Board of Commissioners Meetings

52 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on May 11, 2021 A meeting of the Board of Commissioners of the City of Henderson, Kentucky, was held on Tuesday, May 11, 2021, at 3:00 p.m., prevailing time, with no primary location designated for this video teleconference meeting as the result of the state of emergency declared by the President of the United States and the Governor of Kentucky due to the global COVID-19 pandemic, and in accordance with recommended and mandated precautions related to COVID-19 per the Kentucky Attorney General Opinion 20-05, limited public attendance was permitted at this meeting due to the highly contagious nature of COVID-19. It is not feasible for the City to maintain order and abide by recommended and mandated precautions while providing a central physical location for public viewing. The meeting was conducted in accordance with KRS 61.826 and SB150. There were present Mayor Steve Austin presiding: PRESENT: Commissioner Rodney Thomas Commissioner Austin P. Vowels Commissioner Robert N. Pruitt, Sr. Commissioner Bradley S. Staton ALSO PRESENT: Mr. William L. “Buzzy” Newman, Jr., City Manager Mr. Eric Shappell, Acting City Attorney Ms. Dawn Kelsey, City Attorney (came in late) Ms. Maree Collins, City Clerk Mrs. Donna Stinnett, Community Relations Manager/Public Information Officer Mr. Robert Gunter, Finance Director Mr. Heath Cox, Police Chief Mr. Trace Stevens, Parks Recreation & Cemetery Director Mr. Scott Foreman, Fire Chief Mrs. Connie Galloway, Human Resources Director Ms. Tammy Willett, Community Development Specialist Mr. Dylan Ward, Project Manager Mr. Sam Lingerfelt, Safety Coordinator Mr. Nick Mangarella, Fire Lieutenant Mrs. Amanda Brannan, Administrative Secretary Mrs. Regenia Bender, Human Resources/Benefits Coordinator Mrs. Karla Beckgerd, Human Resources Specialist Mr. Cory Fischbeck, IT Applications Programming Manager Mr. Bill Raleigh, IT Support Specialist Mr. Victor Carson, IT Network Administrator Mr. Benji Marrs, BimGroup Senior Vice President (via Zoom Panelist) ________________________ APPROVAL OF CONSENT AGENDA: MAYOR AUSTIN asked the City Clerk to read the Consent Agenda. Minutes: October 13, 2020, Called Meeting October 21, 2020, Called Meeting October 27, 2020, Called Meeting October 27, 2020, Called Joint Commission/City Utility Meeting Resolutions: 26-21: A Resolution of the City of Henderson Relating to the Submittal of Grant Application and Acceptance if Awarded to the Department for Local Government Under Land & Water Conservation Fund in the Amount of $250,000.00 27-21: Resolution Authorizing the Submission of the 2021-2022  53 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on May 11, 2021 CDBG Action Plan to the United States Department of Housing and Urban Development 28-21: Resolution Approving Municipal Aid Cooperative Agreement with the Kentucky Transportation Cabinet for Maintenance and Construction of City Streets in Fiscal Year 2022 29-21: Resolution Adopting and Approving the Execution of Agreement Between the City of Henderson and the Commonwealth of Kentucky Transportation Cabinet for Reimbursement in the Amount of $68,000.00 for the Wathen Lane Resurface Project 30-21: Resolution Approving Memorandum of Understanding Between the City and Henderson Tourist Commission for Payment of Funds to Contribute to the Renovation of the Community Room Into an Art Gallery Motion by Commissioner Staton, seconded by Commissioner Thomas, to approve the items on the Consent Agenda as presented. The vote was called. On roll call, the vote stood: Commissioner Thomas -- Aye: Commissioner Vowels --- Aye: Commissioner Pruitt ------ Aye: Commissioner Staton ----- Aye: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin declared the consent agenda items approved. /s/ Steve Austin Steve Austin, Mayor