Board of Commissioners Meetings

210 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on November 13, 2018 A meeting of the Board of Commissioners of the City of Henderson, Kentucky, was held on Tuesday, November 13, 2018, at 5:30 p.m., prevailing time, in the third floor Assembly Room located in the Municipal Center Building at 222 First Street, Henderson, Kentucky. INVOCATION was given by Dr. Marcus Daly, Pastor of Zion Baptist Church, followed by recitation of the Pledge of Allegiance to our American Flag. There were present Mayor Steve Austin presiding: PRESENT: Commissioner Patti Bugg Commissioner Robert N. Pruitt, Sr. Commissioner Bradley S. Staton Commissioner Austin P. Vowels ALSO PRESENT: Mr. William L. “Buzzy” Newman, Jr., City Manager Mrs. Dawn Kelsey, City Attorney Ms. Maree Collins, City Clerk Mr. Robert Gunter, Finance Director Mr. Scott Foreman, Fire Chief Mr. Brian Williams, Public Works Director Mr. Ray Nix, Code Administrator Mr. Trace Stevens, Parks, Recreation & Cemeteries Director Mrs. Connie Galloway, Human Resources Director Mr. Sam Lingerfelt, Public Works, Sanitation Superintendent Mrs. Theresa Richey, Development Liaison Mr. Ricky Majors, Sanitation Worker Mr. X R. Royster, City Commissioner Elect Ms. Darla Jones, Marsha’s Place Mr. Ken Christopher, Henderson War Memorial Foundation President Mr. Brandon Bartlett, Eyewitness News 25 44 News Cameraman Mr. Doug White, the Gleaner Mike Richardson, Police Officer Reserve ________________________ APPEARANCE OF CITIZENS: DARLA JONES, Marsha’s Place Pregnancy Resource Center Executive Director, reported that in the past year they have served a total of 2,960 individuals of this community; 818 have been impacted by Medical Counseling and Coaching Services; 90 have received basic resources through programs that help people help themselves; the Education Outreach Program has impacted 2,052 parents, single adults, middle school students and high school students. The total economic impact of Marsha’s Place services on the community is more than $410,000.00. She indicated that the generous gift of $4,000.00 made by the City in the last fiscal year toward the much needed replacement ultrasound machine was greatly appreciated. The level of ‘partnership’ in Henderson is marveled at by visitors to the Center. Ms. Jones further reported that Marsha’s Place will be conducting a Sex Trafficking Workshop Thursday from 1:00 to 4:00 p.m. at One Life Church and everyone is welcome to attend to learn about this concern and ways to combat it before it becomes a real issue in our community. COMMISSIONER STATON indicated that people like her that work so very hard and diligently on making this place better make it easy for the City to partner on these projects.  211 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on November 13, 2018 COMMISSIONER PRUITT indicated that Marsha’s Place is a blessing to our young kids who may fall through the cracks if it weren’t there. He stated that we are honored to have been able to partner with you. ________________________ PRESENTATION: “Vietnam Veterans Monument Sidewalk Project – Henderson War Memorial Foundation” KEN CHRISTOPHER, Henderson War Memorial Foundation President, indicated that the Vietnam Veteran Memorial was built in 1982 and at that time it was a struggle for any kind of funding so the sidewalk up to the memorial and surrounding it was not accomplished. At this time the Foundation has funding and would like permission to move forward with designing a walkway with benches and a lighted flag pole. The thought is to build the sidewalk in a diamond pattern around the memorial to reflect the design of the memorial. Permission was granted for Mr. Christopher to submit a design and work with the City Manager and the Parks Department Director to complete the installation of a sidewalk and amenities around the Vietnam Veteran Memorial located in Central Park. ________________________ PRESENTATION: “Kentucky Recreation and Parks Society Special Citation” TRACE STEVENS, Parks, Recreation and Cemeteries Director, reported that at