Board of Commissioners Meetings

14 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on January 28, 2025 A meeting of the Board of Commissioners of the City of Henderson, Kentucky, was held on Tuesday, January 28, 2025, at 3:00 p.m., prevailing time, in the third floor Assembly Room of the Municipal Center, 222 First Street, Henderson, Kentucky, designated as the primary location for this video teleconference meeting allowed under KRS 61.826. MAYOR STATON led the recitation of the Pledge of Allegiance to our American Flag. There were present Mayor Bradley S. Staton presiding: PRESENT: Commissioner Kelsey Hargis Commissioner Rodney Thomas Commissioner Robert N. Pruitt, Sr. Commissioner Nicholas E. Whitt ALSO PRESENT: Mr. William L. “Buzzy” Newman, Jr., City Manager Mrs. Dawn Kelsey, City Attorney Mr. Dylan Ward, Assistant City Manager Mrs. Donna Madden, Executive Assistant Mrs. Holli Blanford, Public Relations Director Ms. Chelsea Mills, Finance Director Mr. Josh Dixon, Fire Chief Mr. Chad Moore, Assistant Fire Chief Ms. Jordan Webb, Emergency Communications Director Mr. Trace Stevens, Parks & Recreation Director Mr. Chris Stachewicz, Parks & Recreation Superintendent Mr. James Gordon, Recreation Program Manager Mr. Robert “Bob” Shoultz, Deputy Police Chief Mr. Sam Lingerfelt, Safety & Training Coordinator Mr. Brian Williams, Public Works Director Mr. David Steele, Sanitation Superintendent Mr. Steve Davis, Codes Administrator Ms. Megan McElfresh, Human Resources Director Ms. Karla Beckgerd, Human Resources Specialist Ms. Crystal Windhaus, Mass Transit Superintendent Ms. Jenna Basham, Project Manager Mr. Mark Simmons, Engineering Assistant Ms. Jeannie Quattrocchi, Project Coordinator Mr. Audie Parker, Public Works Ms. Emily Hart, Public Works Mr. Justin Cessna, Public Works Public Way Improvement Mr. Aaron Hogan, Public Works Public Way Improvement Mr. Paul Johnson, Public Works Public Way Improvement Mr. Charlie Wolfe, Public Works Public Way Improvement Mr. Daniel Stanley, Public Works Public Way Improvement Mr. Bill Ivy, Public Works Central Garage Mr. Cody Crowley, Public Works Central Garage Mr. John Presley, Public Works Central Garage Mr. Tim Ellis, Public Works Sanitation Collection Ms. Becca French, Public Works Sanitation Collection Mr. Danzell Carter, Public Works Sanitation Collection Mr. Greg Nunn, IT Director Mr. Travis Owens, Assistant IT Director Mr. Victor Carson, IT Network Administrator I Mr. Devin Elder, IT Network Administrator II Mr. Bart Boles, HWU General Manager Mr. Brad Bickett, HMP&L General Manager Mr. Matt Deibler, HMP&L Transmission and Distribution Manager Mr. Jeremy Hoefling, HMP&L Lineworker Crew Leader  15 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on January 28, 2025 Mr. Gaylan Haire, HMP&L Lineworker Crew Leader Mr. Jonis Buckman, HMP&L Lineworker Crew Leader Mr. Jacob Adkins, HMP&L Lineworker Mr. Landon Enlow, HMP&L Lineworker Mr. Taylor Enlow, HMP&L Lineworker Mr. Dillon Klauder, HMP&L Lineworker Mr. Tim Sauer, HMP&L Lineworker Mr. Clay Schreiner, HMP&L Lineworker Mr. Seth Adams, HMP&L Apprentice Lineworker Mr. Kyle Brantley, HMP&L Apprentice Lineworker Mr. Hugo Gonzalez, HMP&L Apprentice Lineworker Mr. Bryce Willett, HMP&L Apprentice Lineworker Mr. Matthew Greer, HMP&L Engineering Technician Mr. Brandon Jones, HMP&L Engineering Technician Mr. Chase Jewell, HMP&L Meter Services Coordinator Mr. Jake Busby, HMP&L Meter Technician Ms. Tammy Konsler, HMP&L Human Resources Director Ms. Barbara Moll, HMP&L Chief Financial Officer Mr. Ray Nix, HMP&L Facilities and Safety Director Ms. Erin Spence, HMP&L Power Supply Director and Reliability Compliance Manager Mr. Chad Kietzman, HMP&L Director of Telecommunications Mr. Brian Hardesty, HMP&L Chief Technology Officer Mr. Greg Wisecarver, SFC Regional Vice President of Strategic Development, via zoom Mr. Pat Hoagland, Brandstetter Carroll, Inc., Vice President, via zoom Ms. Kelsi Dunham, United Way of Henderson Community Impact Manager Mr. Dwight Williams Mr. Vince Tweddell, Publisher/Editor, the Hendersonian Mr. James Elliot, Police Officer ______________________ PRESENTATION: “Community Spotlight” MAYOR STATON presented the January Community Spotlight to the Henderson Municipal Power & Light and Public Works teams, for their diligence and hard work in keeping the City of Henderson warm, clean, and safe for its residents in the midst of a state of emergency during the ice storm. BRIAN WILLIAMS, Public Works Director, thanked the Commission for their recognition of the department on its behalf, expressing his own gratitude and pride for the employees within the Public Works umbrella, to include sanitation, streets, and the central garage, and