Board of Commissioners Meetings

City of Henderson, Kentucky Board of Commissioners Video Teleconference Meeting Tuesday, July 28, 2020, 3:00 P.M. REVISED This meeting will be conducted as a video teleconference meeting as allowed under KRS61.826. Any interruption in the video or audio broadcast at any location shall result in the suspension of the meeting until the broadcast is restored. As a result of the state of emergency declared by the President of the United States and the Governor of Kentucky due to the global COVID-19 pandemic, and in accordance with recommended and mandated precautions related to COVID-19, Kentucky Opinion of the Attorney General 20-05, and SB 150 the following Meeting Notice is issued: Please take notice that as Mayor of the City of Henderson, Kentucky, I hereby call a special called meeting of the Board of Commissioners to be held on Tuesday, July 28, 2020, at 3:00 p.m., in the third floor assembly room, 222 First Street, Henderson, Kentucky. One or more members of the Board of Commissioners may participate via Zoom Webinar or similar video teleconferencing system and the meeting will be broadcast to the public. No primary location will be set for public attendance as per Kentucky Attorney General Opinion 20-05, public attendance will not be permitted at this meeting due to the highly contagious nature of COVID-19, it is not feasible for the City to maintain order and abide by recommended and mandated precautions while providing a central physical location for public viewing. The meeting will be broadcast on Zoom (call in number / webinar ID – 1 312 626 6799 / 88357268638 Password: 8311200) or https://us02web.zoom.us/j/88357268638 Password: 8311200; will be broadcast on cable Spectrum Channel 200; and live streamed on the city’s website: https://www.cityofhendersonky.org/CivicMedia. The purpose of this called meeting is for the following: AGENDA 1. Roll Call: 2. Ordinance – 2nd Read: Ordinance Amending Chapter 17 Relating to Rental Rates for Atkinson Clubhouse 3. Contracts & Bids: Municipal Order Awarding Bid for Kentucky Highway 425 Bypass Gas Line Extension to ElectriCom, LLC of Paoli, Indiana in the Amount of $270,080.00 4. Board Appointment: Tax Appeals Board; Code Enforcement Board 5. Miscellaneous: 6. Executive Session: Executive Session Pursuant to KRS 61.810(1)(c) Relating to Pending Litigation Against the City 7. Adjournment: Respectfully, __________________________ Steve Austin, Mayor  A copy of the foregoing notice received and service thereof waived this 28th day of July, 2020. _________________________________ Commissioner Patti Bugg _________________________________ Commissioner X R. Royster, III _________________________________ Commissioner Bradley S. Staton _________________________________ Commissioner Austin P. Vowels This meeting will be conducted as a video teleconference meeting as allowed under KRS61.826. Any interruption in the video or audio broadcast at any location shall result in the suspension of the meeting until the broadcast is restored.  City of Henderson, Kentucky Board of Commissioners Video Teleconference Meeting Tuesday, July 28, 2020, 3:00 P.M. This meeting will be conducted as a video teleconference meeting as allowed under KRS61.826. Any interruption in the video or audio broadcast at any location shall result in the suspension of the meeting until the broadcast is restored. As a result of the state of emergency declared by the President of the United States and the Governor of Kentucky due to the global COVID-19 pandemic, and in accordance with recommended and mandated precautions related to COVID-19, Kentucky Opinion of the Attorney General 20-05, and SB 150 the following Meeting Notice is issued: Please take notice that as Mayor of the City of Henderson, Kentucky, I hereby call a special called meeting of the Board of Commissioners to be held on Tuesday, July 28, 2020, at 3:00 p.m., in the third floor assembly room, 222 First Street, Henderson, Kentucky. One or more members of the Board of Commissioners may participate via Zoom Webinar or similar video teleconferencing system and the meeting will be broadcast to the public. No primary location will be set for public attendance as per Kentucky Attorney General Opinion 20-05, public attendance will not be permitted at this meeting due to the highly contagious nature of COVID-19, it is not feasible for the City to maintain order and abide by recommended and mandated precautions while providing a central physical location for public viewing. The meeting will be broadcast on Zoom (call in number / webinar ID - 1 312 626 6799 / 88357268638 Password: 8311200) or https://us02web.zoom.us/j /88357268638 Password: 8311200; will be broadcast on cable Spectrum Channel 200; and live streamed on the city' s website: https://www.cityofhendersonky.org/CivicMedia. The purpose of this called meeting is for the following: AGENDA 1. Roll Call: 2. Ordinance - 2nd Read: Ordinance Amending Chapter 17 Relating to Rental Rates for Atkinson Clubhouse 3. Contracts & Bids: Municipal Order Awarding Bid for Kentucky Highway 425 Bypass Gas Line Extension to ElectriCom, LLC of Paoli, Indiana in the Amount of $270,080.00 4. Board Appointment: Tax Appeals Board 5. Miscellaneous: 6. Adjournment: Respectfully, Steve Austin, Mayor  A copy of the foregoing notice received and service thereof waived this 28th day of July, 2020. Commissioner Patti Bugg Commissioner X R. Royster, III Commissioner Bradley S. Staton Commissioner Austin P. Vowels This meeting will be conducted as a video teleconference meeting as allowed under KRS61.826. Any interruption in the video or audio broadcast at any location shall result in the suspension of the meeting until the broadcast is restored.  City Commission Memorandum 20-119 July 23, 2020 TO: Mayor Steve Austin and the Board of Commissioners FROM: William L. "Buzzy" Newman, Jr., City Manager Jl,#J SUBJECT: Atkinson Clubhouse Rental Rates and Fees An item on the Tuesday, July 28, 2020 meeting is final reading of an ordinance amending Section 17-5 Rental Rates for Louis William Denton Shelter of Chapter 17, Parks and Recreation, of the Code of Ordinances to include the Atkinson Clubhouse. As you are aware, the Denton Shelter is a very popular facility and is reserved months in advance for most weekends during the year. The attached Parks and Recreation Memorandum 20-17 explains that the golf clubhouse at the former Henderson Municipal Golf Course has been repurposed as a second rental facility in the park. The clubhouse has been renovated with new paint, flooring, appliances, and an ADA compliant restroom. An ordinance amendment to include this newly renovated facility is necessary so that rental rates and fees may be implemented. Your approval of the attached ordinance is requested. c: Trace Steven  Park and Recreation Memorandum 20-17 July 02, 2020 TO: William Newman, City Manager FROM: Trace Stevens, CPRP, Park and Recreation Director SUBJECT: Clubhouse rental facility pricing I propose that the golf clubhouse at the former Henderson Municipal Golf Course be repurposed as a second rental facility in the park called the Atkinson Clubhouse. With the closing of the Henderson Municipal Golf Course at Atkinson Park the clubhouse building has sat idle. In an attempt to reuse that facility and to generate another revenue stream that facility has been renovated with new paint, flooring, appliances, and an ADA compliant restroom. I'm proposing that the rental price of this facility match the rental price of the Denton Shelter. The price for the renting the Denton Shelter is one of, if not the lowest rental facility prices in Henderson. While the Denton Shelter is larger and has a few more amenities the actual cost to the parks and recreation department to operate The Clubhouse would be approximately the same as for the Denton Shelter. The current price for renting the Denton Shelter and the proposed price for renting Clubhouse is: Monday through Thursday $50 per day Friday through Sunday $100 per day City Holidays $125 per day *There is an additional $100 refundable cleaning deposit per rental day. C: Maree Collins, City Clerk  ORDINANCE NO. 15-20 ORDINANCE AMENDING CODE OF ORDINANCES REGARDING RENTAL RATES FOR ATKINSON CLUBHOUSE SUMMARY: AN ORDINANCE AMENDING CHAPTER 17, PARKS AND RECREATION, ARTICLE L IN GENERAL, SECTION 17-5 RENTAL RATES FOR LOUIS WILLIAM DENTON SHELTER OF THE CODE OF ORDINANCES OF THE CITY OF HENDERSON BY ADDING THE ATKINSON CLUBHOUSE RENTAL RATES WHEREAS, it is necessary to update Chapter 17, Parks and Recreation of the Code of Ordinances, Section 17-5. Rental rates for Louis William Denton Shelter by adding the rental rates for Atkinson Clubhouse . NOW, THEREFORE, BE IT ORDAINED by the City of Henderson, Kentucky, that Section 17-5,. Rental rates for Louis William Denton Shelter of Chapter 17, Parks and Recreation of the Code of Ordinances is hereby amended as follows: Sec. 17-5. - Rental rates