Board of Commissioners Meetings

227 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on November 28, 2017 INVOCATION was given by Reverend Mark Moog, Trinity Lutheran Church, followed by recitation of the Pledge of Allegiance to our American Flag. There were present Mayor Steve Austin presiding: PRESENT: Commissioner Patti Bugg Commissioner Robert N. Pruitt, Sr. Commissioner Bradley S. Staton Commissioner Austin P. Vowels ALSO PRESENT: Mr. Russell R. Sights, City Manager Mrs. Dawn Kelsey City Attorney Ms. Maree Collins, City Clerk Mrs. Donna Stinnett, Community Relations Manager/Public Information Officer Mr. Charles Stauffer, Police Chief Mr. Jason Hargitt, Police Lieutenant Mr. Robert Gunter, Finance Director Mrs. Connie Galloway, Human Resources Director Mrs. Francis Malony, Benefits Coordinator Mr. Owen Reeves, Gas System Director Mr. Brian Bishop, Planning Commission Executive Director Mr. Ray Nix, Codes Administrator Mr. Trace Stevens, Parks, Recreation & Cemeteries Director Mrs. Jennifer Latimer, Executive Assistant Mr. Tom Williams, HWU General Manager Mr. Paul Bird, Water & Sewer Commission Chairman Mr. Todd Bowley, HWU Chief Financial Officer Mr. Chris Heimgartner, Henderson Municipal Power & Light General Manager Mr. Brian Crafton, Myriad CPA Group Ms. Angela Hagedorn, Humane Society of Henderson County Executive Director Ms. Katie Crooks, Humane Society of Henderson County Chief Animal Control Officer Ms. Abby Dixon, Henderson County Tourist Commission Executive Director Ms. Courtney Vowels, Henderson Leadership Initiative Mr. William Monsour, Henderson Leadership Initiative Reverend Mark Moog, Trinity Lutheran Church Mr. Douglas White, the Gleaner Channel 14 News Cameraman Mr. Mike Richardson, Police Reserve Officer ________________________ PRESENTATION: “Henderson Water Utility Report on Audited Financial Statements for Fiscal Years Ended June 30, 2017 and 2016” BRIAN CRAFTON, Myriad CPA Group, gave a brief summary on the audit presented: an unmodified opinion or, clean opinion which indicates financials presented were fair and accurate. There were no material modifications that needed to be made. The Statements of Net Position is basically a balance sheet. He noted that the Cash and Cash Equivalents in 2017 is at $6,787,165.00 compared to the previous year of $8,374,950.00, a decrease of $1,587,785.00 and that the Total Deferred Outflows of Resources of $2,052,846.00 versus the previous year of $1,340,953.00 is pension related. The other state provided pension related number is found under the Non-Current Liabilities section, Accrued Pension Liability. That number went from $6,734,694.00 to $8,132,373.00, just shy of a $1.4 million increase on that liability. The Total Net Position as of June 30, 2017 was $46,092,187.00 versus $44,722,962.00 in 2016, an increase of about $1.3 million. That number comes from the Statements of Revenues, Expenses, and Changes in Net Position, which is basically a condensed profit/loss statement. Total Operating Revenues went up approximately $860,000.00 from $18.2 million to $19 million, with an 228 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on November 28, 2017 increase of expenses from about $16.6 million to $17.9 million, or an approximate $1.3 million increase in expenses. That leaves Operating Income of $1,095,291.00, a $500,000.00 decrease from last year. The Increase in Net Position in 2017 is $1,369,225.00, that is basically the net income that was generated in 2017. However, the Capital Contributions of $1,536,856.00 includes funding from the Finley Addition Project. If that number is removed it would reflect a $167,000.00 net loss for the year versus an almost $1.4 million gain. The 2016 number was at $238,000.00, the 2015 number was about $400,000.00, and the 2014 number was about $1 million. He stated, that the reason he mentioned this is because there is a bit of a negative trend. Total Cash and Cash Equivalents was about $11.6 million at the beginning of the 2016 fiscal year, about $8.3 million at the beginning of the 2017 fiscal year, and $6.7 million at the beginning of the 2018 fiscal year. The water utility is still in good shape, but there is a negative trend. The audit was presented to and accepted by the Water and Sewer Commission at their November meeting. MOTION by Commissioner Pruitt, seconded by Commissioner Bugg, to accept the Water & Sewer Commission Report on Audits of Financial Statements for Fiscal Year 2017 and 2016. The vote was called. On roll call, the vote stood: Commissioner Vowels --- Aye: Commissioner Staton ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Bugg ------ Aye: Mayor Austin -------------- Aye: ________________________ PRESENTATION: Humane Society of Henderson County Quarterly Report ANGELA HAGEDORN, Humane Society of Henderson County Executive Director and Animal Control Director, reported on happenings at the shelter over the past quarter: The BARK Animal Control Court Diversion Program has started with several referrals and they are hoping for continued success. Other animal control programs from in-state and out-of-state have inquired about starting a similar program. There was an influx of strays and surrenders this quarter with mild weather extending the kitten and puppy season. Also, the number of dogs running loose caused an increase in strays brought into the shelter. She indicated that they continue working toward securing the Community Cat Grant for the GRADD area. She has spoken to each County Judge Executive and presented to a few of the Fiscal Courts and they are all on board with the program. Now she is working on the next steps to try to secure that grant. The grant will come from a foundation and will be managed by the GRADD district because it will be for all of the counties. This grant is for any shelter or rescue in those counties that it serves that agree to the Community Cats requirements. Hurricanes put a stress and strain on the shelter moving animals out into rescues and on adoptions. Donations were down during that time; therefore staffing adjustments were necessary along with some other adjustments to compensate for the decrease in funding. The end of the quarter showed an improvement with moving animals to rescues and adoptions. Work continues on a livestock seizure case and a hotel seizure case. Unfortunately the poultry in the livestock case had two forms of mycoplasma diseases and the Kentucky State Veterinary Office noted that the most humane course of action would be to euthanatize all of the poultry. The office came to the foster farm and humanely euthanized all of the poultry on November 20, 2017. Animal Control is still awaiting medical release to place the remaining livestock animals. They are thankful for the Board’s support and the support of the community. She concluded with “remember to spay and neuter your pets and to keep them up to date on rabies and other vaccinations as well as getting a city and/or county tag; and lastly, if you want a pet-adopt don’t shop.” ________________________  229 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on November 28, 2017 PRESENTATION: “Cemetery Recommendation for Columbarium” RUSSELL R. SIGHTS, City Manager, reported that the Parks, Recreation and Cemeteries Director had been delayed and that he would start the presentation. He indicated that the last of the original 56 niches built in 1986 in Fairmont Cemetery Chapel was sold in October. Mr. Stevens has provided information on several different options for a new Columbarium including the Salem Stone and Eickhof which closely match the existing unit in Fairmont Cemetery. The Salem Stone, the Premier, and the Columbarium contain only single niches; the Eickhof contains only double niches; and the Salem Stone custom contains both single and double niches. The information provided estimates cost as well as the percent of profit if the niches were sold at the current rate for singles of $750.00 and a proposed rate for doubles of $1,125.00, as doubles were not available in the past. The recommendation is to place the new unit in Fernwood Cemetery in the new section that is currently reserved for mausoleum expansion. The placement of this unit is intended to complement any future mausoleum placement, not a replacement for a mausoleum unit when that need arises. TRACE STEVENS, Parks, Recreation and Cemeteries Director, explained that he had a slight family emergency and apologized for being late. DISCUSSION WAS HELD relating to possible locations in both Fernwood and Fairmont Cemeteries; the cost and profit percent of each option; whether to proceed in the current budget with an appropriation amendment or to wait until the new budget to proceed; whether or not to offer both single and double niches; pricing of the various options; whether or not to proceed with writing specifications for one or both of the options that more closely match current units; and the number of current mausoleum units available. It was determined that staff would proceed with preparing special conditions and technical specifications on the two units that most closely match the current unit. ________________________ EXECUTIVE SESSION: Litigation MOTION by Commissioner Bugg, seconded by Commissioner Staton, to go into Executive Session pursuant to KRS 61.810(1)(c) for the purpose