giving additional recognition to each team member for their efforts and commitment to keeping the City safe and clean throughout the emergency event. BRAD BICKETT, Henderson Municipal & Light General Manager, approached the Commission to express the honor he felt in representing his team, which had worked tirelessly and vigilantly in hazardous and unsavory conditions to restore power to customers within a timely manner. He recognized several individual positions, explaining how each employee contributed to the team effort of serving Henderson residents during the ice storm. ________________________ APPROVAL OF CONSENT AGENDA: MAYOR STATON asked the City Clerk to read the Consent Agenda. Minutes: January 14, 2025, Regular Meeting Resolutions: Res. 10-25: Resolution Approving Human Resources Report Dated January 28, 2025 16 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on January 28, 2025 Res. 11-25: Resolution Updating The Henderson Emergency Services Wrecker Service Agreement For Any Wrecker Service That Desires To Be Added To The Rotation List Maintained By The Henderson Emergency Communications Center MOTION by Commissioner Whitt, seconded by Commissioner Thomas, to approve the items on the Consent Agenda as presented. The vote was called. On roll call, the vote stood: Commissioner Hargis ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the consent agenda items approved. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: January 28, 2025 Jessa Brandon, City Clerk________________________ ORDINANCE NO. 01-25: SECOND READ ORDINANCE ACCEPTING PUBLIC IMPROVEMENTS AN ORDINANCE ACCEPTING PUBLIC IMPROVEMENTS CONSISTING OF SIDEWALKS AND CURB AND GUTTERING ON RETTIG ROAD MOTION by Commissioner Thomas, seconded by Commissioner Pruitt, that the ordinance be adopted. The vote was called. On roll call, the vote stood: Commissioner Hargis ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: January 28, 2025 Jessa Brandon, City Clerk________________________ ORDINANCE NO. 02-25: FIRST READ ORDINANCE REGARDING ANNEXATION AN ORDINANCE ANNEXING CERTAIN UNINCORPORATED TERRITORY TO THE CITY OF HENDERSON, KENTUCKY, LOCATED IN HENDERSON COUNTY BEING THE REAL PROPERTIES ADDRESSED AS 634 GLENWOOD DELL DRIVE (PARCEL ID #64B-35) CONSISTING OF APPROXIMATELY 1.8365 ACRES, AND 656 S. GLENWOOD DELL (PARCEL ID #64B-36) CONSISTING OF APPROXIMATELY 0.9183 ACRES MOTION by Commissioner Thomas, seconded by Commissioner Pruitt, that the ordinance be adopted. DISSCUSSION WAS HELD regarding the process followed when annexing a property into the City and furthermore addressing concerns that had been voiced by citizens regarding the annexation specific to Ordinance 02-25. The vote was called.  17 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on January 28, 2025 On roll call, the vote stood: Commissioner Hargis ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Mayor Staton ----- Abstain: WHEREUPON, Mayor Pro Tem, Kelsey Hargis, declared the ordinance adopted on first reading and ordered that it be presented for second reading at a regular meeting of the Board of Commissioners. ________________________ MUNICIPAL ORDER NO. 06-25: MUNICIPAL ORDER ACCEPTING PROPOSAL OF MIRACLE RECREATION OF KY & TN, LEITCHFIELD, KENTUCKY, FOR COMMUNITY PARK PLAYGROUND REPLACEMENT IN THE AMOUNT OF $86,191.80 MOTION by Commissioner Pruitt, seconded by Commissioner Hargis, to accept the proposal of Mirale Recreation of KY & TN, Leitchfield, Kentucky for Community Park playground replacement in the amount of $86,191.80. The vote was called. On roll call, the vote stood: Commissioner Hargis ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: January 28, 2025 Jessa Brandon, City Clerk________________________ MUNICIPAL ORDER NO. 07-25: MUNICIPAL ORDER AWARDING BID FOR FABRICATION AND INSTALLATION OF A HENDERSON SPORTS COMPLEX ENTRANCE MONUMENT WITH ELECTRONIC MESSAGE BOARD TO CUSTOM SIGN & ENGINEERING INC. OF NEWBURGH, INDIANA, IN THE AMOUNT OF $54,751.00 MOTION by Commissioner Thomas, seconded by Commissioner Hargis, to award bid for fabrication and installation of a Henderson Sports Complex entrance monument with electronic message board to Custom Sign & Engineering Inc., of Newburgh, IN, in the amount of $54,751.00. The vote was called. On roll call, the vote stood: Commissioner Hargis ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: January 28, 2025 Jessa Brandon, City Clerk________________________ 18 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on January 28, 2025 MUNICIPAL ORDER NO. 08-25: MUNICIPAL ORDER APPROVING PURCHASE OF A 2027 PIERCE ENFORCER PUMPER FOR THE HENDERSON FIRE DEPARTMENT FROM ATLANTIC EMERGENCY SOLUTIONS OF MANASSAS, VIRGINIA, THROUGH