for Louis William Denton Shelter and the Atkinson Clubhouse. All persons renting the Louis William Denton Shelter and/or the cooking pits or the Atkinson Clubhouse shall pay rental and deposit fees according to a fee schedule which shall be established from time to time by resolution of the board of commissioners. All ordinances or parts of ordinances in conflict herewith are hereby repealed and superseded to the extent of such conflict. The ordinance shall become effective upon legal adoption. On first reading of the foregoing ordinance, it was moved by Commissioner Staton , seconded by Commissioner Royster , that the Ordinance be adopted on its first reading. On roll call the vote stood: Commissioner Bugg: AYE Commissioner Vowels: AYE Commissioner Royster: AYE Mayor Austin: AYE Commissioner Staton: AYE On second reading of the ordinance, it was moved by Commissioner - - - - - - - - -, seconded by Commissioner be adopted. On roll call the vote stood: , that the Ordinance Commissioner Bugg: Commissioner Vowels:- - - - Commissioner Royster: Mayor Austin: Commissioner Staton: FIRST READ: 07/14/2020 SECOND READ: ORDINANCE NO. 15-20  ORDINANCE NO. 15-20 (CONT.) WHEREUPON, Mayor Austin declared the ordinance adopted, affixed his signature and the date and ordered that it be recorded. Steve Austin, Mayor Date: ---------- ATTEST: Maree Collins, City Clerk APPROVED AS TO FORM AND LEGALITY THIS JULY, 2020. .;z_ DAY OF / By: Dawn S. Kelsey <._1 City Attorney ORDINANCE NO. 15-20  City Commission Memorandum 20-120 July 23, 2020 TO: Mayor Steve Austin and the Board of Commissioners FROM: William L. "Buzzy" Newman, Jr., City Manager wlfJ SUBJECT: Hwy 425 Bypass Natural Gas Line Extension Project The accompanying municipal order award the construction bid for the City of Henderson Highway 425 Bypass Natural Gas Line Extension to ElectriCom, LLC of Paoli, Indiana in the amount of $270,080.00. The Contract includes the base bid to complete turn-key installation and testing of approximately 4,700 lineal feet of 6-inch epoxy coated 0.188 steel pipe, three 6-inch valves, 50 feet of un-encased bores and one hot tap connection in accordance with specifications and drawings as provided for the Highway 425 Bypass Natural Gas Line Extension. Funding for this expenditure has been included in the FY21 budget and will come from the PDI Grant and City and County grant match. Your approval of the attached municipal order is requested. c: Buzzy Newman Owen Reeves  Gas Department Memorandum 20-10 July 22, 2020 TO: William Newman, City Manager FROM: Owen R. Reeves, Gas System Director SUBJECT: Award, Bid Reference 20-16 Kentucky 425 Bypass System Expansion (Kentucky Product Development Initiative Grant) Background Over recent years Henderson and Henderson County have been working jointly with our Economic Development group in promoting a particular site on the Kentucky 425 Bypass for industrial growth. A key enhancement to recruitment efforts would be the expansion of utilities to the site. Recently Henderson was awarded a Product Development Initiative Grant to support this effort and natural gas extension to the site was the chosen first service. The total grant was for $350,000 with Henderson County committing $100,000 and Henderson Municipal Gas providing $75,000 and the PDI being for $175,000. I and staff have worked with Hussey Gay Bell (Nashville, LLC) to complete and approve drawings and specifications for the project on a fast track pace with construction expected to start in late August and complete in the fall of 2020. Award The specifications were advertised in accordance with KRS 45A.365 requirements with at least eleven bidders requesting documents. Six bidders provided a response being read publicly on July 21 with Robert Stigall in attendance as owner's engineer. Mr. Stigall has provided his professional recommendation (see attached letter) and I concur. Recommendation is made for low bid award of $270,080.00 to ElectriCom, LLC of Paoli, Indiana. This project has been budgeted for fiscal 2021. I plan to be in attendance at the Board of Commissioners meeting on July 28. Should you have any questions please let me know. Respectfully, cc: City Attorney er~if2-~ Owen R. Reeves, PE (PA), MBA Finance Director Gas System Director  HUSSEY GAY BELL - - - Established 1958 - - - July 22, 2020 Mr. Owen R. Reeves, P.E. (PA), Gas System Director Henderson Municipal Gas 1449 Corporate Court Henderson, Kentucky 42420 Re: City of Henderson Highway 425 By-Pass Gas Extension Results of Bid Opening HGB Project No. 920102701 Dear Mr. Reeves: Separate, sealed bids for the referenced project were received by the City of Henderson until I :30 p.m. (local time) on July 21, 2020 at which time they were opened and read aloud. We have reviewed and certified the bids received, a copy of the certified bid tabulation is enclosed for your review. A summary of the results of the bid opening is as follows: Contractor Bid Amount 01. ElectriCom, LLC Paoli, Indiana Base Bid Amount $ 270,080.00 Deductive Alternate $ 9,000.00 Additive Alternate $ 65,077.00 02. Weddle Enterprises, Inc. Somerset, Kentucky Base Bid Amount $ 352,470.00 Deductive Alternate $ 4,550.00 Additive Alternate $ 57,840.00 03. King Pipeline & Utility Company, Inc. Nashville, Tennessee Base Bid Amount $ 361,500.00 Deductive Alternate $ 12,000.00 Additive Alternate $ 57,500.00 4 117 Hillshoro Pike, Suire 206 • Nashville, Tennessee :37215 • 615.460.7515 • husseygaybell.com SAVANNAH • STATESBORO • ATLANTA • CHARLESTON • COLUMBIA • NASHVILLE  July 22, 2020 Page 2 of2 Contractor Bid Amount 04. Cleary Construction, Inc. Tompkinsville, Kentucky Base Bid Amount $ 365,500.00 Deductive Alternate $ 13,500.00 Additive Alternate $ 45,500.00 05. Roe Enterprises, Inc. d/b/a Swartz Pipeline Olympia, Kentucky Base Bid Amount $ 382,250.00 Deductive Alternate $ 13,500.00 Additive Alternate $ 45,500.00 06. Envision Contractors, LLC Owensboro, Kentucky Base Bid Amount $ 386,335.00 Deductive Alternate $ 7,090.00 · Additive Alternate $ 98,784.00 Based upon the results of the bid opening, it is our recommendation that the project be awarded to the low bidder, Electricom, LLC, in the base bid amount of $270,080.00. We greatly appreciate the opportunity to work with you, Henderson Municipal Gas and the City of Henderson and please contact me ifI can be of assistance in any matter. Sincerely, HUSSEY GAY BELL - NASHVILLE, LLC /~s:7· Robert D. Stigall, P.E. President Enclosure RDS/mas 4117 Hillsboro Pike, Suite 206 • Nashville, Tennessee 37215 • 615.460.7515 • husseygaybell.com SAVANNAH • STATESBORO • ATLANTA • CHARLESTON • COLUMBIA • NASHVILLE  () CITY OF HENDERSON, KENTUCKY -C BID TABULATION SHEET () ci t) BID REFERENCE NO.: 20-16 -Cf) C ~ Q) :;:::; Cl) ·;:: :::> DATE BID OPENED: 07/21/20 ·e-2:::.:::>- ~ Q) z E C .s I- w ..... - a3 - APPROVAL DATE: ACCEPTANGE FORM SENT: .....Oz·-- .!:?- 0 (.) CJ> Cl) -"OQ) ....(/)Q) -o E o..~ a:: ..c 0) C 5 Cl) - w C.(IS ~ c5s ·- ~zro Base Bid: Unit Price Bid Amount Unit Price Bid Amount Unit Price Bid Amount Complete Installation of 6-inch epoxy coated 1 steel pipe 2 Test Station/Marker 3 Radiograph Total Amount Base Bid; Items 1-3 Inclusive $270,080.00 $ 352,470.00 $ 361,500.00 Deductive Alternate Bid Connect to existing 6-inch steel line $ 9,000.00 $ 261,080.00 $ 4,550.00 $ 347,920.00 $ 12,000.00 $ 349,500.00 Additive Alternate Bid Complete installation of 8-inch epoxy coated steel pipe $ 53,327.00 $ 323,407.00 $ 47,930.00 $ 400,400.00 $ 57,500.00 $419,000.00 Other Bidders Contacted Bids Opened & Recorded By: Bids Reviewed By: Team Construction; R. Jones Underground; James N. Bush Cinstruction Company; Swartz Pipeline Dawn Winn Owen Reeves Leigh Anne Herron 06-01-14H  CITY OF HENDERSON, KENTUCKY 0) BID TABULATION SHEET C () :;:::; () u....I ro BID REFERENCE NO.: 20-16 -C .....C '- ....I (/) C: '- .Q >- u 0 .....0 () 07/21/20 t5 ~ ro >- DATE BID OPENED: :::; (I) '- ..... (/)= - (I) C =2s.. >-~ "E0 ~- C: ·- ~ ue0 APPROVAL DATE: 0 u .