of discussion of proposed litigation against the City. The vote was called. On roll call, the vote stood: Commissioner Vowels --- Aye: Commissioner Staton ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Bugg ------ Aye: Mayor Austin -------------- Aye: ________________________ MEETING RECONVENED: MOTION by Commissioner Pruitt, seconded by Commissioner Staton, the Board of Commissioners reconvened in regular session. The vote was called. On roll call, the vote stood: Commissioner Vowels --- Aye: Commissioner Staton ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Bugg ------ Aye: Mayor Austin -------------- Aye: ________________________ 230 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on November 28, 2017 APPROVAL OF CONSENT AGENDA: MAYOR AUSTIN asked the City Clerk to read the Consent Agenda. Minutes: November 14, 2017, Regular Meeting Motion by Commissioner Vowels, seconded by Commissioner Pruitt, to approve the items on the Consent Agenda as presented. The vote was called. On roll call, the vote stood: Commissioner Vowels --- Aye: Commissioner Staton ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Bugg ------ Aye: Mayor Austin -------------- Aye: WHEREUPON, Mayor Austin declared the consent agenda items approved. /s/ Steve Austin Steve Austin, Mayor ATTEST: November 28, 2017 Maree Collins, City Clerk ________________________ ORDINANCE NO. 60-17: SECOND READ ORDINANCE AMENDING CODE OF ORDINANCES REGARDING CEMETERIES AN ORDINANCE AMENDING CHAPTER 8, CEMETERIES, ARTICLE I, IN GENERAL, SECTION 8-2 [ISSUANCE OF PERMITS FOR] INTERMENT, SECTION 8-3 RULES AND REGULATIONS, AND SECTION 8-46 PAYMENT OF FEES; DEED; REGISTER OF LOT, OF THE CODE OF ORDINANCES OF THE CITY OF HENDERSON MOTION by Commissioner Bugg, seconded by Commissioner Vowels, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Vowels --- Aye: Commissioner Staton ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Bugg ------ Aye: Mayor Austin -------------- Aye: WHEREUPON, Mayor Austin declared the ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: November 28, 2017 Maree Collins, City Clerk ________________________ ORDINANCE NO. 61-17: SECOND READ ORDINANCE AMENDING GARBAGE AND REFUSE AND RUBBISH AN ORDINANCE AMENDING CHAPTER 14, GARBAGE AND REFUSE, AND RUBBISH, ARTICLE I, IN GENERAL, ARTICLE II, CENTRAL BUSINESS DISTRICT, ARTICLE III, TRANSFER STATION/RESIDUAL [SANITARY]LANDFILL, ARTICLE IV, COMMERCIAL HAULERS, AND ARTICLE V, RATES AND CHARGES, OF THE CODE OF ORDINANCES OF THE CITY OF HENDERSON MOTION by Commissioner Vowels, seconded by Commissioner Bugg, that the ordinance be adopted.  231 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on November 28, 2017 MAYOR AUSTIN thanked Sam Lingerfelt, City Sanitation Superintendent, and Nancy Watkins, County Solid Waste and Recycling Coordinator, for arranging to have Alles Brothers Furniture Company’s cardboard picked up for recycling on a daily basis instead of with the regular garbage. The vote was called. On roll call, the vote stood: Commissioner Vowels --- Aye: Commissioner Staton ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Bugg ------ Aye: Mayor Austin -------------- Aye: WHEREUPON, Mayor Austin declared the ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: November 28, 2017 Maree Collins, City Clerk ________________________ MAYOR AUSTIN indicated that the next three items were all public improvements ordinances that have been reviewed and recommended by the Planning Commission and that Brian Bishop, Planning Commission Executive Director, is present if there are any questions. ORDINANCE NO. 62-17: FIRST READ ORDINANCE ACCEPTING PUBLIC IMPROVEMENTS AN ORDINANCE ACCEPTING PUBLIC IMPROVEMENTS IN BENT CREEK SUBDIVISION-SECTIONS 1, 2, 3 AND 4 CONSISTING OF WATER AND SEWER SERVICES MOTION by Commissioner Pruitt, seconded by Commissioner Bugg, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Vowels --- Aye: Commissioner Staton ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Bugg ------ Aye: Mayor Austin -------------- Aye: WHEREUPON, Mayor Austin declared the ordinance adopted on its first reading and ordered that it be presented for a second reading at a meeting of the Board of Commissioners. ________________________ ORDINANCE NO. 63-17: FIRST READ ORDINANCE ACCEPTING PUBLIC IMPROVEMENTS AN ORDINANCE ACCEPTING PUBLIC IMPROVEMENTS FOR PROPERTY LOCATED ON NORTH ELM STREET, KNOWN AS WILDCAT CROSSING DEVELOPMENT MOTION by Commissioner Vowels, seconded by Commissioner Bugg, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Vowels --- Aye: Commissioner Staton ----- Aye: 232 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on November 28, 