Board of Commissioners Meetings

92 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on June 13, 2023 A meeting of the Board of Commissioners of the City of Henderson, Kentucky, was held on Tuesday, June 13, 2023, at 3:00 p.m., prevailing time, in the third floor Assembly Room of the Municipal Center, 222 First Street, Henderson, Kentucky, designated as the primary location for this video teleconference meeting allowed under KRS 61.826. MAYOR STATON led the recitation of the Pledge of Allegiance to our American Flag. There were present Mayor Bradley S. Staton presiding: PRESENT: Commissioner Rodney Thomas Commissioner Robert N. Pruitt, Sr. Commissioner Nicholas E. Whitt Commissioner Austin P. Vowels (came in at 4:10 p.m.) ALSO PRESENT: Mr. William L. “Buzzy” Newman, Jr., City Manager Mrs. Dawn Kelsey, City Attorney Ms. Maree Collins, City Clerk Mr. Heath Cox, Assistant City Manager Mrs. Holli Blanford, Public Information Officer Mr. Robert Gunter, Finance Director Mrs. Connie Galloway, Human Resources Director Mr. Sean McKinney, Police Chief Mr. Ryan Walenga, Police Major Ms. Jordan Webb, 9-1-1 Emergency Communications Director Mr. Nick Mangarella, Acting Fire Chief Mr. Josh Dixon, Fire Division Chief Mr. Ayron Thompson, Assistant Fire Chief Mr. Randy Jenkins, Fire Lieutenant Mr. Michael Polley, Fire Lieutenant Mr. Mike Ivie, Fire Lieutenant & Family Members Mr. Daniel Hancock, Fire Lieutenant Mr. Danny Glaser, Fire Driver/Engineer Mr. Billy Schwartz, Fire Driver/Engineer & Family Members Mr. Cory Staples, Fire Driver/Engineer & Family Members Mr. Travis Denton, Fire Driver/Engineer Mr. Michael Ringer, Firefighter Mr. Blaine Alvey, Firefighter Mr. Chad Garrett, Firefighter Mr. Greg Russell, Firefighter Mr. Jake O’Nan, Firefighter Mrs. Cindy Phillips, HFD Administrative Secretary Ms. Stephanie Weiner, HFD Secretary Mr. Greg Nunn, Information Technology Director Mr. Dylan Ward, Project Manager Mr. Sam Lingerfelt, Safety & Training Coordinator Ms. Tammy Willett, Community Development Specialist Mr. David Steele, Sanitation Superintendent Mrs. Donna Madden, Administrative Secretary Mr. Travis Owens, Assistant IT Director Mr. David Wright, IT Network Administrator II Ms. Chasity Bryant, Engineering Intern Mr. StePhan McGuire, Safety Intern Mr. Bart Boles, Henderson Water Utility General Manager Mr. Scott Foreman, Former HFD Chief Mrs. Angie Gatten, Community Addiction Awareness Coordinator Mr. Bill Latta, Field & Main Insurance  93 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on June 13, 2023 Ms. Nicole Smith, Field & Main Insurance Account Manager Mr. J. D. Chaney, Kentucky League of Cities Mr. Greg Parten, Kentucky League Insurance Deputy Pool Administrator Mr. Dwight Williams Mr. Briscoe Edwards, Police Officer ________________________ PROCLAMATIONS: “World Changers Week” MAYOR STATON explained that this group of approximately 190 youth volunteers comes into our community and spends a week helping neighbors with exterior work to homes by installing windows, doors, siding, roofing, decks, wheelchair ramps, and painting in all sorts of weather. He thanked the World Changer volunteers and their sponsors on behalf of the City Commission and the entire community for their support and participation in making such a positive change in our community. TAMMY WILLETT, Community Development Specialist, Pastor JEFF HESLEY, Robards Missionary Baptist Church, and STEVE EDDLEMAN, World Changers, were present to accept the proclamation. ________________________ PRESENTATION: “25-Year Service Award” MAYOR STATON expressed appreciation to JOHN “MIKE” IVIE, Driver/Engineer, Fire Department, for his 25 years of service and dedication to the City of Henderson. ________________________ PRESENTATION: “25-Year Service Award” MAYOR STATON expressed appreciation to WILLIAM “BILL” SCHWARTZ, Lieutenant, Fire Department, for his 25 years of service and dedication to the City of Henderson. ________________________ PRESENTATION: “25-Year Service Award” MAYOR STATON expressed appreciation to CORY STAPLES, Driver/Engineer, Fire Department, for his 25 years of service and dedication to the City of Henderson. ________________________ COMMISSIONER PRUITT requested