£: a: ro- C .0 c:' "3.. {:! ·a. 0 "ui (/) C ACCEPTANGE FORM SENT: ro E ro E ·- >;;: (I) ~ 0 ;;: 2:-, u 1-- (/) 0 Lii o Base Bid: Unit Price Bid Amount Unit Price Bid Amount Unit Price Bid Amount Complete Installation of 6-inch epoxy coated 1 steel pipe 2 Test Station/Marker 3 Radiograph 1ota1 Amount i::sase ts1a; Items 1-3 $ 365,500.00 $ 382,250.00 $ 386,335.00 Inclusive Deductive Alternate Bid Connect to existing 6-inch steel line $13,500.00 $ 352,000.00 $14,500.00 $ 367,750.00 $ 7,090.00 $ 379,245.00 Additive Alternate Bid Complete installation of 8-inch epoxy coated $45,500.00 $ 411,000.00 $ 529,750.00 $98,784.00 $ 485,119.00 steel oioe Other Bidders Contacted Bids Opened & Recorded By: Bids Reviewed By: Team Construction; R. Jones Underground; James N. Bush Cinstruction Company; Swartz Pipeline Dawn Winn Owen Reeves Leigh Anne Herron 06-01-14H  BID SCHEDULE Note: BIDS shall include sales tax and all other applicable taxes and fees. Item Description & Unit Estimated Extended No. Price in Words Quantity Unit Price Bid Amount BASE BID: 1. Complete installation of 6-inch epoxy coated steel pipe from station 0+00 to end of project in accordance with specifications and drawings including connection to existing 6-inch HMG steel line and one uncased road bore and all related valves and fittings as required. Two hundred fifty-eight thousand, three hundred thirty Dollars zero Cents Per lump sum 1 LS $ 258,330.00 $ 258,330.00 2. Test station/marker, for Two hundred fifty Dollars zero Cents Per each SEA $ 250.00 $1,250.00 3. Radiograph, for Ten thousand, five hundred Dollars zero Cents Per lump sum (minimum 2 trips) 1 LS $10,500.00 $10,500.00 TOTAL AMOUNT BASE BID; ITEMS 1 - 3 INCLUSIVE $ 270,080.00 NOTE: The following approximate quantities are to be included in bid item 1: 4,700 l.f. of 6-inch epoxy coated 0.188 steel pipe in place (3) 6-inch valves 50 feet ofunencased bores 1 hot tap connection 0796 Bid for Unit Prices Page2  Item Description & Unit Estimated Extended No. Price in Words Quantity Unit Price Bid Amount DEDUCTIVE ALTERNATE BID NO. 1: This is the amount to deduct from Item No. 1 (base bid) to eliminate the 6-inch hot tap. 1. Connect to existing 6-inch steel line (hot tap) Nine thousand - -_-_-_-_-_-_-_-_-_-_Dollars _z_er_o Cents Per each lEA $9,000.00 $9,000.00 TOTAL AMOUNT DEDUCTIVE ALTERNATE BID NO. 1; ITEM 1 INCLUSIVE $261,080.00 ADDITIVE ALTERNATE BID NO. 1: Additive alternate number 1 is the total amount of bid increase to revise project piping, valves and road crossing to 8-inch nominal pipe having 0.188 wall thickness. 1. Complete installation of 8-inch epoxy coated steel pipe from station 0+00 to end of project in accordance with specifications and drawings including connection to existing 6-inch HMG steel line and one uncased road bore and all related valves and fittings as required. Three hundred twenty-three thousand, four hundred seven Dollars zero Cents Per lump sum 1 LS $ 323,407.00 $ 323,407.00 TOTAL AMOUNT ADDITIVE ALTERNATE BID NO. 1; ITEM 1 INCLUSIVE $ 323,407.00 Owner reserves the right to increase or decrease quantities on any item. As such, each unit price should be calculated for its particular value. The above shall include all work and costs involved to complete the project including but not limited to labor, materials, bailing, shoring, removal, overhead, profit, insurance, etc., and to cover the finished work of the several kinds called for. Bidder understands that the Owner reserves the right to reject any or all bids and to waive any informalities in the bidding. The bidder agrees that this bid shall be good and may not be withdrawn for a period of 60 days after the schedule closing time for receiving bids. 0796 Bid for Unit Prices Page3  SECTION 1 GAS LINES 1.01 SCOPE The work required under this Section of the Specifications consists of furnishing and installing natural gas piping and related items. The contractor shall provide all necessary labor, materials, tools, equipment, and services for an installation complete in every detail and ready for use as required by the Contract Documents. The project shall consist generally of the following items: a. The construction of steel natural gas piping, b. The furnishing and installing of all other pipeline appmtenances, d. Excavation and backfill, e. Unencased highway crossings at depths shown on drawings, f. Testing, purging and jeeping, g. Installation of test stations, and h. Connection to existing line (hot tap) 1. Furnishing radiograph records 1.02 GENERAL All pipe, coatings, valves, and appurtenances shall be manufactured in the United States of America. Instructions, techniques, and recommendations of the manufacturers shall be complied with in the use of their products except as modified by these specifications, or otherwise by the written direction of the Engineer. a. No backfilling shall be performed until X-ray has been passed and approved. (If applicable for that day). b. Stationing shall be marked on pipe for each weld to assist X-ray in paint marker and such records shall appear in record drawings and cross referenced in X-ray rep01ts furnished to Owner. c. Complete documentation shall be furnished to Owner upon completion of project. 1.03 BUY AMERICA REQUIREMENTS All manufacturing processes for iron and steel products, and coatings applied thereon, used in this project shall occur in the United States. 0796 Gas Lines 1-3 1.04 OPERATING PRESSURES The MAOP of the gas lines to be installed is as specified on the following page. As such, the piping must be constructed and tested to operate continuously at these pressures. High pressure distribution line and appurtenances shall be manufactured and installed to function properly and safely under Code of Federal Regulations, Title 49, Part 192, Transportation of Natural and Other Gas by Pipeline Minimum Federal Safety Standards. Also, all requirements of the Kentucky Public Service Commission must be met. Steel Line: 200 psi MAOP 1.05 VALVE BOXES Valve boxes shall be two-piece, adjustable cast iron, 5-1/4" diameter, of a length suitable for the trench depth at each valve. Cover shall be suitable for use in automobile traffic areas, and have the word "gas" cast in its top. Install a valve box over each underground valve. Tamp the backfill around the valve body firmly. Set bricks on tamped backfill such that the full weight of the valve box will be borne upon the brick and that no load is transferred to the valve or pipe from the box (see drawings). Center the box accurately and plumb above the valve operating nut. Tamp backfill firmly around valve box. In walkways, paved surfaces, or foot-traffic areas, tops of valve boxes shall be flush with grade. In grassy areas, woods, or fields, box tops shall be 1/2 inch above grade. When trench backfill is stable, a concrete collar shall be cast around the top of each valve box, except in otherwise paved areas. 1.06 STEEL PIPE Gas main shall be new steel pipe meeting American Petroleum Institute Standard Specifications, as follows: 6-inch diameter to be longitudinally electrically resistance welded (ERW) at the mill, having 0.188-inch wall thickness, API SL, X42. Mill test report to be furnished on all steel pipe. No pipe may be used that does not have a mill test report. Manufacturer's notarized affidavit of conformance to the applicable specifications herein shall be provided to the Owner. If requested by the Owner, the manufacturer shall furnish check records indicating the results of physical and chemical tests as required by the applicable specifications cited above. The Owner shall be permitted to inspect pipe to be delivered to the project at the mill, railhead, coating mill, or project site at his convenience. 0796 Gas Lines 1-4 1.07 COATINGS FOR STEEL PIPE The steel main-line gas piping shall be furnished with factory applied coating. The coating shall be as follows: A. Epoxy Coating for Pipe: Steel gas piping shall have a 12 mil fusion bonded epoxy coating. The coating is to be a one-part, heat curable, thermosetting powdered epoxy coating designed to provide corrosion protection of the pipe. Pipe coating shall meet or exceed the following standards: (I) Impact ASTM G 14 (2) Abrasion Resistance ASTMD 1044 (3) Shear ASTMD 1002 (4) Tensile Strength ASTMD 2370 Pipe and coating shall be subject to inspection by the Engineer at the storage yard or the site. Should the Engineer allow damaged pipe to be repaired by the Contractor, the repairs shall be to the Engineer1s satisfaction without charge under this contract. Coating for the steel gas pipe shall be Scotchkote 206 N fusion bonded epoxy or equal. B. Field Coatings for Pipe, Joints, Fittings The contractor shall furnish and install all field coating and wrapping materials. Compensation will be included in the price of installing pipe, and NO separate payment will be made. Field joint coating sleeves shall be a one piece, heat shrinkable, wrap-around of 80 Mils (total sleeve thickness) with a one-piece welded clear closure seal attached to the backing, the width shall be 17-inches. Field joint coating sleeves shall be for below ground applications, and designed for 135 degrees F maximum operating temperature of the pipeline. Sleeve shall be the Canusa one-piece Windo Weld TM Wrapid Sleeve TM, or approved equal with a clear, weldable closure strip, product designation KTC-170-1 T 1 YE WW. • Approved Alternate Option: Contractor shall submit coating process for work in the field. All buried materials shall be coated. The field coating or repair shall be at least equal to the mill-applied coating in thickness, bond, and electrical resistance. 