2017 Commissioner Pruitt ------ Aye: Commissioner Bugg ------ Aye: Mayor Austin -------------- Aye: WHEREUPON, Mayor Austin declared the ordinance adopted on its first reading and ordered that it be presented for a second reading at a meeting of the Board of Commissioners. ________________________ ORDINANCE NO. 64-17: FIRST READ ORDINANCE ACCEPTING PUBLIC IMPROVEMENTS AN ORDINANCE ACCEPTING PUBLIC IMPROVEMENTS FOR PROPERTY LOCATED AT NORTH GARDEN MILE ROAD, KNOWN AS BEST ONE TIRE MOTION by Commissioner Bugg, seconded by Commissioner Vowels, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Vowels --- Aye: Commissioner Staton ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Bugg ------ Aye: Mayor Austin -------------- Aye: WHEREUPON, Mayor Austin declared the ordinance adopted on its first reading and ordered that it be presented for a second reading at a meeting of the Board of Commissioners. ________________________ ORDINANCE NO. 65-17: FIRST READ ORDINANCE AMENDING NATURAL GAS SERVICE RATES AND CHARGES ORDINANCE AMENDING ORDINANCE NO. 32-13 BY ESTABLISHING NEW NATURAL GAS SERVICE RATES AND CHARGES MOTION by Commissioner Vowels, seconded by Mayor Austin, that the ordinance be adopted. OWEN REEVES, Gas System Director, explained that for many years the Btu (British thermal unit) content of the natural gas the City received was consistently around 1,006 Btu per cubic feet and now due to shale gas out of the Marcellus Plate of Pennsylvania it is consistently around 1,067 Btu, which is about a six percent increase in content. The increased Btu allows the customer to use fewer units to achieve the same heating energy. The requested change would be cost neutral to the customer and stop the loss of approximately $130,000.00 to $160,000.00 per year in collections. From a users perspective, if all things were equal, it would take the same amount of energy to heat their home this year as last year and they would be billed the same total amount of bill for less units at a higher unit rate. DISCUSSION WAS HELD relating to how long this increased Btu might be expected to last; analogies of buying regular grade, medium grade or high grade octane gasoline all at the same price of regular grade gas; if it might be worthwhile to set up a sliding adjustment to better keep up with any changes up or down; how a sliding adjustment might be set up; that it would take a change of 10 Btu or more before there would be a price difference; the loss has been consistent for approximately four or five months and without a change will continue to be larger over the colder months; the change would be effective with the January 2018 bills; that this rate increase is just trying to hold par and be net neutral to the customer; and that the Gas System Director will make quarterly reports to the Board. The vote was called. On roll call, the vote stood:  233 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on November 28, 2017 Commissioner Vowels --- Aye: Commissioner Staton ----- Aye: Commissioner Pruitt ------ Nay: Commissioner Bugg ------ Aye: Mayor Austin -------------- Aye: WHEREUPON, Mayor Austin declared the ordinance adopted on its first reading and ordered that it be presented for a second reading at a meeting of the Board of Commissioners. ________________________ ORDINANCE NO. 66-17: FIRST READ ORDINANCE ESTABLISHING THE CONSUMER PRICE INDEX RATE ADJUSTMENT AN ORDINANCE APPROVING AND ADOPTING A SCHEDULE OF ELECTRIC RATES AND SERVICES FOR HENDERSON MUNICIPAL POWER & LIGHT TO ITS CUSTOMERS AND CONSUMERS TO BECOME EFFECTIVE FOR ALL SERVICES BILLED ON OR AFTER JANUARY 1, 2018; INCREASING RATES FOR SERVICES AND FEES BY AN AMOUNT EQUAL TO 2.0%, REPRESENTING THE CONSUMER PRICE INDEX AS ESTABLISHED BY THE U.S. BUREAU OF LABOR STATISTICS MOTION by Commissioner Vowels, seconded by Commissioner Staton, that the ordinance be adopted. CHRIS HEIMGARTNER, Henderson Municipal Power and Light General Manager, explained that there had not been a rate increase for many, many years and the utility was running at a loss, burning through reserves. Costs had gotten way ahead of what actual rates were generating. At the time the Commission, in order to true that up, approved four consecutive five- percent rate increases, one every six months for a 20% rate increase over a two year period to just true it up. The idea was that rather than let the costs and the rates get that out of line again, that we would have indexed rates using the Consumer Price Index. Had the 20% been spread out over the roughly ten year period where there were no rate increases it would have been two percent per year. He stated that “nobody likes rates to go up, but