the recent Kentucky Recreation and Parks Society Conference, the City and the Perch Planning Committee received a Special Citation for outstanding contribution to the leisure profession. This award was given to members from OVAL, Downtown Henderson Partnership, Henderson Visitors Bureau and many other groups and organizations that helped to design, fund and construct the downtown park, The Perch. Mr. Stevens further reported that this is the second year in a row Henderson has won an award from this professional recreation organization, and in both years it has been thanks to wonderful partnerships with a lot of impressive community effort. ________________________ PRESENTATION: “25-Year Service Award” MAYOR AUSTIN expressed appreciation to Sanitation Worker Ricky Majors for his 25 years of service and dedication to the City of Henderson and for his participation and service to so many of the festivals and special events conducted in our community. The City Manager added that Mr. Majors always has a cheerful ‘can do’ attitude and is a great asset to our workforce and the community. ________________________ APPROVAL OF CONSENT AGENDA: MAYOR AUSTIN asked the City Clerk to read the Consent Agenda. Minutes: October 23, 2018, Regular Meeting MOTION by Commissioner Staton, seconded by Commissioner Pruitt, to approve the items on the Consent Agenda as presented. The vote was called. On roll call, the vote stood: Commissioner Vowels ----- Aye: Commissioner Staton ------ Aye: Commissioner Pruitt ------- Aye: Commissioner Bugg ------- Aye: Mayor Austin --------------- Aye: 212 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on November 13, 2018 WHEREUPON, Mayor Austin declared the consent agenda items approved. /s/ Steve Austin Steve Austin, Mayor ATTEST: November 13, 2018 Maree Collins, CKMC, City Clerk ________________________ ORDINANCE NO. 34-18: SECOND READ ORDINANCE AMENDING PEDDLERS AND SOLICITORS AN ORDINANCE AMENDING CHAPTER 18, PEDDLERS AND SOLICITORS, ARTICLE II, SOLICITORS, DIVISION 2, REGISTRATION, SECTION 18-27 THROUGH SECTION 18-30 AND ARTICLE III, CHARITABLE SOLICITATIONS, DIVISION 1, GENERALLY, BY DELETING SECTION 18-48 AND UPDATING DIVISION 2, PERMIT OF THE CODE OF ORDINANCES OF THE CITY OF HENDERSON MOTION by Commissioner Vowels, seconded by Commissioner Bugg, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Vowels ----- Aye: Commissioner Staton ------ Aye: Commissioner Pruitt ------- Aye: Commissioner Bugg ------- Aye: Mayor Austin --------------- Aye: WHEREUPON, Mayor Austin declared the ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: November 13, 2018 Maree Collins, CKMC, City Clerk ________________________ ORDINANCE NO. 35-18: FIRST READ ORDINANCE AMENDING PORTION OF THE CITY OF HENDERSON BUDGET AN ORDINANCE AMENDING THE CITY OF HENDERSON BUDGETED POSITIONS OF THE FISCAL YEAR 2019 BUDGET AND APPROPRIATION ORDINANCE BY ELIMINATING ONE HEAVY EQUIPMENT OPERATOR POSITION IN THE SANITATION FUND MOTION by Commissioner Vowels, seconded by Commissioner Bugg, that the ordinance be adopted. WILLIAM L. “BUZZY” NEWMAN, JR., City Manager, reported that approximately three months ago staff began looking at the current budget to find ways to reduce expenses in the Sanitation Fund, specifically the landfill-Residual/CDD landfill. The current budget indicates a $300,000.00 plus deficit in that division. Public Works Director Brian Williams, Sanitation Superintendent Sam Lingerfelt, Finance Director Robert Gunter and I began discussing various cost cutting scenarios and are recommending the elimination of one Heavy Equipment Operator position at the landfill. The person will be reassigned to another department at the same rate of pay. Mr. Newman thanked all involved for their willingness to work on this all these months. BRIAN WILLIAMS, Public Works Director, indicated that the three primary options that were discussed included: working with our current vendor to take over operation of the Residual/CDD portion of the landfill; working with our current vendor to take over operation of the Residual/CDD portion of the