0796 Gas Lines 1- 5  All field coating and wrapping shall be done in the manner recommended by the manufacturer of the coating and wrapping materials, and as accepted by the Engineer. One copy of the approved instruction for coating and wrapping the pipe shall be at the job site at all times. Before applying field coating and wrapping, remove from the surfaces to be coated and wrapped ALL dirt, mud, moisture, loose rust, scale, welding slag, oil, grease, and other foreign matter which may adversely affect the coating and wrapping. Use scraping, wire brushing, or power buffing to remove encrusted or adhered foreign matter. Remove oil, grease, or other soluble materials by wiping or brushing with coal tar solvent or Xylol. Clean out corners, crevices, depressions, wrinkles, or other places which harbor foreign matter. Prime the cleaned surfaces and apply tape in accordance with manufacturer's instructions. Overlap the field applied coating at least 3 inches over the mill applied coating. Recoat or repair remaining flaws after holiday testing or damage incurred in the trench. 1.08 VALVES (STEEL) Valve shall be Kerotest, Balon or approved equal. The valve shall have weld-ends which are produced from ASTM A106 grade B, seamless carbon steel. Valves shall be Full P01t, ANSI 150. End Preparation: Butt Weld ends shall conform to the requirements of ANSI B 16.25 (1979 Edition) and B3 l .8 (1989 Edition). Welding: Valve shall require no special welding precautions. It is recommended that valve be fully closed when welding it in-line. Testing: All valves shall be 100% seat leak tested and tested at no less than 150% of maximum rated pressure. 1.09 FITTINGS (STEEL PIPE) All welded fittings for steel piping shall be Tube Turn, Midwest or approved equal, forged steel welding neck for steel butt welding, standard strength (Schedule 40 fittings, conforming to ANSI/ASME 16.25, ASA B16.9 and MSS-SP-25. All welded steel pipe fittings such as elbows, tees, reducers, etc., shall be of the long radius type. 0796 Gas Lines 1-6 1.10 MARKING TAPE 2-inch wide underground marking will be installed 12 inches below the ground with all pipe installed. The marking tape will be yellow and will be imprinted to read "CAUTION - GAS LINE BURIED BELOW." 1.11 PIPELINE MARKERS/TEST STATION Contractor is to furnish and install pipeline markers along the new installation. Markers will be flat top test post type, 5 feet tall, yellow with black letter printed with custom screen #167. 1.12 CONNECTION TO EXISTING GAS SYSTEM (BID ALTERNATE) Per DOT regulations, contractor shall submit to Henderson Municipal Gas a detailed gas handling procedure. Such procedure will describe and ensure continuous and non-interrupted service to all customers down stream of work site. This procedure shall comply with 49CRFI 92.605 and specifically .629. Stopper fittings shall be Mueller, or approved equal. After the distribution system represented by this project has been cleaned and satisfactorily tested, and approved by the Engineer for gas service, the contractor will proceed to tie this project into the existing gas system at the location(s) indicated on the drawings. Before perf01ming connection, contractor shall provide written proof to the Henderson Municipal Gas that the individual(s) performing this work have experience making taps under similar conditions. Henderson Municipal Gas shall be contacted by the contractor and notified of the scheduled tap work at least two days in advance of this work. Verify with Henderson Municipal Gas the operating gas pressure in the existing system prior to starting tie-in. Follow all safety precautions including those of Henderson Municipal Gas. Take fire prevention measures and notify the Henderson Fire Department of the scheduled tie-in. Pay all costs related to safety or emergency responses. 1.13 UNENCASED PIPE BORES At all paved or concrete streets and driveways, it shall be mandat01y for gas piping to be installed by boring under the affected surface without a cover pipe. Such installation shall be defined as an "unencased pipe bore. 11 0796 Gas Lines 1-7  Further, on this project, it shall be required to bore under county roads, city streets, concrete or asphalt driveways, and parking lots. The balance of gravel surfaces encountered shall be open-cut and the surface restored. 1.14 CLEARING AND GRUBBING Gas pipeline is to be installed on private properties as well as upon the rights-of-way of highways, railways, and other utilities. The contractor shall familiarize himself with all special requirements of the respective right-of-way holders before commencing work. No clearing shall be done until the Owner has secured proper authorization or permission from the holders of rights-of-way. In addition, the contractor shall acquaint himself with all federal, state, and/or local regulations for preventing forest fires, and these regulations shall govem in all cases. Brush and undergrowth shall be piled and burned only at locations specified by the Engineer. Fire spreading beyond clearance limits causing property damage shall be the contractor's liability. Burning, to the extent that it will not conflict with such regulations, shall directly follow clearing work and shall be completed to the Owner's satisfaction before line materials are distributed along the pipe route. Stumps in the way of the pipe trench ditch shall be grnbbed or otherwise removed and the course of the line shall generally be grubbed and graded to allow passage of equipment and to allow the ditch to be excavated to the line and grade established by the Engineer. 1.15 EXCAVATION FOR PIPELINE TRENCHES Excavation for gas mains shall be open trenches except where the drawings or specifications call for (or the Engineer requires) the contractor to underbore structures, improved surfaces, roads, or highways. Excavate trenches to the lines and depth indicated and to provide uniform and continuous bearing and support for the installed pipe. Trenching shall include all excavation necessary to prepare the trench for the pipe to be installed regardless of what means or methods are necessary to produce such trench. Excavation shall be unclassified. The term 11 unclassified 11 shall include ALL clearing, grubbing, and disposal of material (including all weeds, briars, trees, and stumps encountered, and the removal of earth, solid rock, roots, hardpan, boulders, street or road surfacing, clay, rubbish, unforeseen obstacles, underground conduits, pipe, drain tile, and other obstacles encountered). 0796 Gas Lines 1- 8  Trench depths shall be as required to provide the specified MINIMUM cover over the tops of the pipes; as required to permit pipes to pass under culverts, roads, driveways, existing pipelines, and other obstructions; and as required to accommodate valves and boxes. MINIMUM cover over tops of pipes shall be: A. 42 inches. B. As herein specified for pipes under railroads, highways, creeks, and other special conditions. C. As required to maintain minimum cover under future excavation for highways or roadways when these circumstances are known or anticipated. Trench widths shall be as required for the proper laying and joining of piping and the proper placing and compacting of backfill, but in NO case shall a trench be more than 24 inches wider than the inside diameter of the pipe to be laid therein. Wherever necessary to make joints in the trench, provide ample joint holes in the trench to facilitate this. Machine or hand-cut trenches, except that in all cases prepare the final subgrade accurately with hand tools, and in special cases where required, cut the trenches entirely by hand. Where excavation is canied below proper subgrade, before laying pipe, bring the trench bottom up to proper subgrade by backfilling with approved material placed in 8-inch maximum thickness loose layers and thoroughly compact each layer as required to provide uniform and continuous bearing and support for the pipe. Where the trench bottom at required subgrade is found to be unstable or to include ashes, cinders, or any type of refuse, vegetable or other organic material, or large pieces of fragments of inorganic material which in the Engineer's opinion should be removed, excavate and remove such unsuitable materials when ordered by the Engineer. Before laying pipe, bring the trench bottom up to proper subgrade by backfilling with approved backfill material placed in 3-inch maximum thickness loose layers, and thoroughly compact each layer as required to provide uniform and continuous bearing and support for the pipe. Where rock is encountered in pipe trenches, remove all rock from sides of trench to provide at least six inches horizontal clearance from the pipe on each side, and remove all rock from the trench. Shore and brace trenches and excavations as required to protect personnel, adjacent structurns, and adjacent property. Where required by the conditions encountered, brace trenches and excavations with suitable close sheathing or sheet piling. Do all necessary cribbing up required for the proper operation of trenching machines. The contractor shall determine, as far as possible in advance and in accordance with the General Conditions, the location of all existing sewer, culvert, drain, water, electric, telephone conduits, and