Board of Commissioners Meetings

36 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on February 27, 2018 A meeting of the Board of Commissioners of the City of Henderson, Kentucky, was held on Tuesday, February 27, 2018, at 5:30 p.m., prevailing time, in the third floor Assembly Room located in the Municipal Center Building at 222 First Street, Henderson, Kentucky. MAYOR AUSTIN led the recitation of the Pledge of Allegiance to our American Flag. There were present Mayor Steve Austin presiding: PRESENT: Commissioner Robert N. Pruitt, Sr. Commissioner Bradley S. Staton Commissioner Austin P. Vowels ABSENT: Commissioner Patti Bugg ALSO PRESENT: Mr. Russell R. Sights, City Manager Mrs. Dawn Kelsey, City Attorney Ms. Maree Collins, City Clerk Mrs. Donna Stinnett, Community Relations Manager/Public Information Officer Mr. Robert Gunter, Finance Director Mrs. Connie Galloway, Human Resources Director Mr. Jason Hargitt, Interim Police Chief Mr. Scott Foreman, Fire Chief Mr. Owen Reeves, Gas System Director Mr. Ray Nix, Code Administrator Mr. Doug Boom, Engineer Mrs. Jennifer Latimer, Executive Assistant Mr. Brian Bishop, Planning Commission Executive Director Mr. Tom Williams, HWU General Manager Ms. Angela Hagedorn, Humane Society of Henderson County Executive Director Ms. Katie Crooks, Humane Society of Henderson County Chief Animal Control Officer Mrs. Marganna Stanley, Henderson County Schools Superintendent Mr. Tony Iriti, Kyndle CEO Ms. Whitney Risley, Kyndle Existing Industry & Workforce Development Manager Mr. Rob Stobaugh, Kyndle FAME Student Mrs. Jennifer Stobaugh Master Luke Stobaugh Mr. Curt Hamilton Mr. Chris Bowen Ms. Chelsey Koerbler, 44 News Mr. Doug White, the Gleaner ________________________ PRESENTATION: Humane Society of Henderson County Quarterly Report ANGELA HAGEDORN, Humane Society of Henderson County Executive Director and Animal Control Director, reported on happenings at the shelter over the past quarter: A great deal of time was spent in the field conducting welfare checks due to the harsh winter weather. Current state and local regulations do not prohibit leaving animals outside at all times as long as they have access to unfrozen water and appropriate shelter which means it has three sides and a roof. Humane Society recommends insulated shelter that is turned to protect from the wind and elements with straw or wood chip bedding to help with warmth. The shelter has provided housing for pets of some residents displaced by flooding. Humane Society has received a grant for facility improvements and approximately 2,200 square feet of flooring in the public and office areas will be replaced beginning March 12th by the Job Corp tiling trade class. Policy and procedures review  37 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on February 27, 2018 continues, including scheduled times of operation. Those recommendations will be brought forward to both the City and County in the near future. There are several active court cases at this time and the BARK Court Diversion Program continues to be active to educate the public and create more responsible pet owners. She concluded, ‘to please remember to get your pet spayed or neutered, maintain monthly heartworm preventative and annual vaccines, and at least annual vet visits.’ “If you are looking for a pet please remember, adopt don’t shop.” ________________________ PRESENTATION: School Safety and Security MARGANNA STANLEY, Henderson County Schools Superintendent, reported that at the last School Board meeting Commissioner Robert Pruitt spoke to the Board of Education as a City Commissioner indicating the Commissions support to the school system in regards to school safety. She indicated that he spoke specifically about metal detectors and that she was not here to “debate metal detectors abilities or the pros or the cons,” but to offer her gratitude for the support from the City Commission. She indicated that the Henderson County Schools are vigilant in their safety plans, practicing drills, educating staff and students on safety whether it is weather related, temporary emergencies, or heaven forbid if it were to be a human tragedy. Ms. Stanley thanked Commissioner Staton and Mayor Austin for the collaborative phone calls over the last few weeks. She invited the Commission to attend a Community Forum hosted by the school system on Thursday, March 1st from 5:00 p.m. to 6:30 p.m. at the Henderson County Professional