that the Board consider funding for New Hope Animal Shelter in the amount of $2,500.00 as backup animal control services to supplement the Humane Society Animal Control efforts for fiscal year 2024. MOTION by Commissioner Pruitt, seconded by Commissioner Thomas, authorizing funding in the amount of $2,500.00 for the purpose of support of animal control/shelter services to New Hope Animal Control. The vote was called. On roll call, the vote stood: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Vowels --- Absent: Mayor Staton ----- Aye: ________________________ 94 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on June 13, 2023 APPROVAL OF CONSENT AGENDA: MAYOR STATON asked the City Clerk to read the Consent Agenda. Minutes: May 09, 2023, Regular Meeting May 16, 2023, Work Session Resolutions: Res. 30 -23: Resolution of The City of Henderson, Kentucky (“City”) (I) Authorizing The Execution of One or More Gas Supply Contracts (“Contract” or “Contracts”) With The Public Energy Authority of Kentucky (“Peak”) For The Purchase of Natural Gas From Peak; (II) Acknowledging That Peak Will Issue Its Gas Supply Revenue Bonds To Fund The Purchase of A Supply of Natural Gas From Morgan Stanley Energy Structuring, LLC, A Related Affiliate of Morgan Stanley, or a Special Purpose Entity Created Solely for The Purpose of Entering Into A Natural Gas Prepayment Transaction (Collectively Referenced Herein as “Morgan Stanley” or “Morgan Stanley Natural Gas Prepaid Supply Transaction”), Which Gas Will Be Used To Make Deliveries Under The Contract(s); And (iii) For Other Purposes Relating To The Contract Res. 31-23: Resolution of The City of Henderson, Kentucky (“City”) (i) Authorizing The Execution of One or More Gas Supply Contracts (“Contract” or “Contracts”) With The Public Energy Authority of Kentucky (“Peak”) For The Purchase of Natural Gas From Peak; (ii) Acknowledging That Peak Will Issue Its Gas Supply Revenue Bonds To Fund The Purchase of a Supply of Natural Gas From J. Aron & Company, LLC, A Related Affiliate Thereof, or A Special Purpose Entity Created Solely For The Purpose Of Entering Into a Natural Gas Prepayment Transaction (Collectively Referenced Herein As “J. Aron” or The “J. Aron Natural Gas Prepaid Supply Transaction”), Which Gas Will Be Used To Make Deliveries Under The Contract(s); And (iii) For Other Purposes Relating To The Contract Municipal Orders: M.O. 27-23: Approving Memorandum of Understanding Between the City of Henderson, Henderson County Fiscal Court, and the Center for Addiction Recovery of Henderson, Inc.; and Authorizing Mayor to Execute All Necessary Documents on Behalf of the City M.O. 28-23: Municipal Order Accepting the Storm Water Management System Maintenance Agreement Between International Paper Company, Henderson Water and Sewer Commission d/b/a Henderson Water Utility (HWU), and the City of Henderson; and Authorizing Mayor to Execute the Agreement on Behalf of the City MOTION by Commissioner Thomas, seconded by Commissioner Pruitt, to approve the items on the Consent Agenda as presented. The vote was called. On roll call, the vote stood: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Vowels --- Absent: Mayor Staton ----- Aye:  95 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on June 13, 2023 WHEREUPON, Mayor Staton declared the consent agenda items approved. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: June 13, 2023 Maree Collins, CKMC, City Clerk ________________________ APPEARANCE OF CITIZENS: ANGIE GATTEN introduced herself to the Board as the new Community Addiction Awareness Coordinator for the Center for Addiction Recovery of Henderson, Inc. The position was created under a joint City/County funding agreement utilizing Opioid Settlement funds to educate the community on the dangers of fentanyl and other dangerous and deadly drugs. Mrs. Gatten indicated that this harm reduction and substance misuse educational program will be designed to empower the community through informational initiatives that will increase awareness and understanding of substance misuse, the negative impacts of substance misuse and addiction on the community, improve attitudes toward persons directly