SOURCEWELL CONTRACT #113021-OKC, IN THE AMOUNT OF $982,621.48 MOTION by Commissioner Whitt, seconded by Commissioner Pruitt, to approve the purchase of a 2027 Pierce Enforcer Pumper for the Henderson Fire Department from Atlantic Emergency Solutions of Manassas, Virginia, through Sourcewell Contract #113021-OKC, in the amount of $982,621.48. JOSH DIXON, Fire Chief, reported that the department had previously ordered a pumper via Atlantic Emergency Solutions, which is presently on backorder, due to be fulfilled in August of 2026. He further reported on the growing need to decommission the current reserve engines, in accordance with NFPA standards, referencing also the challenges presented by the length of time associated with procurement of a new engine. Lastly, he reported on the new use of pre- negotiated contracts via Sourcewell to expedite the bidding process in attempt to more quickly obtain the necessary equipment. CHAD MOORE, Assistant Fire Chief, elaborated on a clause within the purchase contract, relating to what it refers to as “persistent inflationary environment.” He explained that 14 months prior to completion of the truck build, Pierce Manufacturing will reassess the costs associated with building the truck, and provided that the inflation price is less than 5%, Pierce will assume liability for the difference. However, in the event that the inflation price at time of reassessment is 5% over the initial quote, the City would be responsible for any amount over the 5%, at which time the City would reserve the right to either opt out of the contract at no cost or pay the additional purchase price. The vote was called. On roll call, the vote stood: Commissioner Hargis ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: January 28, 2025 Jessa Brandon, City Clerk________________________ MUNICIPAL ORDER NO. 09-25: MUNICIPAL ORDER ACCEPTING PROPOSAL OF SPORTS FACILITIES MANAGEMENT, LLC FOR THE OPERATION AND MANAGEMENT OF THE HENDERSON SPORTS COMPLEX; AND APPROVING FACILITY MANAGEMENT AGREEMENT BETWEEN THE CITY OF HENDERSON AND SPORTS FACILITIES MANAGEMENT, LLC; AND AUTHORIZING THE MAYOR TO EXECUTE ALL NECESSARY DOCUMENTS MOTION by Commissioner Thomas, seconded by Commissioner Hargis, to accept the proposal of Sports Facilities Management, LLC, for the operation and management of the Henderson Sports Complex, and approving facility management agreement with Sports Facilities Management, LLC, and authorizing the Mayor to execute all necessary documents. DYLAN WARD, Assistant City Manager, explained that though the Facility Management Agreement draft given to the Commission had not been finalized in its entirety yet, and since there are no major changes expected at this time, the City Attorney had given recommendation to move forward with presenting the agreement for approval in order to meet time constraints for the anticipated operation and opening of the Sports Complex. Mr. Ward further reported on the selection process that was followed when choosing Sports Facilities  19 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on January 28, 2025 Management, LLC, which included the creation of a selection committee, which then came to a unanimous decision to utilize Sports Facilities Management, LLC, in order to help minimize expenses and maximize revenues, by utilizing its existing partnerships and associations. He proceeded to give a brief overview of the agreement, the budget, and the anticipated processes to be expect moving forward. DISCUSSION WAS HELD regarding insurances and liabilities; audit processes for City fund accounts to be managed by Sports Facilities Management, LLC; contract terms and conditions, specifically relating to length, renewal, and exit terms, as well as cost associated with exiting the contract. DYLAN WARD, Assistant City Manager, further reported that a budget would later be created with Sports Facilities Companies (SFC) and brought before the Commission upon its completion. Mr. Ward continued to elaborate on a larger line item within the budget, referred to as the “Management Fee,” which serves as the compensation to the national company providing its services, being roughly $17,000.00 monthly, with 6 months to be paid upfront by the City. He continued to explain that SFC will further be awarded 30% of the revenue for new sponsorships, to incentivize the procurement of new sponsorships, which will also provide additional revenues for the City. Mr. Ward expressed that the primary goals considered when creating the agreement included: meeting local recreational needs; to maximize the revenues in attempt to offset the expenses, thus ensuring operation of the Sports Complex as close to net zero as