Development Center and asked that they come with a willingness to listen and to learn about safety issues before making any official decisions. ________________________ PRESENTATION: Kyndle FAME Program TONY IRITI, Kyndle CEO, presented an update on the Federation for Advanced Manufacturing Education (FAME) program. Participants work through sponsored companies to earn an associate degree and assorted industrial maintenance certifications within 15 months while working three days on the job and classroom two days a week. He then introduced one of the program participants. ROB STOBAUGH, FAME Student, indicated that he is in his second semester as part of the inaugural class of the program. He works for Hydro Aluminum and has been with the company 18 years. The program was promoted at his work site and he decided to take advantage and move from production to maintenance through the program to further his education and career. The fast paced program is difficult at times with long classroom days and then putting that new found knowledge to work with on the job skills and experience but he feels that it will be worth it in the end. Mayor Austin indicated that the program still has openings for both recent high school graduates and those workers already on the job at one of the participating companies. ________________________ APPROVAL OF CONSENT AGENDA: MAYOR AUSTIN asked the City Clerk to read the Consent Agenda. Minutes: February 13, 2018, Called Work Session February 13, 2018, Regular Meeting February 20, 2018, Work Session MOTION by Commissioner Staton, seconded by Commissioner Vowels, to approve the items on the Consent Agenda as presented. 38 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on February 27, 2018 The vote was called. On roll call, the vote stood: Commissioner Staton ------ Aye: Commissioner Pruitt ------- Aye: Commissioner Bugg ------- Absent: Commissioner Vowels ----- Aye: Mayor Austin --------------- Aye: WHEREUPON, Mayor Austin declared the consent agenda items approved. /s/ Steve Austin Steve Austin, Mayor ATTEST: February 27, 2018 Maree Collins, City Clerk ________________________ ORDINANCE NO. 04-18 SECOND READ ORDINANCE REGARDING ANNEXATION AN ORDINANCE ANNEXING CERTAIN UNINCORPORATED TERRITORY TO THE CITY OF HENDERSON, KENTUCKY, BEING LOCATED AT 406 OLD CORYDON ROAD (ALSO KNOWN AS LOT 5, BLOCK 1, WALTER MILLER SUBDIVISION), (PID#46D-4), 412 OLD CORYDON ROAD (ALSO KNOWN AS LOT 1, BLOCK 1, WALTER MILLER SUBDIVISION (PID#46D-5), AND 422 OLD CORYDON ROAD (ALSO KNOWN AS LOT 6, BLOCK 2, WALTER MILLER SUBDIVISION), (PID#46D-7) IN HENDERSON COUNTY, CONTAINING 1.5765 ACRES, MORE OR LESS, OWNED BY CHARLES S. MCATEE, LESLIE W. AND DONNA Y. CANNON AND FRANCIS M. AND ETTA JENKINS MOTION by Commissioner Pruitt, seconded by Commissioner Vowels, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Staton ------ Aye: Commissioner Pruitt ------- Aye: Commissioner Bugg ------- Absent: Commissioner Vowels ----- Aye: Mayor Austin --------------- Aye: WHEREUPON, Mayor Austin declared the ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: February 27, 2018 Maree Collins, City Clerk ________________________ ORDINANCE NO. 05-18: SECOND READ ORDINANCE TO PROCEED WITH IMPROVEMENT BY SPECIAL ASSESSMENT AN ORDINANCE RELATED TO IMPROVEMENT OF SEWER FACILITIES AT BENT CREEK ESTATES BY BLD DEVELOPMENT AND TO APPROVE REIMBURSEMENT BETWEEN BLD DEVELOPMENT, LLC AND THE CITY OF HENDERSON FOR THE USE AND BENEFIT OF THE HENDERSON WATER UTILITY (HWU) AND TO APPROVE THE AIRLINE ROAD WASTE WATER REIMBURSEMENT FEE SCHEDULE FOR PARCELS WITH PVA ID NUMBERS (66-60; 67-77; 67-60.3; 67-60.2; AND 67-51.8) MOTION by Commissioner Staton, seconded by Commissioner Pruitt, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Staton ------ Aye:  39 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on February 27, 2018 Commissioner Pruitt ------- Aye: Commissioner Bugg ------- Absent: Commissioner Vowels ----- Aye: Mayor Austin --------------- Aye: WHEREUPON, Mayor Austin declared the ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: February 27, 2018 Maree Collins, City Clerk ________________________ ORDINANCE NO. 06-18: SECOND READ ORDINANCE AMENDING EMPLOYEE MANUAL AN ORDINANCE AMENDING THE EMPLOYEE MANUAL REGARDING ATTACHMENT A DRUG AND ALCOHOL POLICY, SECTION V. TESTING PROCEDURE FOR FEDERALLY MANDATED JOB CLASSIFICATIONS: DRUGS, SECTION M. POSITION CHANGE TESTING, AND SECTION T. ADDITIONAL