what they don’t like is for them to go up suddenly and a lot. So if they have to go up, and frankly prices do go up in our business, it is better for our customers to bring them up as little as we can and as slowly as we can and the CPI is a pretty darn good proxy for how our prices actually go up. That is what this ordinance reflects.” DISCUSSION WAS HELD on the validity of the CPI and why it would be used; the amount of in-lieu of taxes paid by the utility to the City; an example given of how this rate change would increase one user’s bill by $1.40 based of their specific usage from the previous month; keeping the utility healthy with small raises rather than rate shock with a large increase all at once; an opinion that this would be taking the health of the utility over the health of the citizens of Henderson; the composition and competency of the Utility Commission, past and present; acknowledge inflation exists everywhere and the Consumer Price Index is a good gage of that; that there are 8,000 wood poles in the system with typical life expectancy of 20 to 25 years and all capital projects were deferred during that ten year period because there wasn’t enough money to do them; for more than ten years no poles were replaced except if hit by a vehicle or felled during a storm; that between 400 and 500 poles should have been replaced each of those years to keep up with the renewing of the utility’s infrastructure; when investments are made in capital improvements, fewer outages occur; that using the CPI for the basis of an annual rate increase was adopted by a former Commission in an attempt to avoid what happened in the past and to allow the utility to increase capital improvements; and that January 2018 would be the effective date for the rate increase. The vote was called. On roll call, the vote stood: Commissioner Vowels --- Aye: Commissioner Staton ----- Aye: 234 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on November 28, 2017 Commissioner Pruitt ------ Nay: Commissioner Bugg ------ Nay: Mayor Austin -------------- Aye: WHEREUPON, Mayor Austin declared the ordinance adopted on its first reading and ordered that it be presented for a second reading at a meeting of the Board of Commissioners. ________________________ ORDINANCE NO. 67-17: FIRST READ ORDINANCE AMENDING CODE OF ORDINANCES REGARDING PARKING DOWNTOWN AN ORDINANCE AMENDING CHAPTER 22, TRAFFIC AND MOTOR VEHICLES, ARTICLE II-PARKING, STOPPING AND STANDING, DIVISION 2-PARKING, SEC. 22-63 AND 22-64 OF THE CODE OF ORDINANCES OF THE CITY OF HENDERSON MOTION by Commissioner Bugg, seconded by Commissioner Pruitt, that the ordinance be adopted. RUSSELL R. SIGHTS, City Manager, explained that the Board previously asked to have the time limit for paying a parking ticket increased from 48 hours to five working days from the time the ticket is issued. In the process of reviewing the ordinance it was discovered that the scatter ordinance has not been enforced as written. Apparently there was an administrative decision made many years ago to not enforce it the way it was written. DAWN KELSEY, City Attorney, interjected that to be clear it was being enforced more lenient than written. DISCUSSION WAS HELD relating to the enforcement area; the number of times parked in any location within the area; that it will be enforced as written in the future; if it might be possible to include 30-minute parking spaces; how long it takes for the enforcement officer to make a complete round and the number of rounds she makes per day; and that staff would review the request on 30-minute parking and respond at a later date. The vote was called. On roll call, the vote stood: Commissioner Vowels --- Aye: Commissioner Staton ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Bugg ------ Aye: Mayor Austin -------------- Aye: WHEREUPON, Mayor Austin declared the ordinance adopted on its first reading and ordered that it be presented for a second reading at a meeting of the Board of Commissioners. ________________________ ABBY DIXON, Henderson County Tourist Commission Executive Director, reported that her Henderson Leadership Initiative class heard a presentation by Donna Stinnett, Community Relations Manager/Public Information Officer, on the Vision Plan and were then charged with choosing something from the plan that they were passionate about that would improve Henderson. She and fellow HLI class members Courtney Vowels and William Monsour were all very interested in the bike trails and worked on the possibility of bringing a bike sharing program to Henderson. The group researched vendors and identified Zagster as the best fit for their needs. The Henderson