and indirectly effected from substance misuse and addiction and improve utilization of community harm reduction resources while promoting creation of new resources. The primary goal of the program is to decrease overdoses and overdose related deaths, enhance knowledge and understanding of substance misuse and addiction, improve utilization of harm reduction resources and create new harm reduction resources and increase the number of stakeholders actively engaged in harm reduction and prevention initiatives. ________________________ ORDINANCE NO. 08-23: SECOND READ ORDINANCE AMENDING CHAPTER 17 – PARKS AND RECREATION – MOBILE FOOD UNIT VENDORS REGULATIONS ORDINANCE AMENDING CHAPTER 17 – PARKS AND RECREATION, ARTICLE IV – MOBILE FOOD UNITS, SEC. 17-66 – REGULATION OF MOBILE FOOD UNIT VENDORS OF THE CODE OF ORDINANCES OF THE CITY OF HENDERSON TO PROHIBIT ANY REGISTERED SEX OFFENDER TO WORK IN OR OPERATE A MOBILE FOOD UNIT THAT HAS A MOBILE FOOD VENDING LICENSE ISSUED BY THE CITY OF HENDERSON WHILE CONDUCTING BUSINESS IN DESIGNATED MOBILE FOOD VENDING SPACES MOTION by Commissioner Pruitt, seconded by Commissioner Whitt, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Vowels --- Absent: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: June 13, 2023 Maree Collins, CKMC, City Clerk ________________________ 96 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on June 13, 2023 ORDINANCE NO. 09-23: SECOND READ ORDINANCE AMENDING CHAPTER 17 – PARKS AND RECREATION – POSSESSION OF ALCOHOLIC BEVERAGES ORDINANCE AMENDING CHAPTER 17 – PARKS AND RECREATION, ARTICLE I – IN GENERAL, SEC. 17-2 – POSSESSION OF ALCOHOLIC BEVERAGES PROHIBITED OF THE CODE OF ORDINANCES OF THE CITY OF HENDERSON TO ALLOW ALCOHOL IN AUDUBON MILL PARK AND A PORTION OF THE DOC HOSBACH TENNIS COMPLEX IN CONJUNCTION WITH THE OPENING OF THE ENTERTAINMENT DESTINATION CENTER MOTION by Commissioner Thomas, seconded by Commissioner Whitt, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Vowels --- Absent: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: June 13, 2023 Maree Collins, CKMC, City Clerk ________________________ ORDINANCE NO. 10-23: SECOND READ ORDINANCE SETTING THE PAYMENT IN LIEU OF TAX (PILOT) FOR HENDERSON MUNICIPAL GAS ORDINANCE SETTING THE PERCENTAGE OF THE PAYMENT IN LIEU OF TAX (PILOT) TO BE PAID BY HENDERSON MUNICIPAL GAS (HMG) TO THE CITY OF HENDERSON MOTION by Commissioner Pruitt, seconded by Commissioner Thomas, that the ordinance be adopted. MAYOR STATON indicated that these PILOT agreements with the three utilities have been discussed for about a year and a-half and has now been finalized and agreed upon by all concerned parties. The vote was called. On roll call, the vote stood: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Vowels --- Absent: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: June 13, 2023 Maree Collins, CKMC, City Clerk ________________________  97 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on June 13, 2023 ORDINANCE NO. 11-23: SECOND READ ORDINANCE SETTING THE PAYMENT IN LIEU OF TAX (PILOT) FOR HENDERSON WATER AND SEWER COMMISSION ORDINANCE SETTING THE PERCENTAGE OF THE PAYMENT IN LIEU OF TAX (PILOT) TO BE PAID BY THE HENDERSON WATER AND SEWER COMMISSION D/B/A HENDERSON WATER UTILITY (HWU) TO THE CITY OF HENDERSON MOTION by Commissioner Whitt, seconded by Commissioner Thomas, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Vowels --- Absent: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: June 13, 2023 Maree Collins, CKMC, City Clerk ________________________ ORDINANCE NO. 12-23: SECOND READ ORDINANCE SETTING THE PAYMENT IN LIEU OF TAX (PILOT) FOR THE CITY OF HENDERSON UTILITY COMMISSION ORDINANCE SETTING THE PERCENTAGE OF THE PAYMENT IN LIEU OF TAX (PILOT) TO BE PAID BY THE CITY OF HENDERSON, KENTUCKY, UTILITY COMMISSION D/B/A HENDERSON MUNICIPAL POWER & LIGHT (HMPL) TO THE CITY OF HENDERSON MOTION by Commissioner Thomas, seconded by Commissioner Pruitt, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Vowels --- Absent: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: June 13, 2023 Maree Collins, CKMC, City Clerk ________________________ ORDINANCE NO. 13-23: SECOND READ ORDINANCE ADOPTING HENDERSON WATER UTILITY BUDGET BUDGET AND APPROPRIATION ORDINANCE FOR THE FISCAL YEAR COMMENCING JULY 1, 2023, AND ENDING JUNE 30, 2024, FOR HENDERSON WATER UTILITY OF THE CITY OF HENDERSON, KENTUCKY MOTION by Commissioner Pruitt, seconded by Commissioner Whitt, that the ordinance be adopted. 