REQUIREMENTS MOTION by Commissioner Pruitt, seconded by Commissioner Vowels, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Staton ------ Aye: Commissioner Pruitt ------- Aye: Commissioner Bugg ------- Absent: Commissioner Vowels ----- Aye: Mayor Austin --------------- Aye: WHEREUPON, Mayor Austin declared the ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: February 27, 2018 Maree Collins, City Clerk ________________________ ORDINANCE NO. 07-18: FIRST READ ORDINANCE AMENDING BUDGET AND APPROPRIATION ORDINANCE AN ORDINANCE AMENDING BUDGET AND APPROPRIATION ORDINANCE FOR THE FISCAL YEAR COMMENCING JULY 1, 2017 AND ENDING JUNE 30, 2018 FOR THE CITY OF HENDERSON, KENTUCKY MOTION by Commissioner Pruitt, seconded by Commissioner Vowels, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Staton ------ Aye: Commissioner Pruitt ------- Aye: Commissioner Bugg ------- Absent: Commissioner Vowels ----- Aye: Mayor Austin --------------- Aye: WHEREUPON, Mayor Austin declared the ordinance adopted on its first reading and ordered that it be presented for a second reading at a meeting of the Board of Commissioners. ________________________ 40 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on February 27, 2018 RESOLUTION NO. 11-18: RESOLUTION RECOMMENDING ENTERING INTO AN AGREED MOTION TO TERMINATE THE CONSENT JUDGMENT IN THE CASE OF COMMONWEALTH OF KENTUCKY ENVIRONMENTAL AND PUBLIC PROTECTION CABINET VS CITY OF HENDERSON AND HENDERSON WATER UTILITY MOTION by Commissioner Staton, seconded by Commissioner Vowels, to adopt the resolution approving entering into an Agreed Motion to Terminate the Consent Judgment in the case of Commonwealth of Kentucky Environmental and Public Protection Cabinet VS City and HWU as it has been certified to the Cabinet that all requirements of the Combined Sewer Overflow Long-Term Control Plan have been met. TOM WILLIAMS, Henderson Water Utility General Manager, indicated that this is a Big Deal as we are the first city of any size to complete their Long-Term Control Plan and enter into a motion to terminate the Consent Judgment. There were thirteen other cities in the same litigation and only one other town has completed their Plan and they only had one CSO (combined sewer overflow). All of the cities up and down the river will have to do this. He reported that even with spending $40,000,000.00 on the project and bonding (borrowing) $35,000,000.00 of that, we still have the third or fourth lowest water rates out of fifteen river towns that we compare ourselves to which include Louisville, Owensboro, and Paducah. The vote was called. On roll call, the vote stood: Commissioner Staton ------ Aye: Commissioner Pruitt ------- Aye: Commissioner Bugg ------- Absent: Commissioner Vowels ----- Aye: Mayor Austin --------------- Aye: WHEREUPON, Mayor Austin declared the resolution adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: February 27, 2018 Maree Collins, City Clerk ________________________ MUNICIPAL ORDER NO. 07-18: MUNICIPAL ORDER AUTHORIZING LEASE BETWEEN THE CITY OF HENDERSON AND THE HOUSING AUTHORITY OF HENDERSON, KENTUCKY FOR THE DIXON HALL FACILITY LOCATED AT 341 SOUTH ADAMS STREET, HENDERSON, KENTUCKY; AND AUTHORIZING MAYOR TO EXECUTE SAME ON BEHALF OF CITY MOTION by Commissioner Pruitt, seconded by Commissioner Staton, to authorize a lease between the City and the Housing Authority of Henderson, Kentucky for premises located at 341 South Adams Street known as the Dixon Hall Police Department Substation. RUSSELL R. SIGHTS, City Manager, indicated that this is a mutually beneficial long- standing agreement, which renews every two years, between the Housing Authority and the City for use as a Police Department Substation. The vote was called. On roll call, the vote stood: Commissioner Staton ------ Aye: Commissioner Pruitt ------- Aye: Commissioner Bugg ------- Absent: Commissioner Vowels ----- Aye: Mayor Austin --------------- Aye:  41 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on February 27, 2018 WHEREUPON, Mayor Austin declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: February 27, 2018 Maree Collins, City Clerk ________________________ MUNICIPAL ORDER NO. 08-18: MUNICIPAL ORDER AWARDING BID OF CONTRACT FOR CONSTRUCTION OF THE SAND LAND SIDEWALK PROJECT PHASE D-2, (FAIRGROUND LANE TOWARD SOUTH GREEN STREET) TO KNIGHT CONSTRUCTION & EXCAVATING, INC. OF SLAUGHTERS, KENTUCKY IN THE AMOUNT OF $28,147.05 MOTION by