Board of Commissioners Meetings

93 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Special Called Meeting on June 4, 2019 A special called meeting of the Board of Commissioners of the City of Henderson, Kentucky, was held on Tuesday, June 4, 2019, at 12:00 p.m., prevailing time, in the third floor Assembly Room located in the Municipal Center Building at 222 First Street, Henderson, Kentucky. There were present Mayor Steve Austin presiding: PRESENT: Commissioner Patti Bugg Commissioner X R. Royster, III Commissioner Bradley S. Staton Commissioner Austin P. Vowels ALSO PRESENT: Mr. William L. “Buzzy” Newman, Jr., City Manager Ms. Dawn Kelsey, City Attorney Ms. Theresa Richey, Acting City Clerk Mrs. Donna Stinnett, Community Relations Manager/Public Information Officer Mr. Scott Foreman, Fire Chief Mr. Chris Watson, Fire Lieutenant Mr. Nicholas Mangarella, Fire Lieutenant Mr. Robert Gunter, Finance Director Mr. Heath Cox, Police Chief Mr. Greg Nunn, Information Technology Director Mr. Terry Stone, Municipal Facilities Superintendent Mr. Daniel Pennamen, Police Officer Mr. Douglas White, the Gleaner ________________________ SCOTT FOREMAN, Fire Chief, reported that the recommended 2018 Seagrave truck is already built and would be ready for delivery within 60 days with the additional recommended items/changes to meet our specifications/needs. He indicated that they would be able to salvage some items from the old truck, but it would be necessary to purchase new pipe, fittings and connections in order to use the salvaged equipment on the new truck. Chief Foreman reported that the difference in pricing for the two built trucks was around $17,000.00 before additional equipment and installation were included. It is recommended to go with the low bid that meets specifications with the installed additional equipment. ROBERT GUNTER, Finance Director, indicated that this will be expensed in the FY2020 budget and would not require an additional FY 2019 budget amendment. MUNICIPAL ORDER NO. 29-19: MUNICIPAL ORDER APPROVING PURCHASE OF THE 2018 SEAGRAVE PUMPER TRUCK FOR THE FIRE DEPARTMENT FROM FIRE AND SAFETY EQUIPMENT OF SHEPHERDSVILLE, KENTUCKY IN THE TOTAL AMOUNT OF $556,448 MOTION by Commissioner Staton, seconded by Commissioner Royster, to approve the emergency purchase of a 2018 Seagrave pumper truck in the amount of $556,448.00 in strict accordance with their quote as submitted. DISCUSSION WAS HELD regarding if there might be a discount with the purchase of a second truck that was already budgeted in the FY2020 budget-the low quote vendor did not offer a discount for subsequent truck purchases that would require a future bid process; a miscommunication between the Finance Director and the City Attorney which would require striking through a portion of the municipal order that refers to expensing the purchase in the FY2019 budget and a budget amendment; that it would be necessary to do a budget amendment when the second truck is purchased later in FY2020; and that it is anticipated that any insurance  94 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Special Called Meeting on June 4, 2019 settlement would be received in FY2020. The vote was called. On roll call, the vote stood: Commissioner Vowels --- Aye: Commissioner Bugg ----- Aye: Commissioner Royster -- Aye: Commissioner Staton ---- Aye: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: June 4, 2019 Maree Collins, CKMC, City Clerk ________________________ MUNICIPAL ORDER NO. 30-19: MUNICIPAL ORDER AWARDING BID FOR PURCHASE OF COMPUTER STORAGE AREA NETWORK (SAN), HARDWARE, VM SOFTWARE FOR THE 911 DISPATCH CENTER TO PINNACLE COMPUTER SERVICES, INC. OF EVANSVILLE, IN MOTION by Commissioner Bugg, seconded by Commissioner Royster, to approve the award of the bid for the purchase of a computer storage area network, hardware, and VM software for the 9-1-1 dispatch center to Pinnacle Computer Services Inc. . GREG NUNN, Information Technology Director, reported that the current system lacks the ability and storage capacity to virtually move data to the other server in case of a server failure. This bid amount includes the 25% to be paid by the County, all hardware, software, installation, setup and three-years of maintenance. This is a budgeted purchase for the 9-1-1 system upgrade. The vote was called. On roll call, the vote stood: Commissioner Vowels --- Aye: Commissioner Bugg ----- Aye: Commissioner Royster -- Aye: Commissioner Staton ---- Aye: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: June 4, 2019 Maree Collins, CKMC, City Clerk ________________________ MEETING ADJOURN: MOTION by Commissioner Staton, seconded by Commissioner Royster, to adjourn the meeting. The vote was called. On roll call, the vote stood: Commissioner Vowels --- Aye: Commissioner Bugg ----- Aye: Commissioner Royster -- Aye: Commissioner Staton ---- Aye:  95 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Special Called Meeting on June 4, 2019 Mayor Austin ------------- Aye: WITHOUT OBJECTION, Mayor Austin declared the Meeting adjourned at approximately 12:20 p.m. ___________________________ Steve Austin, Mayor ATTEST: July 9, 2019 ______________________ Maree Collins, CKMC City Clerk