possible; and to maximize the economic impact of the Sports Complex for the City. DISCUSSION WAS HELD regarding the revenue projection regarding sponsorship advertisement, more particularly regarding revenues for existing sponsorships and renewals. GREG WISECARVER, Regional Vice President of Strategic Development for Sports Facilities Companies (SFC), clarified that the 30% awarded to SFC would only apply to new sponsorships or re-negotiated sponsorship renewals secured by SFC. He further reported that renewals above the threshold would be brought before the commission for approval as necessary. DISCUSSION WAS HELD to gain clarity on budget line items found on the Proforma provided to the Commission; basic operation and management processes, to include umpire services; facility scheduling and availability; and ensuring that leagues could keep their membership fees as low as possible, by alleviating some of the overhead costs associated with field maintenance and event operations. The vote was called. On roll call, the vote stood: Commissioner Hargis ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: January 28, 2025 Jessa Brandon, City Clerk________________________ 20 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on January 28, 2025 MUNICIPAL ORDER NO. 10-25: MUNICIPAL ORDER ACCEPTING PROPOSAL OF BRANDSTETTER CARROLL INC. FOR THE DEVELOPMENT OF A PARKS AND RECREATION MASTER PLAN FOR THE CITY OF HENDERSON; AND APPROVING AGREEMENT HENDERSON PARKS AND RECREATION MASTER PLAN BETWEEN THE CITY OF HENDERSON AND BRANDSTETTER CARROLL INC.; AND AUTHORIZING THE MAYOR TO EXECUTE ALL NECESSARY DOCUMENTS MOTION by Commissioner Thomas, seconded by Commissioner Pruitt, to accept proposal of Brandstetter Carroll, Inc., for the development of a parks and recreation master plan for the City of Henderson; and approving the agreement with Brandstetter Carroll Inc.; and authorizing the Mayor to execute all necessary documents. JENNA BASHAM, Project Manager, reported that the proposal submitted by Brandstetter Carroll Inc., was unanimously selected, from a total of five submittals in response to a Request for Qualifications set out by the City, by a selection committee, formed of the Assistant City Manager, the Project Coordinator, the Parks & Recreation Director, and two members of the Parks & Recreation Board. She further reported upon the action plan of Brandstetter Carroll Inc., moving forward, to include: a review of any existing plans, such as the Vision Plan; a study of area demographics; a five-year budget review; a review of Henderson Parks; a comparative viewing of Henderson as opposed to surrounding cities of comparable size; a review of ordinances and policies; identification of current service gaps; community engagement; data collection via survey; and finally, with all the data collected from aforementioned services, the development of an official action plan. The action plan will include recommended improvements, conceptual plans, preventative maintenance plans, and a proposed budget. PAT HOAGLAND, Vice President of Brandstetter Carroll Inc., reported that the data collection by Brandstetter Carroll Inc., would begin immediately following approval, and could take upwards of 10 months or longer to complete. He listed several Kentucky cities who had utilized these services to improve their cities, including Paducah, Madisonville, Frankfort, and Bowling Green, among others. The vote was called. On roll call, the vote stood: Commissioner Hargis ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: January 28, 2025 Jessa Brandon, City Clerk________________________ MUNICIPAL ORDER NO. 11-25: MUNICIPAL ORDER ACCEPTING FEE PROPOSAL FOR PROFESSIONAL CIVIL ENGINEERING AND SURVEYING SERVICES SUBMITTED TO THE CITY OF HENDERSON, KENTUCKY FROM PALMER ENGINEERING COMPANY OF WINCHESTER, KENTUCKY RELATED TO THE BARRET BOULEVARD PAD GRADE AND ROADWAY DESIGN PROJECT IN THE AMOUNT OF $50,000.00; AND AUTHORIZING MAYOR TO EXECUTE ALL NECESSARY DOCUMENTS ON BEHALF OF THE CITY MOTION by Commissioner Whitt, seconded by Commissioner Thomas, to accept the fee proposal for professional civil engineering and surveying services from Palmer Engineering Company of Winchester, Kentucky, related to the Barret Boulevard pad grade and roadway design project in the amount of $50,000.00, and authorizing the Mayor to execute all necessary documents.  