Commissioner Staton, seconded by Commissioner Vowels, to award the bid of a Contract to Knight Construction & Excavating, Inc. of Slaughters, Kentucky, for construction of approximately 730± lineal feet of new 6’ sidewalk and 834± lineal feet of new curb and gutter for Phase D2 (Fairground Lane toward South Green Street) of the Sand Lane Sidewalk Project in strict accordance with bid as submitted pursuant to Bid Reference 18-08. COMMISSIONER PRUITT indicated that he had been contacted regarding information on the contractor that he would like to investigate further before voting on award of the contract and asked if the matter could be tabled until the next meeting. DISCUSSION WAS HELD regarding need for a basis to table the item; what the complaint entailed-Commissioner Pruitt declined to give details or who the person was making the accusation; that the quality of work done by this contractor on a previous phase of this project met specifications; that subcontractors were used on the previous job and will again be used on this phase; that the outside engineer and staff had reviewed the current specifications and recommend award of the bid; that city staff would have oversight over the project; funding for the project includes Community Development Block Grant funds and will follow those guidelines and not the Federal Highway Local Public Agency requirements; that possibly the same person had also contacted Commissioner Staton and City Manager Sights regarding his concerns of the quality of work done on a job in another town; and the impact a delay could have on the project as well as the May 2nd CDBG fund spend-down deadline. It was determined that award would proceed with staff assurances of active oversight of the project. The vote was called. On roll call, the vote stood: Commissioner Staton ------ Aye: Commissioner Pruitt ------- Aye: Commissioner Bugg ------- Absent: Commissioner Vowels ----- Aye: Mayor Austin --------------- Aye: WHEREUPON, Mayor Austin declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: February 27, 2018 Maree Collins, City Clerk ________________________ MUNICIPAL ORDER NO. 09-18: MUNICIPAL ORDER AWARDING BID FOR PURCHASE OF A MINI CARGO VAN TO HUMBOLDT DODGE-CHRYSLER-JEEP, INC., HUMBOLDT, TENNESSEE, IN THE AMOUNT OF $21,463.00 MOTION by Commissioner Staton, seconded by Commissioner Pruitt, to award the bid for the purchase of a new 2018 mini cargo van to Humboldt Dodge-Chrysler-Jeep, Inc. of 42 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on February 27, 2018 Humboldt, Tennessee, in strict accordance with bid as submitted pursuant to Bid Reference 18- 12. RUSSELL R. SIGHTS, City Manager, reported that the next three items are purchases for the Gas Department and all three are under the budgeted dollar amounts. He indicated that Mr. Reeves is available to answer any technical questions relating to the specifications or department needs and Mr. Gunter is available to answer any questions relating to the bid process. The vote was called. On roll call, the vote stood: Commissioner Staton ------ Aye: Commissioner Pruitt ------- Aye: Commissioner Bugg ------- Absent: Commissioner Vowels ----- Aye: Mayor Austin --------------- Aye: WHEREUPON, Mayor Austin declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: February 27, 2018 Maree Collins, City Clerk ________________________ MUNICIPAL ORDER NO. 10-18: MUNICIPAL ORDER AWARDING BID FOR PURCHASE OF AN EXTENDED CAB PICKUP TRUCK TO FREELAND CHRYSLER OF RUSSELLVILLE, KENTUCKY, IN THE AMOUNT OF $24,092.00 MOTION by Commissioner Pruitt, seconded by Commissioner Vowels, to award the bid for the purchase of a 2018 Dodge Ram Quad cab pickup truck from Freeland Chrysler of Russellville, Kentucky, in strict accordance with bid as submitted pursuant to Bid Reference 18- 11. OWEN REEVES, Gas System Director, reported that a standard 1,750 payload was requested and this Ram truck has a 1,740 payload. He indicated that the difference was considered inconsequential and would be of no determent to the department. The vote was called. On roll call, the vote stood: Commissioner Staton ------ Aye: Commissioner Pruitt ------- Aye: Commissioner Bugg ------- Absent: Commissioner Vowels ----- Aye: Mayor Austin --------------- Aye: WHEREUPON, Mayor Austin declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: February 27, 2018 Maree Collins, City Clerk ________________________ MUNICIPAL ORDER NO. 11-18: MUNICIPAL