gas pipes, and other subsurface structures and avoid disturbing same in 0796 Gas Lines 1-9 opening his trenches. The contractor shall furnish and keep a metal detector on the project for this purpose. In case of sewer, water, and gas services and other facilities easily damaged by machine trenching, same shall be uncovered without damage ahead of the trenching machine and left intact or removed without permanent damage ahead of trenching and restored immediately after the trenching machine has passed without extra cost to the Owner. The contractor shall protect such existing facilities, including power and telephone poles and guy wires, against danger or damage while pipeline is being constructed and backfilled, or from damage due to settlement of his backfill. It shall be the responsibility of the contractor to inform the customers of utilities of disruption of any utility service as soon as it is known that it has been or will be cut off. Construction equipment will not be approved for use where treads are injurious to paving encountered. Curbs, sidewalks, and other structures shall be protected by the contractor from damage by his construction equipment. In case of damage to any existing structures, repair and restoration shall be made at once and backfill shall not be replaced until this is done. In all cases, restoration and repair shall be such that the damaged structure will be in as good condition and serve its purpose as completely as before, and such restoration and repair shall be done without extra charge. Where there is the possibility of damage to existing utility lines by trenching machine, the contractor shall make hand search excavation ahead of machine trenching to uncover same. All trenches must be dug neatly to lines and grades. Hand trenching shall be required at no extra payment where undue damage would be caused to existing structures and facilities by machine trenching. Where trenching is cut through paving which does not crumble on edges, trench edge shall be cut to at least two inches deep to straight and neat edges before excavation is stmted, and care taken to preserve the edge to facilitate neat repaving. The contractor shall not open more trench in advance of pipe laying than is necessary to expedite the work. The contractor shall not open more than 500 feet of trench ahead of pipe laying and shall not leave more than 500 feet of open ditch behind pipe laying before backfilling, except upon written consent of the Owner or the Engineer. No trench shall be left open or work stopped on same for a considerable length of time. In case of objectionable delay, the trench shall be refilled according to backfill specifications. Trench openings that may be of particular danger to children shall be covered or filled in prior to periods when such openings are left unattended. Dewatering of trenches shall be considered a part of trenching at no extra cost to the Owner. Dewatering of trenches shall include ground water and storm or sanitary sewage. Suitable pumping and other dewatering equipment is to be provided by the contractor to insure the installation of the pipeline structure in a dewatered trench and under the proper conditions. Dewatering shall include all practical means available for prevention of surface runoff into 0796 Gas Lines 1 - 10 trenches and scouring against newly laid pipe. Precautions shall be taken to prevent flotation of the pipe should water enter the trench prior to putting the pipeline into operation. Piles of excavated materials shall be trenched or temporarily piped to prevent, as far as practical, blockage of drainage ditches and gutters, and water carriage of excavated materials over street and highway surfaces. 1.16 PIPE BEDDING All gas main pipe shall be supported on a bed of well compacted sand or other approved material to springline of pipe. Bedding material shall be acceptable to the Owner and free from rock, stones, bricks, concrete chunks, organic matter, frozen or other objectionable material. In no case shall pipe be supported directly on rock. When rock is encountered in the trench, bottom bedding shall consist select backfill installed to provide uniform and continuous bearing for the pipe. 1.17 HANDLING, HAULING, AND STORAGE The contractor shall receive the gas main piping and account for it as he takes it. He shall load, unload, haul, string along the route proposed for laying, and otherwise be responsible for the pipe after he receives it. Care must be exercised in the handling and hauling of all materials and equipment, and the contractor will be held responsible for all bl'eakage or damage to same caused by his workmen, agents, subcontractors, or equipment for handling and moving. Pipe or any other material shall in no case be thrown or dropped from cars, trucks, or wagons to the ground but same shall be lowered gently and not allowed to roll against or strike other objects violently. All materials shall be handled and placed so as not to interfere with public and private travel and so as not to be unnecessarily damaged. Pipe or other materials may be distributed at places that will not interfere with other construction operations as unloaded, or may be yarded and distributed as required as the contractor may elect. Valves, valve boxes, joining materials, meter box covers, castings, reinforcing steel and other similar materials shall be yarded or housed in some convenient location by the contractor and delivered on the ground as required. In all cases, materials shall be handled and stored in a mannel" which will facilitate inspection by the Engineer. Pipe shall be placed on skids so that it is raised above the ground a sufficient height to properly accommodate welding. Pipe with welded seams shall be laid with seams staggered in adjacent joints not less than two inches apart. For coated pipe, the skids shall be padded as required to prevent damage to the pipe coating and special care in handling shall be practiced. 0796 Gas Lines 1 - 11 1.18 STRINGING, LOWERING, AND LAYING PIPE Pipe shall not be lowered into the trench before the joint protective coating has hardened, and the coating has successfully passed the electrical holiday detection test. In case of accidental damage to the protective coating, the damaged coating shall be replaced and the covering left in equal condition to that of the undamaged portion, in the opinion of the Engineer. If the use of powered equipment is required to lower the pipe, belt pipe slings or appropriately sized padded calipers shall be used to lower the pipe into the trench. Otherwise, pipe shall be laid directly into an open trench with manpower. Do not under any circumstances drop or dump piping materials either from transportation vehicles or into trenches. Inspection of the trench shall be made by the contractor prior to lowering to see that no rocks or sharp objects are in the ditch which might damage the pipe or the pipe coating. To pennit the1mal expansion and contraction of the pipe in the trench and to avoid unnecessary stress, the pipe shall be placed to "weave 11 from side to side in the trench, and weighted with select backfill material to maintain a pattern of 11 slack" in the pipeline. Sections of coated pipe shall not be dragged or pulled into position without adequate protection for the protective coating and allowance made for pipeline slack in the ditch. The pipe shall be lowered into the trench prior to repair of any broken tile or other damaged existing service lines. A minimum distance of 12 inches shall be provided between the gas mains or services and other service or utility lines; or other obstructions which might reduce the quality of construction or damage such obstructions. Such lines and obstructions shall be exposed for a sufficient length of time to allow the Engineer to make adequate investigations on which to base his decision. If controlling authorities require a greater clearance than 12 inches, this greater distance shall be provided by the contractor. The Engineer may order such further precautions as necessary to protect the pipe, including increasing clearances and the furnishing and installation of insulation. Before an open pipe end is lowered into the trench, it shall be tightly capped with a line cap, a plastic end cap, a mental cone, or some similar form of protection. Where work is suspended at night or for any reason, the open ends of the pipeline shall be securely plugged or closed to prevent entrance of water and other foreign materials. All foreign materials shall be kept from entering the pipe at all times. If foreign material does enter the pipe, it shall be removed before the laying procedures continue. Where a directional change is required in the pipeline, either vertical or horizontal, which does not require fabricated fittings, pe1mission may be granted to bend the pipe. Pipe bends shall be made before the pipe is placed in the pipeline. All bends in steel pipe shall be made by a smooth bending method. They shall be made with a bending shoe as approved by the Engineer. 