Board of Commissioners Meetings

41 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Work Session Meeting on March 19, 2019 There were present Mayor Steve Austin presiding. PRESENT: Commissioner X R. Royster, III Commissioner Austin P. Vowels ABSENT: Commissioner Patti Bugg Commissioner Bradley S. Staton CITY STAFF MEMBERS included William L. “Buzzy” Newman, Jr., City Manager; Dawn Kelsey, City Attorney; Maree Collins, City Clerk; Donna Stinnett, Public Information Officer; Holli Melton, Administrative Intern; Robert Gunter, Finance Director; Dawn Winn, Assistant Finance Director; Heath Cox, Police Chief; Scott Foreman, Fire Chief; Jeremy Baxter, Assistant Fire Chief; Chris Watson, Fire Lieutenant; Station #2 and Other Fire Personnel; and Mike Richardson, Reserve Police Officer. ALSO PRESENT: Douglas White, The Gleaner THE FOLLOWING AGENDA ITEMS WERE DISCUSSED: 1. Fire Station Study Update  Fire Chief Scott Foreman gave a brief overview of the department and its mission. He reported on the purchase of properties located on the Second Street corridor for use as a new fire station location under a three station concept. Scott indicated that he and staff have reviewed the three station concept maps along with upcoming ISO rating requirements, equipment and personnel requirements and concluded that it is best to stay with a four station concept to best serve the community.  The number of medical calls that are handled each year.  The age, condition and deficiencies of both Station #2 and Station #1; the age and condition of firefighting equipment; and the amount of equipment carried on each truck for the varying types of services provided.  Mutual Aid Agreements with other local departments.  Lt. Watson reported on the anticipated growth with I-69, Colonial Assisted Living and future annexations. He explained the basics of the response time to a fire and the home fire timeline. Within 1.5 minutes or less, deadly heat, flames and smoke build and flashover occurs within 3 to 5 minutes. Lt. Watson went on to explain Modern vs. Legacy Timelines which refer to the differences in modern vs. older building materials and building techniques; larger homes with more open spaces; and petroleum based furnishings. All of these things combine to increase fire propagation, shorter time to flashover with shorter escape times.  Existing four station and proposed three station mapping areas were detailed with both current stations and new proposed stations.  Road miles of each area and best available routes to be used for each area were discussed.  The cost to replace two stations, two to three engine trucks and catching up on equipment replacements were estimated to be approximately $10 million.  Long term plan is that one bond will be paid off in 2022 allowing for bonding of capital items which include a fire station. A bond anticipation note could be issued in 2021 with bond financing to occur in 2022.  If staying with four station concept the issue becomes which one of the stations to replace first.  Evaluate all options of current properties, best locations, how to finance. NO FORMAL ACTION WAS TAKEN BY THE BOARD OF COMMISSIONERS. ________________________ 42 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Work Session Meeting on February 19, 2019 MEETING ADJOURN: MOTION by Commissioner Royster, seconded by Commissioner Vowels to adjourn. The vote was called. On roll call, the vote stood: Commissioner Staton ---- Absent: Commissioner Vowels --- Aye: Commissioner Bugg ----- Absent: Commissioner Royster -- Aye: Mayor Austin ------------- Aye: WHEREUPON Mayor Austin declared the work session adjourned at approximately 7:00 p.m. ________________________ ATTEST: Steve Austin, Mayor April 9, 2019 ________________________ Maree Collins, CKMC City Clerk,