ATTEST: May 11, 2021 Maree Collins, CKMC, City Clerk ________________________ RESOLUTION NO. 31-21: RESOLUTION TO APPROVE PROPOSAL FROM THE COMMONWEALTH OF KENTUCKY TRANSPORTATION CABINET, DEPARTMENT OF HIGHWAYS FOR THE CITY TO ACCEPT AND ENTER INTO A MEMORANDUM OF UNDERSTANDING TO ACCEPT OWNERSHIP AND MAINTENANCE OF THE RIGHT-OF-WAY NEAR US41/KIMSEY LANE/VAN WYK ROAD, THE PEDESTRIAN/BIKE FACILITY NEAR BYPASS SECTION OF US 41, THE STREETSCAPE AND LANDSCAPING AT THE KENTUCKY HIGHWAY 351 RECONSTRUCTION, THE SOUTH DETENTION BASIN (PARCEL 603 OF THE ORX SECTION 1 PROJECT), AND THE NORTH DETENTION BASIN (PARCELS 605 AND 606 OF THE ORX SECTION 1 PROJECT) WILLIAM L. “BUZZY” NEWMAN, JR., City Manager, reported that these documents are necessary for the state to move forward with the first phase of the I-69 project. These areas will no longer be a part of the state highway system area and need to be transferred to the city for ownership and maintenance. MOTION by Commissioner Staton, seconded by Commissioner Vowels, to approve the proposal from the Commonwealth of Kentucky Transportation Cabinet, Department of Highways for the City to enter into a Memorandum of Understanding to accept ownership and maintenance of the right-of-way near US41/Kimsey Lane/Van Wyk Road, the Pedestrian/Bike facility near bypass section of US 41, the streetscape and landscaping at the Kentucky Highway 351 reconstruction, the south detention basin (Parcel 603 of the ORX Section 1 Project), and the north detention basin (Parcels 605 and 606 of the ORX Section 1 Project). 54 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on May 11, 2021 The vote was called. On roll call, the vote stood: Commissioner Thomas -- Aye: Commissioner Vowels --- Aye: Commissioner Pruitt ----- Aye: Commissioner Staton ---- Aye: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin declared the resolution adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: May 11, 2021 Maree Collins, City Clerk ________________________ MUNICIPAL ORDER NO. 25-21: MUNICIPAL ORDER AWARDING CONTRACT FOR RENEWAL OF CITY OF HENDERSON’S STOP/LOSS COVERAGE (REINSURANCE) AND ORGAN TRANSPLANT POLICY AND UMR (THIRD PARTY ADMINISTRATOR) SERVICES MOTION by Commissioner Staton, seconded by Commissioner Thomas, to approve awarding the contract for renewal of Stop/Loss Coverage (Reinsurance), Organ Transplant Policy and UMR (third party administrator) services for City’s employee health benefits. The vote was called. On roll call, the vote stood: Commissioner Thomas -- Aye: Commissioner Vowels --- Aye: Commissioner Pruitt ------ Aye: Commissioner Staton ----- Aye: Mayor Austin ------------- Aye: WHEREUPON, Mayor Austin declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Steve Austin Steve Austin, Mayor ATTEST: May 11, 2021 Maree Collins, CKMC, City Clerk ________________________ CITY MANAGER’S REPORT: “Rezoning #1119-1422 & 1456 Fairground Lane” WILLIAM L. “BUZZY” NEWMAN, Jr., City Manager, reported that the Planning Commission has acted upon the request for rezoning for 1422 Fairground Lane and 1456 Fairground Lane from Medium Density Residential District (R-2) to Urban Single Family Residential (R-5), after conducting a public hearing and producing findings of fact at their regular May 4, 2021 meeting. The Zoning Map Amendments shall be final and the development plan officially amended on Thursday, May 26, 2021, unless an aggrieved party or the Board of Commissioners files written notice with the Planning Commission within the allotted twenty-one day time period to have the Board of Commissioners make the final decision. The deadline for filing written notice is May 25, 2021. ________________________ WILLIAM L. “BUZZY” NEWMAN, Jr., City Manager, reported that there would be need for a special called joint meeting with the Utility Commission on either June 2nd or 3rd