98 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on June 13, 2023 The vote was called. On roll call, the vote stood: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Vowels --- Absent: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: June 13, 2023 Maree Collins, CKMC, City Clerk ________________________ ORDINANCE NO. 14-23: SECOND READ ORDINANCE ADOPTING CITY BUDGET AND APPROPRIATION ORDINANCE FOR FISCAL YEAR 2024 BUDGET AND APPROPRIATION ORDINANCE FOR THE FISCAL YEAR COMMENCING JULY 1, 2023, AND ENDING JUNE 30, 2024, FOR THE CITY OF HENDERSON, KENTUCKY MOTION by Commissioner Pruitt, seconded by Commissioner Thomas, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Vowels --- Absent: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: June 13, 2023 Maree Collins, CKMC, City Clerk ________________________ ORDINANCE NO. 15-23: SECOND READ ORDINANCE AMENDING JOB CLASSIFICATIONS AND PAY PLAN ORDINANCE APPROVING AMENDMENT TO JOB CLASSIFICATIONS AND PAY PLAN FOR NON-HAZARDOUS DUTY POSITIONS, FIRE HAZARDOUS DUTY POSITIONS, AND POLICE HAZARDOUS DUTY POSITIONS FOR FISCAL YEAR 2024 MOTION by Commissioner Thomas, seconded by Commissioner Whitt, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Vowels --- Absent: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: June 13, 2023 Maree Collins, CKMC, City Clerk ________________________  99 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on June 13, 2023 MUNICIPAL ORDER NO. 29-23: MUNICIPAL ORDER APPROVING APPOINTMENT OF JOSHUA K. DIXON AS FIRE CHIEF FOR THE CITY OF HENDERSON MOTION by Commissioner Thomas, seconded by Commissioner Pruitt, to approve the appointment of Joshua K. “Josh” Dixon as the new Fire Chief for the City of Henderson Fire Department. COMMISSIONER THOMAS indicated that all the candidates were highly qualified throughout this process and that he was proud to be a part of this promotional process. JOSHUA K. DIXON, Fire Chief, thanked his wife, and family members, those that participated in the promotional process and his fire department family for the support he has received throughout his fire career. He indicated that the men and women of the Henderson Fire department are willing and ready for any emergency; they are professionals that he is proud to serve with. The vote was called. On roll call, the vote stood: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Vowels --- Absent: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: June 13, 2023 Maree Collins, CKMC, City Clerk ________________________ MUNICIPAL ORDER NO. 30-23: MUNICIPAL ORDER AWARDING BID FOR PURCHASE ONE (1) 2023 FULL-SIZE CREW CAB PICKUP TRUCK FOR THE PUBLIC WORKS DEPARTMENT, ONE (1) 2023 FULL-SIZE EXTENDED CAB PICKUP TRUCK FOR THE CODES DIVISION, AND TWO (2) 2023 FULL-SIZE DOUBLE CAB PICKUP TRUCKS FOR THE GAS DEPARTMENT TO HENDERSON CHEVROLET GMC OF HENDERSON, KENTUCKY, IN THE TOTAL AMOUNT OF $163,055.00 MOTION by Commissioner Pruitt, seconded by Commissioner Whitt, to award the contract for purchase of one 2023 GMC Sierra 1500 PRO full-size crew cab 4x4 WD pickup truck for Public Works, one 2023 GMC Sierra 1500 PRO full-size double cab 4x4 WD pickup truck for the Code division, and two 2023 GMC Sierra 1500 full-size double cab 4x2 WD pickup trucks to Henderson Chevrolet GMC of Henderson, Kentucky, in the amount of $389,200.00, in strict compliance with their bid as submitted pursuant to Bid Reference No. 23-20. The vote was called. On roll call, the vote stood: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Vowels --- Absent: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: June 13, 2023 Maree Collins, CKMC, City Clerk ________________________ 100 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on June 13, 2023 MUNICIPAL ORDER NO. 31-23: MUNICIPAL ORDER AWARDING BID FOR ROOF RESTORATION FOR THE CITY OF HENDERSON CODES AND POLICE DEPARTMENTS LOCATED AT 1990 BARRET COURT TO