hospital Ms. Alexandria Piper-Jones, Interim Director of Marketing, Methodist Hospital Mr. Ken Christopher, Henderson County War Memorial Foundation Mr. Mac Neel, Henderson County War Memorial Foundation Mr. Charlie Crabtree, Henderson County War Memorial Foundation Mr. Ed Bremer, Henderson County War Memorial Foundation Mr. Tom Davis, City Commissioner Candidate Mr. Preston Herndon Mr. Greg Gibson Mr. Robert Pruitt, City Commissioner Candidate Ms. Brittany Ross, SurfKy Reporter Ms. Laura Acchiardo, the Gleaner Mr. Keith Duncan, Police Officer ________________________ PRESENTATION: Methodist Hospital Quarterly Report MR. GARY COLBERG, President and Chief Executive Officer, Methodist Hospital, thanked the Mayor and Board of Commissioners for allowing him to present a brief update on his five month tenure in Henderson and introduced Ms. Alexandria Piper-Jones, Interim Director of Marketing. Mr. Colberg stressed his goal of transparency through regularly scheduled meetings with community leaders, hospital employees, and volunteers. He also stressed the overall goal of improving the customer and patient experience. He reported that some changes that either have already happened or are in progress include relocating the Chapel and Human Resources for easier access; extended HR office and doctor’s office hours; implementing an on call rotation for all administrators; building repairs to the North Tower; construction of a knee wall for artwork on a rooftop for viewing from the new chemo infusion center; installation of heated messaging chairs in the infusion center; updating the website; revitalizing current partnerships with Kosairs Children’s Hospital (now Norton Healthcare) and Markey Cancer 172 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on October 11, 2016 Center and putting together new local partnerships; and developing an overall strategic planning process for the future of Methodist Hospital. PRESENTATION: Admiral Husband Edward Kimmel Statue Placement MR. KEN CHRISTOPHER, Henderson County War Memorial Foundation, presented a depiction of the location and a rendering of how the actual statue would be placed at the riverfront. He also reported that the flag poles are not bent only leaning over and can be straightened using wedges under the foundation. At that point he requested that the city assist with straightening the flag poles; removing some shrubbery; installing handicap accessible sidewalk with paver bricks, that will be supplied by the Foundation, on either side of the statue that may be sold as donor bricks; relocating two benches; installation of the foundation; and manpower to place the approximately 300 pound statue. It was requested that he return to a future meeting to show where the paver/donor bricks would be located. Mr. Christopher also indicated that they would submit an Event Permit Application with further details and to request closing Water Street for the event scheduled for Saturday, December 3rd. APPROVAL OF CONSENT AGENDA: MAYOR AUSTIN asked the City Clerk to read the Consent Agenda. Minutes: September 27, 2016, Regular Meeting Motion by Commissioner Robert M. Mills, seconded by Commissioner X R. Royster, to approve the items on the Consent Agenda as presented. The vote was called. On roll call, the vote stood: Commissioner Johnston --- Absent: Commissioner Hite -------- Aye: Commissioner Royster ---- Aye: Commissioner Mills ------- Aye: Mayor Austin --------------- Aye: WHEREUPON, Mayor Austin declared the consent agenda items approved. /s/ Steve Austin Steve Austin, Mayor ATTEST: October 11, 2016 Maree Collins, City Clerk ________________________ ORDINANCE NO. 33-16: SECOND READ ORDINANCE AMENDING BUDGET AND APPROPRIATION ORDINANCE AN ORDINANCE AMENDING BUDGET AND APPROPRIATION ORDINANCE FOR THE FISCAL YEAR COMMENCING JULY 1, 2016 AND ENDING JUNE 30, 2017 FOR THE CITY OF HENDERSON, KENTUCKY MOTION by Commissioner X R. Royster, seconded by Commissioner Jan Hite, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Johnston --- Absent: Commissioner Hite -------- Aye: Commissioner Royster ---- Aye: Commissioner Mills ------- Aye: Mayor Austin --------------- Aye:  173 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on October 11, 2016 WHEREUPON, Mayor Austin declared the ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: October 11, 2016 Maree Collins, City Clerk ________________________ RESOLUTION 55-16: RUSSELL R. SIGHTS, City Manager, indicated that he was requesting an amendment before the resolution is read to include ‘or other identifiable logo’ so that the Municipal Gas System and the Mass Transit System may use logos other than the city seal or the new branding insignia on their vehicles. Without objection the city clerk was instructed to read the resolution including the verbiage ‘or other identifiable logo.’ RESOLUTION 55-16: RESOLUTION EXEMPTING CERTAIN CITY OWNED VEHICLES FROM BEING IDENTIFIED WITH CITY BRANDING INSIGNIA OR CITY SEAL OR OTHER IDENTIFIABLE LOGO MOTION by Commissioner X R. Royster, seconded by Commissioner Jan Hite, to adopt the resolution exempting certain City owned vehicles from being identified with the City Branding Insignia, City Seal, or other identifiable logo. The vote was called. On roll call, the vote stood: Commissioner Johnston --- Absent: Commissioner Hite -------- Aye: Commissioner Royster ---- Aye: Commissioner Mills ------- Aye: Mayor Austin --------------- Aye: WHEREUPON, Mayor Austin declared the resolution adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: October 11, 2016 Maree Collins, City Clerk ________________________ MUNICIPAL ORDER NO. 51-16: RUSSELL R. SIGHTS, City Manager, indicated that this bid for the project exceeds the approved budgeted amount by $4,655.00; however, it is staff’s opinion that rebidding would end in the same result for this somewhat specialized project. He then asked Trace Stevens and Mark Simmons to detail the project. TRACE STEVENS, Parks & Recreation Director, indicated that this is the replacement for the filtering media which is specialized sand and gravel that is normally exchanged or replaced with new every 15 years and it has been 22 years since this has been done at the Atkinson Pool. Also included in this bid, is replacement of lateral water lines and other pieces and parts as well as the inside of the tank will be sandblasted and painted with a preservative zinc paint to keep it from corroding. Mr. Stevens indicated that some of the reason the bid came in a little over budget is that the interior of the tank while not as bad as it could have been does have some rust that needed to be addressed prior to being painted. 