0796 Gas Lines 1 - 12  Bends in steel pipe shall be free of wrinkles, buckles, cracks, or other evidence of damage or characteristics which will reduce the quality of the pipe or construction of the finished pipeline. Miter bends are NOT permitted. In no case shall a bend section contain a pipe joint. The longitudinal weld of steel pipe should be near the neutral axis of the bend. 1.19 JOINTS AND JOINING (STEEL PIPE) A. General Principal joining methods for this project shall be: • Steel gas mains shall be welded. • Fittings shall be fabricated fittings manufactured for welding and joined by welding. • Insulated compression couplings shall be used on service lines and as otherwise indicated. Other types of joints shall be extraordinaiy and shall require the prior approval by the Engineer on a case by case basis. B. Steel Pipe Joining: Any and all welding on the gas mains or appurtenances thereto, the testing and qualifications of welders, and destructive or non-destructive inspection, shall be in accordance with Pait 192, Title 49 of the Code of Federal Regulations, latest revision, and the terms of API Standard 1104, "Standard for Welding Pipe Lines and Related Facilities," which are hereby incorporated by reference and made a part of these Specifications. All welding, welds, and welded connections shall conform to ANSI/AWS Dl0.12, ANSI/AWS C5.6, ANSI/AWS Dl0./11, NFPA 51, NFPA 51B, API 1104, Section llA of the ASME Boiler and Pressure Vessel Code and/or Section IX of the ASME Boiler and Pressure Vessel Code. The contractor shall use only competent and skilled workmen on welding. Welders shall obtain their certification prior to the commencement of work on this project. Welding test ce1tificate from an independent testing laboratory will be supplied to the OWNER by contractor before construction begins for any welder that will perform any work on the project. Each welding operator shall identify his welds with an approved stamp. Welders tested and ce1tified by major gas operating companies may be approved upon application to the Engineer, provided they meet the above regulations. No welding shall be done on any piping, fittings, or other 0796 Gas Lines 1 - 13 equipment until the welders have been fully qualified in accordance with the test requirements set forth herein. The expense of making all tests of welding operators shall be assumed by the contractor. Steel gas mains shall be fusion welded by the electric weld process. Steel pipe and fittings shall be butt welded by the shielded metal-arc welding process using a manual welding technique, unless other welding methods are submitted to, and approved by, the Engineer. All welded joints shall be of the single 11 v" type tapered to 1/16 inch of inside pipe wall. Only direct current shall be used in field welding. No arc welding shall be permitted on pipe with less than two inch nominal diameter. In instances where pipe other than seamless is used, the longitudinal seams of such pipe shall be staggered by not more than twenty degrees and welded sections or single joints shall be assembled and lowered into trench so that the longitudinal seams remain on the top half of pipe. Welding shall not be performed when the quality of the completed weld may be impaired by prevailing weather conditions. The Engineer's decision shall govern whether conditions are suitable or unsuitable for welding. The contractor shall protect filler metals and fluxes from deterioration and excessive moisture changes prior to use. Welding rods or other material which show signs of damage or deterioration shall not be used. During windy weather, suitable windguards shall be provided to protect the work. The contractor shall temporarily suspend work whenever, in his own opinion or in the opinion of the Engineer, conditions are not conducive to doing good work. Gas pipe shall be welded prior to lowering into the trench except where the Engineer permits the pipe to be welded after placement The adjoining ends of pipe to be welded shall be rigidly supported in true alignment with proper separation throughout the welding process. All smfaces to be welded shall be bright, clean, and free of foreign material that may enter or be detrimental to the weld. The ends of pipe at all welded joints shall be properly beveled, and field bevels shall be made by the use of a pipe beveling machine, or other method approved by the Engineer. All welds on piping of two-inch nominal diameter and larger shall be made with no less than three beads. The size of electrode for each pass on each size of pipe shall be as approved by the Engineer. Each bead shall be applied completely around the pipe, and shall be thoroughly cleaned of all scale, slag, or other foreign materials before the next bead is started. The filler bead and final bead shall be applied as soon as practical behind the stringer bead. The completed weld shall project a minimum of 1/16 of an inch above the surface of the pipe at all points and shall have a width of not less than one-half inch or 1/16 of an inch over the shoulder of the pipe bevel. The welds shall be at least two and one-half times as wide as the 0796 Gas Lines 1 - 14 pipe thickness, and shall be at least 125 percent as thick as the pipe being welded. Cooling of welds by using any other substance than air shall NOT be permitted. Each completed weld shall be free of overlaps, undercuts, excessive convexity, scale, oxides, pin holes, non-metallic inclusions, air pockets, de-burred prior to applying joint wrap. All welds which are rough or sweat or leak shall be cut out and pipe ends cleaned and beveled and new welds made before lowering into trench. Before placing in trench, all pipe, joints, fittings, and valves shall be field tested with an "electric holiday" detector in the presence of the Engineer. Use proper test voltage as recommended by the coating manufacturer for the type of coating involved. Joints made in the trench and other miscellaneous units which are impractical to test on the ditch bank, shall be tested for holidays in the trench. Repair all 11 holidays 11 which may be found by the tests, and repeat the Tests as required for approval. Coating tests shall conform with ANSI/ASTM G62. At the request of the Engineer, any weld designated by him may be subjected to radiogram inspection. Should the weld prove to be defective, the contractor will assume ALL costs for cutting out and replacing the weld. When required by the Owner or Engineer, sample welds will be removed and sent to an independent testing laboratory to be destructively tested. If more than two welds, or ten percent, of such welds fail, the welder will not be allowed to weld on this job until sufficient proof that the welder has re-qualified along with a retest is submitted to the Owner and Engineer for their approval. When re-welding the line where test welds have been cut out, one weld shall be used if it is practical to pull line back into position without damage to the pipe or coating. If it is not practical to pull the line into position, two welds shall be made by installing a nipple having a minimum length of 30 inches into the line. Gas main fittings shall be of the butt-weld type. Use fittings at intersections and directional changes greater than 30 degrees. Welding specifications and techniques shall be the same as for welding main line pipe. Threaded joints shall be used only above ground land upon approval by the Engineer. Where used, pipe shall be forged steel, 2000 psi WOG, with NPT threads. Threads shall be coated with thread compound or tape suitable for natural gas threaded connections. 