ORDER AWARDING BID FOR PURCHASE OF A CAB AND CHASSIS ONE TON CREW TRUCK TO TOWN & COUNTRY FORD, EVANSVILLE, INDIANA, IN THE AMOUNT OF $61,785.00  43 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on February 27, 2018 MOTION by Commissioner Vowels, seconded by Commissioner Pruitt, to award the bid for the purchase of a 2018 one-ton Ford F350 crew cab and chassis 4x4 dually truck from Town & Country Ford, Evansville, Indiana, in strict accordance with bid as submitted pursuant to Bid Reference 18-10. COMMISSIONER STATON, indicated that our bidding process “honestly, really gets under my skin” and asked if there was any way to set up the procedure to allow awarding the bid to a local vendor instead of an out-of-town vendor when there is a reasonable difference like this instance of only 2.5%. RUSSELL R. SIGHTS, City Manager, asked what a reasonable amount might be and pointed out that in this instance, the Henderson dealership submitted the fifth lowest bid. DAWN KELSEY, City Attorney, indicated that Henderson has adopted the Kentucky Model Procurement Code. Those procedures allow a state preference, which we include, but we don’t have local. DISCUSSION WAS HELD relating to the Kentucky Model Procurement Code statute; the two methods for bids-lowest bid meeting specifications and lowest evaluated bid; purchasing under State Contract; if it might be possible to include a local preference in an evaluated bid; that the City has the option to pull out of Model Procurement; the value of Model Procurement; the value of spending our tax dollars locally; the number of times this very conversation has come up before; and passing a resolution in support of legislative changes to the Code in support of local vendor preference. Staff was requested to review the Model Procurement Code to see if there was any possibility of allowing a local preference. The vote was called. On roll call, the vote stood: Commissioner Staton ------ Aye: Commissioner Pruitt ------- Aye: Commissioner Bugg ------- Absent: Commissioner Vowels ----- Aye: Mayor Austin --------------- Aye: WHEREUPON, Mayor Austin declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: February 27, 2018 Maree Collins, City Clerk ________________________ REVIEW AND DISCUSSION OF THE CODE OF ORDINANCES: Chapters 19 & Article I of Chapter 20 DAWN KELSEY, City Attorney, gave a brief review of Chapter 19, Planning and Chapter 20, Streets, Sidewalks, and Other Public Places, Article I, In General. No changes were recommended for Chapter 19 as the Planning Commission was created by and operates under an Interlocal Agreement which is amended elsewhere. She indicated that there were several issues in Chapter 20, Article I that need to be brought to their attention: Section 20-1, Approval required for obstruction-prohibits erecting or maintaining any obstruction across or upon any city street, alley, sidewalk, or public right-of-way without written approval of the city manager; however, this does not prohibit the planting of trees, shrubs, or other plants provide that vision is not blocked at intersections as defined in Section 4.09 of the zoning ordinance. Allowing these plantings even out of the site triangle can cause issues; Section 20-1-retaining walls are allowed with written permission from either the city manager or the code administrator, however our practice is with written permit from the city manager; Section 20-1-per hour charge for 44 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on February 27, 2018 eliminating an obstruction is currently $25.00 and is recommended to be changed to reflect expenses for material, equipment, landfill fees, outside contractor, etc. that the city incurs; Section 20-1-if the city chooses not to remove any obstructions and instead issues a citation for the violation charges are heard in Henderson district court-with the establishment of the Code Enforcement Board this could be changed and heard by that Board making it easier to enforce and a much smoother process; Section 20-5 Petition to board of commissioners for greater than ordinary use of streets or sidewalks-this ordinance predates the adoption of the City Manager form of government and without objection authority will be granted by the city manager; Section 20-7 Booths, concessions, carnivals for the sale of merchandise on streets-add right-of-way to the list of city locations requiring a permit; Section 20-8 House numbering plan-update