PREFERRED CONSTRUCTION SERVICES, INC. OF HENDERSON, KENTUCKY, IN THE AMOUNT OF $359,700.00 MOTION by Commissioner Pruitt, seconded by Commissioner Whitt, to award the contract for purchase of roof restoration of the Public Safety building to Preferred Construction services, Inc. of Henderson, Kentucky, in the amount of $359,700.00 (less $44,700.00- emergency work completed in late Fall 2022), in strict compliance with their bid as submitted pursuant to Bid Reference No. 22-32. The vote was called. On roll call, the vote stood: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Vowels --- Absent: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: June 13, 2023 Maree Collins, CKMC, City Clerk ________________________ MUNICIPAL ORDER NO. 32-23: MUNICIPAL ORDER AUTHORIZING AWARD OF CONTRACT FOR AUDITING SERVICES TO ATA CPAS + ADVISORS, PLLC, FOR FISCAL YEARS ENDING JUNE 30, 2024, JUNE 30, 2025, AND JUNE 30, 2026 MOTION by Commissioner Thomas, seconded by Commissioner Whitt, to award the contract for auditing services to Alexander Thompson Arnold CPAs + Advisors, PLLC, for fiscal years ending June 30, 2024, June 30, 2025, and June 30, 2026. The vote was called. On roll call, the vote stood: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Vowels --- Absent: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: June 13, 2023 Maree Collins, CKMC, City Clerk ________________________ MUNICIPAL ORDER NO. 33-23: MUNICIPAL ORDER AWARDING PURCHASE OF PROPERTY, PUBLIC OFFICIALS LIABILITY, GENERAL LIABILITY, AUTO LIABILITY & PHYSICAL DAMAGES, LAW ENFORCEMENT, OCEAN HULL, INLAND MARINE, CRIME, FINE ARTS, CYBER COVERAGE, AND EXCESS LIABILITY INSURANCE, TO BE EFFECTIVE JULY 1, 2023 FOR THE ANNUAL PREMIUM OF $583,579.76 MOTION by Commissioner Pruitt, seconded by Commissioner Thomas, to award the contract for purchase of property, public officials liability, general liability, auto liability & physical damages, law enforcement, ocean hull, inland marine, crime, fine arts, cyber coverage, and excess liability insurance to be effective July 1, 2023, for the annual premium of  101 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on June 13, 2023 $583,579.76, as submitted pursuant to Request for Proposal 23-11. MAYOR STATON indicated that while it is not required to bid this type of service, he had requested that insurance service be reviewed and requests for proposals be submitted every four years at the beginning of each Mayoral term. The vote was called. On roll call, the vote stood: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Vowels --- Absent: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: June 13, 2023 Maree Collins, CKMC, City Clerk ________________________ CITY MANAGER’S REPORT: “ DYLAN WARD, Project Manager, introduced the Engineering division intern, Chasity Bryant, indicating that she is currently assisting with paving estimates and roadway improvements. Mr. Ward reported that the Triennial Review is a team effort with many departments contributing to the final effort. This year’s Review went smoothly, and the Preliminary Final Report indicates that all issues have been resolved and closed out within one week of the visit. ________________________ SAM LINGERFELT, Safety Coordinator, introduced the Safety division intern, StePhan McGuire and reported that StePhan will be visiting each department conducting Personal Protection Equipment (PPE) assessments in order to assist with updating our policy and records. ________________________ SEAN MCKINNEY, Police Chief, reviewed a proposed lateral pay incentive for patrol officers transferring from other agencies as a recruitment tool. The proposed plan would include a sign-on incentive for P.O.P.S. certified lateral police officer transferees based on years of service and other basic and advanced trainings. DISCUSSION WAS HELD relating to the recruitment tools already in use; the dollars the time and money saved by hiring trained officers – approximately $50,000.00 per officer; and that a request for an incentive for retention would probably be necessary in the near future. Without objection the details are to be worked out between Chief McKinney, City Manager Buzzy Newman and