for discussion of the evaluation report of the offer to purchase HMPL proposed by Big Rivers. The afternoon of June 2nd was chosen, the time to be determined. ________________________  55 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on May 11, 2021 WILLIAM L. “BUZZY” NEWMAN, Jr., City Manager, reported that only eight applications had been received for Atkinson Pool employees-five for lifeguard and three for concession stand workers. The minimum lifeguards required for the three components of the pool are: five for the main pool, two for the slide and one for the baby pool. We will wait until Friday to make a final determination on whether or not the pool, as a whole or a portion, will open this season. TRACE STEVENS, Parks Recreation & Cemeteries Director, indicated that if the pool opens, COVID-19 protocols would be implemented limiting participants to 100 at any one time and that only pre-packaged foods would be sold at the concession stand-no hot dogs or hamburgers. ________________________ COMMISSIONERS REPORT: MAYOR AUSTIN reported that the vaccination clinic at the Extension Center is still available and that the City will host a vaccination clinic at Fire Station 1 on Saturday, May 15th. He encouraged everyone to consider getting vaccinated. ________________________ BOARD/COMMISSION RE-APPOINTMENT: City-County Planning Commission: Mr. X R. Royster – Term to Expire June 1, 2025 Motion by Commissioner Pruitt, seconded by Commissioner Thomas, upon recommendation of Mayor Steve Austin, to re-appoint Mr. X R. Royster to a term of four years on the City-County Planning Commission. Said term to expire June 1, 2025. The vote was called. On roll call, the vote stood: Commissioner Thomas -- Aye: Commissioner Vowels --- Aye: Commissioner Pruitt ------ Aye: Commissioner Staton ----- Aye: Mayor Austin ------------- Aye: ________________________ BOARD/COMMISSION RE-APPOINTMENTS: Civil Service Commission: Ms. Gian Miller – Term to Expire June 1, 2024; and Ms. Susan Sauls – Term to Expire June 1, 2024 Motion by Commissioner Thomas, seconded by Commissioner Vowels, upon recommendation of Mayor Steve Austin, to re-appoint Ms. Gian Miller and Ms. Susan Sauls to three-year terms on the Civil Service Commission. Said terms to expire June 1, 2024. The vote was called. On roll call, the vote stood: Commissioner Thomas -- Aye: Commissioner Vowels --- Aye: Commissioner Pruitt ------ Aye: Commissioner Staton ----- Aye: Mayor Austin ------------- Aye: ________________________ BOARD/COMMISSION RE-APPOINTMENTS: Civil Service Pension Fund Board of Trustees: Mrs. Cindy Bickwermert – Term to Expire June 1, 2025; Mr. Jason Buchanan – Term to Expire June 1, 2025; and Mrs. Connie Galloway – Term to Expire June 1, 2025 56 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on May 11, 2021 Motion by Commissioner Vowels, seconded by Commissioner Pruitt, upon recommendation of Mayor Steve Austin, to re-appoint Ms. Cindy Bickwermert, Mr. Jason Buchanan and Mrs. Connie Galloway to four-year terms on the Civil Service Pension Fund Board of Trustees. Said term to expire June 1, 2025. The vote was called. On roll call, the vote stood: Commissioner Thomas -- Aye: Commissioner Vowels --- Aye: Commissioner Pruitt ------ Aye: Commissioner Staton ----- Aye: Mayor Austin ------------- Aye: ________________________ MEETING ADJOURN: MOTION by Commissioner Staton, seconded by Commissioner Thomas, to adjourn the meeting. The vote was called. On roll call, the vote stood: Commissioner Thomas -- Aye: Commissioner Vowels --- Aye: Commissioner Pruitt ------ Aye: Commissioner Staton ----- Aye: Mayor Austin ------------- Aye: WITHOUT OBJECTION, Mayor Austin declared the Meeting adjourned at approximately 4:00 p.m. ___________________________ ATTEST: Steve Austin, Mayor April 12, 2022 ______________________ Maree Collins, CKMC City Clerk