the formula from 20 feet to 25 feet and remove subsection (g) as it no longer applies-subsection (h) designates the City-County Planning Commission as the agency that assigns house numbers; and Section 20-10 Public utility easements, is currently under review by the utilities. DISCUSSION WAS HELD regarding the tree near the intersection of Powell and South Green Street; the City’s tree removal policy and procedure; the possibility of having the state remove the tree from state right-of-way; possibly putting height restrictions on plantings within city right-of-way; the issue of allowing unrestricted plantings in city right-of-way; and how to find a happy medium between safety and allowing property owners the right to landscape their property. Staff was instructed to contact the state to request removal of the tree located on South Green Street near the Powell Street intersection and to draft appropriate recommended amendments. ________________________ CITY MANAGER’S REPORT: RUSSELL R. SIGHTS, City Manager, reported that the work session scheduled for Tuesday, March 20th will start at 4:00 p.m. instead of the regular start time of 5:30 p.m. He then asked Tom Williams to discuss the HWU property located on Fifth Street. TOM WILLIAMS, Henderson Water Utility General Manager, reported that in 1983 HWU purchased the house located next to the HWU administration building on Fifth Street and several years later purchased the vacant lot next to the house. The Water and Sewer Commission has voted to consider selling the property as there are no current plans for the property. In recent years it has been rented and is currently vacant. He explained that once their Board had taken formal action, the City Commissioners would then need to declare the property surplus and allow HWU to dispose of the property by public auction with a reserve. ________________________ COMMISSIONERS’ REPORT: COMMISSIONER STATON thanked Donna Stinnett, Community Relations Manager/Public Information Officer, for live streaming the meeting on Facebook for those not able to attend. ________________________ COMMISSIONER PRUITT requested an update from Mr. Chris Heimgartner, Henderson Municipal Power and Light General Manager, on the requested utility bill discounts. ________________________ MAYOR AUSTIN reported that the Civil Service Pension Board of Trustees had just met prior to this meeting and awarded a 2.1% cost of living increase, based on the Consumer Price Index (CPI), for those employees retired under the old City Civil Service Retirement System. ________________________  45 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on February 27, 2018 EXECUTIVE SESSION: Litigation MOTION by Commissioner Staton, seconded by Commissioner Pruitt, to go into Executive Session pursuant to KRS 61.810(1)(f) for the purpose of discussions which might lead to the appointment and/or termination of an individual employee; and pursuant to KRS 61.810(1)(b) for the purpose of deliberation on the possible future purchase of real estate located at Highway 60 and Wathen Lane; and for the deliberation on the possible future purchase of property located near Barrett Boulevard, Highway 40 and Highway 41, in that publicity would likely affect the value of these properties to be acquired for public use. The vote was called. On roll call, the vote stood: Commissioner Staton ------ Aye: Commissioner Pruitt ------- Aye: Commissioner Bugg ------- Absent: Commissioner Vowels ----- Aye: Mayor Austin --------------- Aye: ________________________ MEETING RECONVENED: MOTION by Commissioner Staton, seconded by Commissioner Pruitt, the Board of Commissioners reconvened in regular session. The vote was called. On roll call, the vote stood: Commissioner Staton ------ Aye: Commissioner Pruitt ------- Aye: Commissioner Bugg ------- Absent: Commissioner Vowels ----- Aye: Mayor Austin --------------- Aye: ________________________ MEETING ADJOURN: MOTION by Commissioner Staton, seconded by Commissioner Pruitt, to adjourn the meeting. The vote was called. On roll call, the vote stood: Commissioner Staton ------ Aye: Commissioner Pruitt ------- Aye: Commissioner Bugg ------- Absent: Commissioner Vowels ----- Aye: Mayor Austin --------------- Aye: WITHOUT OBJECTION, Mayor Austin declared the Meeting adjourned at approximately 8:00 p.m. ___________________________ Steve Austin, Mayor ATTEST: March 13, 2018 ______________________ Maree Collins, City Clerk