County Tourist Commission and the Evansville Trails Coalition facilitated a partnership that allows a bike share program under the umbrella of the Evansville Trails Coalition with reciprocal memberships between the two communities. COURTNEY VOWELS, Henderson Leadership Initiative, reported that the previous Saturday they had tested the Evansville bike share program. They downloaded the Zagster app  235 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on November 28, 2017 to reserve and pay for the bikes which took less than five minutes. They rode around Evansville stopping at a local coffee shop where the bikes were locked to a telephone pole utilizing Bluetooth technology through the Zagster app. WILLIAM MONSOUR indicated that one of their goals was to improve the health and wellness of Henderson, but the project turned out to be so much more by helping Henderson to become more progressive. He stated that this is something that younger people want to see which may improve the retention of the young workforce. DISCUSSION WAS HELD relating to corporate sponsorship for the bike stations; the number of stations and the number of bikes in each station; two five bike stations and one eight bike station to begin; that bikes can be returned to any of the stations; the cost to rent a bike is $3.00 per hour; that fees collected from the Henderson stations will be returned to the community through enhanced bike trail infrastructure; and that the City would be sponsoring one-five bike station for $9,000.00 per year which is all inclusive covering all insurance, maintenance, etc. RESOLUTION 53-17: RESOLUTION APPROVING FUNDING IN THE AMOUNT OF $9,000.00 TO THE HENDERSON TOURIST COMMISSION TO FUND THE ZAGSTER BIKE SHARING PROGRAM MOTION by Commissioner Staton, seconded by Commissioner Bugg, to adopt the resolution approving funding in the amount of $9,000.00 to the Henderson Tourist Commission to provide sponsorship of one bike share station, with five bikes, to be located in downtown Henderson from Zagster Bike Sharing Program. The vote was called. On roll call, the vote stood: Commissioner Vowels --- Aye: Commissioner Staton ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Bugg ------ Aye: Mayor Austin -------------- Aye: WHEREUPON, Mayor Austin declared the resolution adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: November 28, 2017 Maree Collins, City Clerk ________________________ MAYOR AUSTIN indicated that a request from the Henderson County Tourist Commission had been received by the City and the County to form a joint City/County Tourist Commission and this resolution would authorize forwarding that request to the Joint City/County Cooperative Study Team for evaluation and recommendation back to the City and the County. Fiscal Court passed a similar resolution at their last meeting. ABBY DIXON, Henderson County Tourist Commission Executive Director, indicated that their Board currently consists of seven members and if a joint Tourist Commission were approved, members would be jointly appointed by the two governing entities. RESOLUTION 54-17: RESOLUTION TO SEND THE POSSIBILITY OF A JOINT CITY/COUNTY TOURIST COMMISSION TO THE CITY/COUNTY COOPERATIVE STUDY TEAM FOR EVALUATION 236 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on November 28, 2017 MOTION by Commissioner Bugg, seconded by Commissioner Vowels, authorizing the City/County Cooperative Study Team evaluate the request from the Henderson County Tourist Commission Board to consider that the City join the Tourist Commission to form the Henderson City/County Tourist Commission. The vote was called. On roll call, the vote stood: Commissioner Vowels --- Aye: Commissioner Staton ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Bugg ------ Aye: Mayor Austin -------------- Aye: WHEREUPON, Mayor Austin declared the resolution adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: November 28, 2017 Maree Collins, City Clerk ________________________ MUNICIPAL ORDER 51-17: MUNICIPAL ORDER TO ALLOW ANY BUSINESS IN GOOD STANDING WITHIN THE DOWNTOWN AREA LOCATED BETWEEN WASHINGTON STREET AND THIRD STREET AND WATER STREET AND GREEN STREET (AS IDENTIFIED ON THE ATTACHED MAP) FIVE (5) OVERTIME PARKING VIOLATION VOUCHERS FOR THE 2018 CALENDAR YEAR MOTION by Commissioner Pruitt, seconded by Commissioner Staton, to allow any business in good standing within the downtown area located between Washington Street and Third Street and Water Street and Green Street as designated on the attached map, five (5) Overtime Parking Violation Vouchers for the 2018 calendar year. The vote was called. On roll call, the vote stood: Commissioner Vowels --- Aye: Commissioner Staton ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Bugg ------ Aye: Mayor Austin -------------- Aye: WHEREUPON, Mayor Austin declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: November 28, 2017 Maree Collins, City Clerk ________________________ RESOLUTION 55-17: RESOLUTION AWARDING BID FOR CLEANING SERVICES FOR CITY’S MUNICIPAL CENTER BUILDING AND THE DEPOT TO E.P.I.C. SYSTEMS, INC. OF EVANSVILLE, INDIANA MOTION by Commissioner Bugg, seconded by Commissioner Vowels, approving award of bid for cleaning services for the City’s Municipal Center building and the Depot Welcome Center to E.P.I.C. Systems, Inc. of Evansville, Indiana in the amount of $2,163.00 per month in strict accordance with their bid as submitted pursuant to Bid Reference 17-24.  237 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on November 28, 2017 RUSSELL R. SIGHTS, City Manager, reported that this is an increase of $179.00 or nine percent per month over the current contract with the same provider for services provided over a two year period. This is a one year contract with the option to renew for one additional year. The three companies that bid this work historically have been the same over the years. The current provider does a good job and is recommended accordingly. The vote was called. On roll call, the vote stood: Commissioner Vowels --- Aye: Commissioner Staton ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Bugg ------ Aye: Mayor Austin -------------- Aye: WHEREUPON, Mayor Austin declared the resolution adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: November 28, 2017 Maree Collins, City Clerk ________________________ REVIEW AND DISCUSSION OF THE CODE OF ORDINANCES: Chapter 15. Nuisances MAYOR AUSTIN indicated that he had distributed information relating to illegal dumping to be added to this chapter; however, that has been pulled and other options will be explored before a change is recommended. DAWN KELSEY, City Attorney, gave a brief review indicating that amendments were made earlier in the year with the enactment of the Code Enforcement Board ordinance. Recommended revisions for Chapter 15 Nuisances include: Article I – In General, Section 15-1 Prohibition – repeal subsection (a) as it is repetitive under the International Property Maintenance Code and replace with a “clutter” ordinance; Section 15-4 Charges as lien against premises – repeal as this is covered under the Enforcement Board Ordinance; No changes recommended for Article II – Junk Vehicles and Junkyard; Article II – Code Enforcement Board, Section 15-47 Enforcement Board – add ‘or abating the violation’ in order to allow the civil fine of a citation to be cancelled or pulled if the violation is abated within the seven day period. COMMISSIONERS’ REPORT: COMMISSIONER PRUITT indicated that December would be a busy month and asked if it would be time to start the discussion on the hiring process for the city manager position. DISCUSSION WAS HELD and suggested to address the issue at the first meeting in January; upon further discussion it was determined that this would be better suited as a topic for the January work session. COMMISSIONER PRUITT also commented on his disappointment in this Board for approving the use of the Consumer Price Index to increase the electric rates and tying our citizens’ electric bill to Washington D.C. with data that he knows is not right because it all depends on who puts in the data. CITY ATTORNEY REPORT: DAWN KELSEY, City Attorney, reported that the Planning Commission will be hearing the requested amendments regarding signs in the HIP and Gateway districts at their meeting next Tuesday. The ordinance is scheduled to be brought to this Board at the December 12th meeting. Due to the holidays that is the last regular meeting of the year. She requested a special called 238 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on November 28, 2017 meeting to finalize the amendments as there is a business owner awaiting the changes. DISCUSSION WAS HELD on suggested dates and times for a called meeting and the meeting was scheduled for 1:00 p.m., Friday, December 15th. MEETING ADJOURN: MOTION by Commissioner Staton, seconded by Commissioner Vowels, to adjourn the meeting. The vote was called. On roll call, the vote stood: Commissioner Vowels --- Aye: Commissioner Staton ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Bugg ------ Aye: Mayor Austin -------------- Aye: WITHOUT OBJECTION, Mayor Austin declared the Meeting adjourned at approximately 8:05 p.m. ___________________________ Steve Austin, Mayor ATTEST: December 12, 2017 ______________________ Maree Collins, City Clerk