0796 Gas Lines 1 - 15 1.20 BACKFILLING TRENCHES The work required under this subsection includes the furnishing of all labor, materials, equipment, and services necessary for the backfilling of all trenching over the length of the pipeline. Trenches shall be backfilled as soon as possible after approval of any leakage tests and electric holiday tests if applicable. Backfilling shall not commence until the Engineer or the Owner's Representative is satisfied that the pipe has proper depth and is firmly supported on approved bedding material. Where the trench crosses driveways, roads, streets, or other places used for the travel of vehicles or pedestrians, proper care should be taken so as NOT to impede the flow of traffic unnecessarily. In no case shall a street, road, or private driveway be left unusable overnight. Backfill around and immediately over the top of the pipe with stable stone-free earth having a maximum paiiicle size of 1/2 inch placed to a minimum level of six inches above the top of the pipe and compacted by "walking in." Wherever it is deemed necessary by the Engineer, hand labor shall be used in sta1iing the backfill. Machine backfilling, using excavated trench materials, may be permitted when all the following conditions are met: • In non-paved or non-improved areas only. • Only in the remainder of the trench after six inches of rock-free earth gas been placed unifo1mly above the pipe, as specified above. • The amount of backfill dumped or dozed into the ditch must not be excessive or placed in such a manner as to displace or disturb the pipe. • Backfill shall be spread uniformly. • Hard objects must not exceed six inches in any dimension, and in no case be allowed to come in contact with the pipe. • Small rock in the backfill must be mixed with eaiih. • Truck or rubber-tired equipment shall not be "walked" in the ditch until it is completely full of backfill material. Backfill pipe under paved areas or vehicular traffic areas from the level of six inches above the pipe to the paving subgrade with No. 9 e1ushed stone. Machine tamp using compacting roller to obtain at least the density of the adjacent undisturbed soil. Where grass plots or sod are destroyed on state highway rights-of-way, the surface shall be prepared and restored according to the requirements of the state highway department. Waste materials and excavated materials from trenches, in excess of the quantity required for trench backfill, shall be disposed of by the contractor. It shall be the responsibility of the contractor to obtain a location or permits for its disposal. Such materials shall be disposed 0796 Gas Lines 1 - 16 of at an approved landfill or as otherwise directed by the Engineer. All rock, including crushed rock or gravel from construction, must be removed from lands and fields. Should a period of time exist between the time of backfill and surfacing or property restoration, the contractor shall maintain the area so that a satisfactory condition exists. Before completion of the contract all backfills shall be reshaped, holes filled, and surplus materials hauled away and the restoration of permanent walks, streets, driveways, highway paving, and reseeding performed. If backfilling of the trench or surface restoration is not properly completed, a propo1tionate patt of the price for pipe laying shall be retained from payment estimates. The contractor shall refill and lightly grade all sunken areas as required or as requested by the Owner throughout the guarantee period and prior to expiration of the guarantee period conect all such unsatisfactory areas to the satisfaction of the Owner. 1.21 ASPHALT, HIGHWAY, AND STREET REPLACEMENT Should the open-cut method be used to install the gas piping across asphalt highways, streets, or driveways in lieu of using unencased bores, the contractor shall do the work in accordance with the specifications hereinafter. Prior to trenching the pavement shall be scored or cut to straight edges at least 12 inches outside each edge of the proposed trench to avoid unnecessary damage to the remainder of the paving. Edges of the existing pavement shall be recut and trimmed to square straight edges after the pipeline has been installed at1d prior to placing the new base and pavement. The contractor shall replace those sections of existing highways, streets, and driveways required to be removed to install the pipeline. He shall construct same to the original lines and grades and in such manner as to leave all such surfaces in fully as good, or better, condition than that which existed prior to his operations. 1.22 UNPAVED DRIVEWAYS Where unpaved driveways and parking areas are disturbed during the construction work, they shall be replaced in fully as good, or better condition than that which existed prior to the contractor's operations. Backfilling of the pipeline trench shall be in accordance with the requirements of the specifications and shall be topped to grade with six inches compacted thickness crushed stone surface course. 0796 Gas Lines 1 - 17 1.23 PROPERTY RESTORATION The contractor shall be required to restore all areas disturbed by his operations to a condition equal to, or better than, the condition prevailing prior to construction. Reasonable care shall be taken during construction to avoid damage to vegetation. Ornamental shrubbery and tree branches shall be temporarily tied back (where appropriate) to minimize damage. Trees which receive damage to branches shall be trimmed of those branches to improve the appearance of the tree. Tree trunks receiving damage from equipment shall be treated with a tree dressing. All graded areas and pipeline trenches shall be left smooth and thickly sown with Kentucky #31 Fescue at a rate of not less than four pounds of seed per 1,000 square feet. Areas to be seeded shall be rough graded to four inches below the finished grade. Topsoil shall then be spread and final grades established. Fine grade the entire area by discing or tilling to a depth of four inches. Then drag, or rake, the area with a plank float or by other means to develop a smooth even surface. When the final grading has been completed, the entire area to be seeded shall be fertilized with ammonium nitrate at the rate of five pounds per 1,000 square feet and an approved commercial fertilizer at the rate of ten pounds per 1,000 square feet. After the fertilizer has been distributed, the contractor shall disc or harrow the ground to thoroughly work the fertilizer into the soil. The seed shall then be broadcast either by hand or by approved sowing equipment at the rate specified. After the seed has been distributed, the contractor then shall lightly cover the seed by use of a drag or other approved device. The seeded area then shall be covered with straw to a depth of approximately 1-1/2 inches. Any necessary reseeding or repairing shall be accomplished by the contractor prior to the final acceptance. If the construction work is brought to completion when the season is not favorable for the seeding of the grounds, then the contractor shall delay this time of work until the proper season for such seeding as directed by the Engineer. 1.24 JEEPING After the pipeline has been welded and the joints coated, the complete pipeline shall be jeeped above ground. All holidays shall be repaired before lowering-in and backfilling. Only low-voltage jeeps shall be used and voltage shall be set to manufacturer's specifications but not higher than 125 volts per mil of coating thickness. 0796 Gas Lines 1 - 18 1.25 TESTING Gas lines and appurtenances shall be tested at a minimum of 150% of the rated MAOP. The Contractor shall furnish to Owner a written outline of procedure to be used for testing. All charts, graphs and records of testing shall be turned over to Owner. The minimum duration of the pressure test shall be 8 hours and shall show temperature, pressure and descriptive location of lines being tested. Test medium is to be nitrogen. 1.26 PURGING When it is necessary to blow down a pipeline or fill a pipeline with natural gas that has contained air, the following procedures shall be followed and shall be applicable to all pipelines regardless of the operating pressures. (192.629) a. When a pipeline full of air is placed in service the air may be safely displaced with gas by introducing a moderately rapid rate of flow through the pipeline and out of a vent at the opposite end. The flow should be continued without intenuption until the vented gas is free from air. The vent should then be closed. Whenever possible, a "squeegee" type pig or a slug of inert gas should be used to separate the gas and air to minimize the possibility of an explosive mixture. b. In cases where gas in a pipeline is to be displaced with air, a procedure similar to, but the reverse of, that described in (a) should not be used. If the rate of air that can be supplied is not sufficient to create a turbulent flow of air, then a "squeegee" pig ore slug or inert gas must be used. If there is a reason to suspect the presence of volatile inflammable liquid precautions should be taken to minimize the possibility of striking static sparks within the pipeline. c. Before any cutting or welding is done on a pipeline that contains gas, it must be disconnected from all sources of gas and then purged with air, water or inert gas. If it is not possible to disconnect and purge the line per foregoing, the operation may be carried out in accordance with the following procedure after approval by the Engineer. (1) Keep the pipeline full of gas and maintain a slight flow of gas toward the point where cutting or welding is being done. (2) Control the gas pressure at the point of cutting and welding with a blow-off valve or other suitable means. (3) Close all slots or open ends - immediately after they are cut - with mud, tape, or other suitable material. If mud is used, it shall be 0796 Gas Lines 1 - 19  replaced with tape or a tight-fitting canvas bag immediately after the cut has been completed. (4) Do not pem1it two openings to remain uncovered at the same time. d. No welding or cutting will be done on a pipeline that contains air and is connected to a source of gas, unless a suitable means has been provided to assure that an explosive mixture does not exist. 