landfill and operation of the scale house; and reduction of personnel due to reduced tonnage running through the facility. Discussions were conducted with employees regarding the work load and the need for cost savings at the facility. Mr. Williams reported that there is an opening elsewhere in the City, so the employee will not lose his job.  213 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on November 13, 2018 The vote was called. On roll call, the vote stood: Commissioner Vowels ----- Aye: Commissioner Staton ------ Aye: Commissioner Pruitt ------- Aye: Commissioner Bugg ------- Aye: Mayor Austin --------------- Aye: WHEREUPON, Mayor Austin declared the ordinance adopted on its first reading and ordered that it be presented for a second reading at a meeting of the Board of Commissioners. ________________________ MUNICIPAL ORDER NO. 49-18: MUNICIPAL ORDER AWARDING BID FOR THE PURCHASE OF FIRE PROTECTIVE CLOTHING FOR THE FIRE DEPARTMENT TO FIRE DEPARTMENT SERVICE AND SUPPLY OF LOUISVILLE, KENTUCKY, IN THE TOTAL AMOUNT OF $40,365.00 MOTION by Commissioner Pruitt, seconded by Commissioner Staton, authorizing award of the bid for the purchase of turnout gear to Fire Department Service and Supply of Louisville, Kentucky, in the total amount of $40,365.00, in strict accordance with bid as submitted pursuant to Bid Reference 18-34. SCOTT FOREMAN, Fire Chief, indicated that this is for turnout gear that protects the firefighters from fire. There is an increase in costs contributed to the last bid was two years ago and changing NFPA (National Fire Protection Association) and environmental regulations on personal protective equipment. Chief Foreman reported that this is the same manufacturer of our current gear which meets standards and is measured to fit for better safety. The vote was called. On roll call, the vote stood: Commissioner Vowels ----- Aye: Commissioner Staton ------ Aye: Commissioner Pruitt ------- Aye: Commissioner Bugg ------- Aye: Mayor Austin --------------- Aye: WHEREUPON, Mayor Austin declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: November 13, 2018 Maree Collins, City Clerk ________________________ MAYOR AUSTIN asked Chief Foreman to remain at the podium and we would move down on the agenda to the purchase of the emergency warning siren. MUNICIPAL ORDER NO. 51-18: MUNICIPAL ORDER AUTHORIZING EMERGENCY PURCHASE OF ONE WARNING SIREN TO FEDERAL SIGNAL MANUFACTURERS REPRESENTATIVE, PLAINFIELD, IN, IN THE AMOUNT OF $26,995.00 MOTION by Commissioner Staton, seconded by Commissioner Pruitt, authorizing the emergency purchase of one warning siren to Federal Signal Manufacturers Representative, Plainfield, Indiana, in the total installed amount of $26,995.00. SCOTT FOREMAN, Fire Chief, reported that this was the purchase of the emergency storm warning siren located near the South Y of US 41A and South Green Street that was 214 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on November 13, 2018 damaged beyond repair during a recent wind storm. The emergency purchase was authorized at a previous meeting and now this authorizes the expenditure. DISCUSSION WAS HELD regarding the warranty on the sirens-one to five years on certain parts; if we carried storm damage insurance-it is cost prohibitive to cover everything that the City owns, we currently pay approximately $1.1 million a year to ensure our vehicles and property; the condition of the pole that was damaged and if the new siren came with a new pole- all new sirens will be installed on new poles and is included in the price; the Henderson Municipal Power and Light report on the condition of the remaining poles within their territory- all are in sound condition; the pending replacement of the siren near the Methodist Church on Third Street-awaiting final release of grant funds; that once these two are installed there will be four remaining to be replaced in the Replacement Plan; and that all of the older sirens are functioning, it is just very hard to find replacement parts if they were to break. The vote was called. On roll call, the vote stood: Commissioner Vowels ----- Aye: Commissioner Staton ------ Aye: Commissioner Pruitt ------- Aye: Commissioner Bugg ------- Aye: Mayor Austin --------------- Aye: WHEREUPON, Mayor Austin declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: November 13, 2018 Maree Collins, CKMC, City Clerk ________________________ MUNICIPAL ORDER NO. 50-18: MUNICIPAL ORDER AWARDING BID FOR PURCHASE OF 2019 ¾ TON PICK-UP TRUCK WITH SERVICE BED INSTALLED TO TOWN AND COUNTRY FORD, EVANSVILLE, INDIANA, IN THE AMOUNT OF $32,650.00 MOTION by Commissioner Pruitt, seconded by Commissioner Vowels, authorizing award of the bid for the purchase of a 2019 ¾ ton pick-up truck with installed service bed to Town and Country Ford of Evansville, Indiana, in the amount of $32,650.00, in strict accordance with bid as submitted pursuant to Bid Reference 18-30. BRIAN WILLIAMS, Public Works Director, indicated that this will replace a 2003 model with 215,000 miles on it. He explained that the low bid received did not meet specification and therefore recommendation for award of the bid went to the next lowest bidder of Town and Country. When asked by Commissioner Staton what the specification not met was, he reported that the bid specification required a spray-on bedliner similar to a Rhino spray-on coating. The low bidder did not include a liner in their bid and when contacted to confirm there was no liner in the bid, they indicated that they could add a plastic throw-in liner. Since the bid as submitted did not meet specifications the recommendation was for the next lowest bidder that did meet specifications. Mr. Williams reported that the bid came within budget. The vote was called. On roll call, the vote stood: Commissioner Vowels ----- Aye: Commissioner Staton ------ Aye: Commissioner Pruitt ------- Aye: Commissioner Bugg ------- Aye: Mayor Austin --------------- Aye:  215 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on November 13, 2018 WHEREUPON, Mayor Austin declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: November 13, 2018 Maree Collins, CKMC, City Clerk ________________________ CITY MANAGER’S REPORT: WILLIAM L. “BUZZY” NEWMAN, JR., reported that the City had been contacted by the Goodfellows organization requesting that since the local newspaper office had closed their front offices and are no longer able to support Goodfellows, they are in need of a location for the public to drop off their donations during this holiday fund raising time. Mr. Newman indicated that he and Finance Director Robert Gunter met with a Goodfellows representative and determined that we could accept the donations, record them and report them to the Gleaner on a daily basis so that they could still be published in the newspaper. ROBERT GUNTER, Finance Director, indicated that a donation form will be filled out and recorded on a shared network spreadsheet which will be emailed to Mr. Doug White at the Gleaner each afternoon. He reported that there may be a few kinks to work out but since this is such a short timeframe, they will make it work. Mr. Newman expressed his gratitude to Robert and his staff for their willingness to help Goodfellows carry out their very worthy mission. ________________________ COMMISSIONERS’ REPORT: COMMISSIONER PRUITT thanked everyone that participated in the Democratic Process this past Tuesday and congratulated fellow colleagues who were all successful. He stated that believes that this group will make a great impact on our community’s future and can’t wait to see future accomplishments. ________________________ MEETING ADJOURN: MOTION by Commissioner Staton, seconded by Commissioner Pruitt, to adjourn the meeting. The vote was called. On roll call, the vote stood: Commissioner Vowels ----- Aye: Commissioner Staton ------ Aye: Commissioner Pruitt ------- Aye: Commissioner Bugg ------- Aye: Mayor Austin --------------- Aye: WITHOUT OBJECTION, Mayor Austin declared the Meeting adjourned at approximately 6:10 p.m. ___________________________ Steve Austin, Mayor ATTEST: November 27, 2018 ______________________ Maree Collins, CKMC City Clerk