City Attorney Dawn Kelsey to create a Lateral Transfer Incentive Program for Police Officers to be presented at an upcoming meeting. ________________________ COMMISSIONER’S REPORTS: COMMISSIONER THOMAS reported that the W.C. Handy Festival begins Wednesday with lunch specials and music at various locations around town. ________________________ COMMISSIONER PRUITT reported that this weekend will be busy with Father’s day and Juneteenth celebrations. ________________________ 102 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on June 13, 2023 COMMISSIONER VOWELS apologized for being so late, he was unavoidably detained and indicated that he too was excited about all the planned activities for the weekend beginning with the kickoff for Handy tomorrow. ________________________ MAYOR STATON reported that the Mexican Head Consul General will be in Evansville next Friday and he and other Henderson officials will participate in welcoming her to discuss the needs of the growing Latino population in our surrounding area. MAYOR STATON reminded everyone of the work session scheduled for Thursday, June 22nd for the mid-year Inner City Improvement Plan Committee reports. The meeting will be at 5:00 p.m. at the Municipal Service Center on Corporate Court. ________________________ BOARD/COMMISSION RE-APPOINTMENT: “Planning Commission” Frank Boyett – Term to Expire June 01, 2023 MOTION by Commissioner Thomas, seconded by Commissioner Pruitt, upon recommendation of Mayor Bradley S. Staton, to re-appoint, Frank Boyett to a four-year term on the Planning Commission. Said term to expire June 01, 2027. The vote was called. On roll call, the vote stood: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Vowels --- Aye: Mayor Staton ----- Aye: ________________________ BOARD/COMMISSION RE-APPOINTMENT: “Planning Commission” Gray Hodge – Term to Expire June 01, 2023 MOTION by Commissioner Pruitt, seconded by Commissioner Vowels, upon recommendation of Mayor Bradley S. Staton, to re-appoint, Gray Hodge to a four-year term on the Planning Commission. Said term to expire June 01, 2027. The vote was called. On roll call, the vote stood: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Vowels --- Aye: Mayor Staton ----- Aye: ________________________ BOARD/COMMISSION RE-APPOINTMENT: “Code Enforcement Board” Alan Taylor – Term to Expire June 30, 2023 MOTION by Commissioner Thomas, seconded by Commissioner Vowels, upon recommendation of Mayor Bradley S. Staton, to re-appoint, Alan Taylor to a four-year term on the Code Enforcement Board. Said term to expire June 30, 2026. The vote was called. On roll call, the vote stood: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Vowels --- Aye: Mayor Staton ----- Aye: ________________________  103 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on June 13, 2023 EXECUTIVE SESSION: “Personnel” MOTION by Commissioner Thomas, seconded by Commissioner Pruitt, that the Board of Commissioners go into Executive Session pursuant to the provisions of KRS 61.810(1)(f) for the purpose of discussion which might lead to the dismissal of an individual employee. The vote was called. On roll call, the vote stood. Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Vowels --- Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the Board adjourned into Executive Session. ________________________ MEETING RECONVENED: MOTION by Commissioner Pruitt, seconded by Commissioner Vowels, that the Board of Commissioners reconvene into regular session. The vote was called. On roll call, the vote stood: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Vowels --- Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton reconvened the Board into regular session. ________________________ MEETING ADJOURN: MOTION by Commissioner Thomas, seconded by Commissioner Pruitt, to adjourn the meeting. The vote was called. On roll call, the vote stood: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Vowels --- Aye: Mayor Staton ----- Aye: WITHOUT OBJECTION, Mayor Staton declared the Meeting adjourned at approximately 5:15 p.m. ___________________________ ATTEST: Bradley S. Staton, Mayor July 11, 2023 ______________________ Maree Collins, CKMC City Clerk