1.27 FIRE PREVENTION Maintain suitable approved fire extinguishing equipment near the locations where work involving natural gas or other combustible material is in progress, and especially in the vicinity of "hot connection" and purging operations. Use every possible safety precaution to prevent fire and explosions and comply with all applicable safety and fire prevention codes. Portable fire extinguishing equipment shall conform to National Fire Protection Association's Standard Section 10. The storage and use of flammable and explosive liquids, solids, and devices shall be in accordance with the applicable sections of the National Fire Protection Association's Codes, Standards, and Recorrunended Practices. Section 1 of the NFP A standards shall be followed at all times. 1.28 DRUG & ALCOHOL MISUSE PREVENTION PLAN PROGRAM Contractor shall have a drug and alcohol misuse prevention plan in place in accordance with D.O.T. Pipeline Safety Regulation 49 CFR Part 192. Plan shall be submitted to the Henderson Municipal Gas prior to commencement of work. 1.29 CLEAN UP The contractor shall not allow the site of the work to become littered with trash and waste material, but shall maintain the same in a neat and orderly condition throughout the construction period. The Engineer shall have the right to determine what is, or is not, waste material or rubbish and the place and manner of disposal. 0796 Gas Lines 1 - 20  On or before completion of the work, the contractor shall thoroughly clean all sites of the work or premises which he has entered upon. He shall tear down and remove all tempora1y structures built by him, remove rubbish of all kinds from any of the areas he has worked in or occupied, and leave them in a neat and clean condition. 1.30 RADIOGRAPHY 1. Contractor is to radiograph between 15% and 20% of the welds in the project. Radiographs must be taken on at least two different days. The radiography shall be shall be examined in the manner prescribed by the latest D.0.T. approved edition of APIP 1104. 2. Any x-ray not meeting the referenced standard shall be re-performed at the Contractor's expense. 3. Radiographic examination of piping shall be performed in accordance with a qualified written procedure. The procedure shall comply with the referenced standard and shall be furnished as a submittal to the project. 4. All radiographs will be made available to the Engineer and on-site inspector for examination prior to first flow through the interconnect. 5. Any weld that is repaired or replaced shall be re-examined by radiograph in accordance with the same procedure used to examine the weld initially. Any repair costs shall be the sole responsibility of the Contractor. 6. For each reject weld radiograph, the weld or x-ray number will be written at the end of each radiograph in white was pencil for easy referencing and review. 7. All films shall be clearly identified by the weld ID number, job number and number belts so that the proper weld and any discontinuities in it can be quickly and accurately located. When radiographing a repaired weld, use the original weld number and add the letter "R" at the end of the number. 8. When radiographing a cutout weld, add the letter "N" to the original weld number. If the weld requires replacement again, add "NN" to the original number. If a replacement weld requires repair, add "NR". 0796 Gas Lines 1 - 21  MUNICIPAL ORDER - - - - MUNICIPAL ORDER AWARDING BID FOR KENTUCKY 425 BYPASS SYSTEM EXPANSION THROUGH KENTUCKY PRODUCT DEVELOPMENT INITIATIVE GRANT FOR NATURAL GAS SERVICE EXTENSION TO ELECTRICOM, LLC OF PAOLI, INDIANA, IN THE AMOUNT OF $270,080.00 WHEREAS, the City has issued invitations to bid for the installation of natural gas service for the Kentucky 425 Bypass System Expansion to promote industrial growth; and WHEREAS, bids were submitted to the City pursuant to said invitations, and were publicly opened on July21, 2020, with ElectriCom of Paoli, Indiana, submitting the best bid of $270,080.00, which bid the City Manager recommends be accepted; and WHEREAS, the City of Henderson was recently awarded a Product Development Initiative Grant to support this project in the total amount of$350,000.00, with Henderson County committing to $100,000.00 and Henderson Municipal Gas providing $75,000.00 and the Kentucky Product Development Initiative Grant for $175,000.00 which will be used to pay for the installation of natural gas service. NOW, THEREFORE, BE IT ORDERED by the City of Henderson, Kentucky, that the recommendation of the City Manager is approved, and the bid for the natural gas extension for Kentucky 425 Bypass System is awarded to ElectriCom, LLC, 1660 W Hospital Road, Paoli, IN 47454 in the amount of $270,080.00, in strict accordance with their bids as submitted pursuant to Bid Reference 20-16. On motion of Commissioner seconded by Commissioner _ _ _ _ _ _ _, that the foregoing Municipal Order be adopted, the vote was called. On roll call the vote stood: Commissioner Bugg: Commissioner Vowels:- - - Commissioner Royster: Mayor Austin: Commissioner Staton: INTRODUCED, PUBLICLY READ AND FINALLY APPROVED ON ONE READING and Mayor Austin, affixed his signature and the date thereto and ordered that the same be recorded. Steve Austin, Mayor ATTEST: Date: ------------ Maree Collins, CKMC, City Clerk APPROVED AS TO FORM AND LEGALITY THIS 2 :3 DAY OF JULY, 2020. By:4~ City Attorney  UPCOMING BOARD APPOINTMENTS BOARD EXPIRATION DATE TERM TAX ASSESSMENT APPEALS BOARD Current Term Expires Term Brent Wilkerson 05/21/2020 3-Year CODE ENFORCEMENT BOARD Current Term Expires Term Alan Taylor 06/30/2020 3-Year Meeting: 07/28/2020  City of Henderson, Kentucky NOTICE OF SPECIAL CALLED WORK SESSION Tuesday, July 28, 2020 July 23, 2020 Commissioner Patti Bugg Commissioner X R. Royster III Commissioner Bradley S. Staton Commissioner Austin P. Vowels Dear Board Members: As a result of the state of emergency declared by the President of the United States and the Governor of Kentucky due to the global COVID-19 pandemic, and in accordance with recommended and mandated precautions related to COVID-19, Kentucky Opinion of the Attorney General 20-05, and SB 150 the following Meeting Notice is issued: Please take notice that as Mayor of the City of Henderson, Kentucky, I hereby call a special called work session of the Board of Commissioners of the Board of Commissioners to be held on Tuesday, July 28, 2020, at 3:05 p.m., (or immediately following the special called meeting of the Board of Commissioners, whichever is later) in the third floor assembly room, 222 First Street, Henderson, Kentucky. One or more members of the Board of Commissioners may participate via Zoom Webinar or similar video teleconferencing system and the meeting will be broadcast to the public. No primary location will be set for public attendance as per Kentucky Attorney General Opinion 20-05, public attendance will not be permitted at this meeting due to the highly contagious nature of COVID- 19, it is not feasible for the City to maintain order and abide by recommended and mandated precautions while providing a central physical location for public viewing. The meeting will be broadcast on Zoom (call in number/ webinar ID - 1 312 626 6799 / 88357268638 Password: 8311200) or https: //us02web.zoom.us/j/883572688638 Password: 8311200; will be broadcast on cable Spectrum Channel 200; and live streamed on the city's website: https://www.cityofhendersonky.org/CivicMedia. The purpose of this called meeting is for the following: AGENDA 1. Roll Call 2. Review and Discussion of City Civil Service System 3. Adjournment Respectfully, Steve Austin, Mayor A copy of the foregoing notice received, and service thereof waived this 28th day of July 2020. Commissioner Patti Bugg Commissioner Bradley S. Staton Commissioner X R. Royster III Commissioner Austin P. Vowels This meeting will be conducted as a video teleconference meeting as allowed under KRS6 I .826. Any interruption in the video or audio broadcast at any location shall result in the suspension of the meeting until the broadcast is restored.  City Commission Memorandum 20-121 July 23, 2020 TO: Mayor Steve Austin and the Board of Commissioners FROM: William L. "Buzzy" Newman, Jr. City Manager t,Jl;} SUBJECT: Special Called Work Session Agenda A special called work session is scheduled to immediately follow a special called meeting at 3:00 p.m. on Tuesday, July 28, 2020 in the 3rd Floor Assembly Room of the Municipal Center. The lone item on the agenda for review is as follows: City Civil Service System City Attorney Dawn Kelsey will conduct a PowerPoint presentation of our current civil service system ordinances for discussion. Due to the COVID-19 pandemic and recommended and mandated precautions, the number of people in the room will be limited to staff; public attendance will not be permitted at this meeting. c: Dawn Kelsey