174 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on October 11, 2016 MUNICIPAL ORDER NO. 51-16: MUNICIPAL ORDER AWARDING BID FOR THE LUMP SUM BID-TURNKEY PROJECT, POOL MEDIA REPLACEMENT FOR ATKINSON POOL TO SPEAR CORPORATION, OF ROACHDALE, INDIANA IN THE AMOUNT OF $39,155.00 MOTION by Commissioner Jan Hite, seconded by Commissioner Robert M. Mills, to adopt the municipal order awarding the bid to Spear Corporation of Roachdale, Indiana, for the Atkinson Park Pool Media Replacement Turnkey Project in strict accordance with their bid as submitted pursuant to Bid Reference 16-23. The vote was called. On roll call, the vote stood: Commissioner Johnston --- Absent: Commissioner Hite -------- Aye: Commissioner Royster ---- Aye: Commissioner Mills ------- Aye: Mayor Austin --------------- Aye: WHEREUPON, Mayor Austin declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: October 11, 2016 Maree Collins, City Clerk ________________________ MUNICIPAL ORDER NO. 52-16: RUSSELL R. SIGHTS, City Manager, indicated that Steve Gibson and Penny Hahn were present if there were questions relating to this bid for the purchase of a two-ton Freightliner dump truck with snow plow and salt spreader attachments that will replace a 1989 Ford dump truck. This purchase is a carryover from FY2016 with $125,000.00 budgeted. MUNICIPAL ORDER NO. 52-16: MUNICIPAL ORDER AWARDING BID FOR THE PURCHASE OF ONE (1) TWO-TON DUMP TRUCK WITH SNOW PLOW AND SALT SPREADER TO TRUCK CENTERS, INC. OF EVANSVILLE, INDIANA IN THE AMOUNT OF $115,890.00 MOTION by Commissioner X R. Royster, seconded by Commissioner Robert M. Mills, to adopt the municipal order awarding the bid to Truck Centers, Inc. of Evansville, Indiana in the amount of $115,890.00 in strict accordance with their bid as submitted pursuant to Bid Reference 16-25 for the purchase of a two-ton dump truck with snow plow and salt spreader. The vote was called. On roll call, the vote stood: Commissioner Johnston --- Absent: Commissioner Hite -------- Aye: Commissioner Royster ---- Aye: Commissioner Mills ------- Aye: Mayor Austin --------------- Aye: WHEREUPON, Mayor Austin declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: October 11, 2016 Maree Collins, City Clerk ________________________  175 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on October 11, 2016 CITY MANAGER’S REPORT: RUSSELL R. SIGHTS, City Manager, reported that he had declined a request from the Downtown Henderson Partnership to schedule a work session to discuss the food truck ordinance with two potential food truck vendors and health department staff. He indicated that he believes that should be handled by them internally. Mr. Sights further indicated that staff would continue with the plan to survey all the Central Business District businesses to best draft a revised food truck ordinance for review by the Board of Commissioners. ________________________ MR. SIGHTS, requested that the City Clerk read into the record City Commission Memorandum 16-224 regarding a request for annexation for property located at 2120 South Green Street. City Clerk read the following into the record: The appropriate action at this time would be to make a motion, and have a vote, to forward this request to the Planning Commission for the purpose of determining the appropriate zoning designation for the property. MOTION by Commissioner Jan Hite, seconded by Commissioner X R. Royster, that the Board of Commissioners forward the annexation request to the Planning Commission for review and determination on the appropriate zoning designation for the property. The vote was called. On roll call, the vote stood: Commissioner Johnston --- Absent: Commissioner Hite -------- Aye: Commissioner Royster ---- Aye: Commissioner Mills ------- Aye: Mayor Austin --------------- Aye: ________________________ 176 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on October 11, 2016 COMMISSIONER’S REPORT: COMMISSIONER HITE remarked that she was excited to have the Canoe Creek Nature Trail officially opened. She thanked everyone that volunteered their time and resources and/or donated to this environmental educational project. ________________________ COMMISSIONER ROYSTER indicated that while driving and walking around town he noticed property maintenance issues, not just grass and weeds but also junk in yards and vehicles parked for extended periods on the streets and wanted to know what is being done to address the issue. Mr. Sights responded that the city responds to complaints, however if the Board would rather move to a comprehensive plan that would include actively looking for violations that certainly could be done. Assistant City Manager William L. Newman, Jr. reported that recent changes to the Kentucky Revised Statutes allow for changes beginning in January to the city’s property maintenance code ordinances. These changes include several different tools that could help address the issues that Commissioner Royster brought up. Commissioner Royster indicated that he would give Mr. Newman a list of the offending properties and would be open to waiting until the code changes were presented for review before pursuing a comprehensive plan approach. ________________________ MEETING ADJOURN: MOTION by Commissioner X R. Royster, seconded by Commissioner Jan Hite, to adjourn the meeting. The vote was called. On roll call, the vote stood: Commissioner Johnston --- Absent: Commissioner Hite -------- Aye: Commissioner Royster ---- Aye: Commissioner Mills ------- Aye: Mayor Austin --------------- Aye: WITHOUT OBJECTION, Mayor Austin declared the Meeting adjourned at approximately 6:30 p.m. ___________________________ ATTEST: Steve Austin, Mayor October 25, 2016 ______________________ Maree Collins, City Clerk