21 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on January 28, 2025 WILLIAM L. “BUZZY” NEWMAN, JR., City Manager, reported that the intent for this property since its purchase has been commercial retail development, such as restaurants and hotels. Since the completion of the Barret Boulevard extension by Palmer Engineering years prior, the property is ready to be marketed. This pad grade and roadway design project is being proposed to prepare a mass grading plan that will support future streets. Furthermore, City Manager Newman reported that as the city is aware that the I69 completion may lead to this property being impacted by changes to Flood Plain areas, funds have been allocated in the budget, and there is planning to mitigate the potential effects of those changes. Lastly, at a later date, a marketing plan is expected to be presented before the Commission in regard to selling the property. MAYOR STATON remarked on feasibility studies, citing the introduction of a Downtown Hotel for which a feasibility study had been conducted. The Mayor explained the value of feasibility studies, reporting that they are typically performed upon indication of interest by parties who will contribute to the economic development of the City. The vote was called. On roll call, the vote stood: Commissioner Hargis ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: January 28, 2025 Jessa Brandon, City Clerk________________________ MUNICIPAL ORDER NO. 12-25: MUNICIPAL ORDER APPROVING GENERAL WARRANTY DEED, REAL ESTATE MORTGAGE, AND PROMISSORY NOTE FOR PROPERTY LOCATED ON OLD CORYDON ROAD BETWEEN THE CITY OF HENDERSON, KENTUCKY AND PRATT PROPERTIES II, LLC; AND AUTHORIZING THE MAYOR TO EXECUTE ALL NECESSARY DOCUMENTS MOTION by Commissioner Pruitt, seconded by Commissioner Whitt, to approve the general warranty deed, real estate mortgage, and promissory note for property located on Old Corydon Road between the City and Pratt Properties II, LLC, and authorizing the Mayor to execute all necessary documents. WILLIAM L. “BUZZY” NEWMAN, JR., City Manager, reported this property was previously acquired by the City in attempt to attract Pratt to the City for economic development. This option was selected to attempt to regain some of the City’s initial investment into the property. DAWN KELSEY, City Attorney, clarified that this option essentially operates as a first right of refusal for Pratt to purchase the property from the City. Mrs. Kelsey reported that Pratt has opted to purchase the property via a series of payments through Economic Development. The vote was called. On roll call, the vote stood: Commissioner Hargis ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Mayor Staton ----- Aye: 22 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on January 28, 2025 WHEREUPON, Mayor Staton declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: January 28, 2025 Jessa Brandon, City Clerk________________________ MUNICIPAL ORDER NO. 13-25: MUNICIPAL ORDER APPROVING CONTRACT FOR DEBRIS MANAGEMENT SERVICES BETWEEN THE CITY OF HENDERSON AND CROWDERGULF, LLC; AND AUTHORIZING THE MAYOR TO EXECUTE ALL NECESSARY DOCUMENTS MOTION by Commissioner Thomas, seconded by Commissioner Whitt, to approve the contract for debris management services with Crowdergulf, LLC, and authorizing the mayor to execute all necessary documents. WILLIAM L. “BUZZY” NEWMAN JR., City Manager, reported that the contract included the provision of services by Crowdergulf during emergency or disaster situations. This agreement would provide for adequate emergency planning in recuperation from the ice storm, as well as moving forward, without reliance on FEMA funding that has not yet been guaranteed. He further reported that though the City has followed guidelines for FEMA reporting, in anticipation of receiving federally funded disaster relief, the City is also preparing for the potential that there may not be funding received from FEMA. This contract is part of the contingency planning process. KELSI DUNHAM, Community Impact Manager of United Way of Henderson, reported that United Way of Henderson partnered with Crisis Clean-Up, a non-profit organization, which has use of a platform that manages incoming calls for debris clean-up and connects certified, insured groups with individuals in need of assistance. She reported that the hotline to request assistance would be open until Friday, January 21, 2025 at 8:00 p.m., after which time any phone calls missed will be returned, but no further calls will be accepted. Furthermore, she continued to elaborate that The Kentucky Disaster Relief through the Southern Baptist Convention is currently working clean-up jobs, having completed 20 thus far, and Christian Aid Ministries is expected to begin working soon as well, with larger equipment for larger clean-up projects. Finally, she shared that the goal for clean-up completion is February 10, 2025. The program has saved residents approximately $202,700.00 in clean-up expense. The vote was called. On roll call, the vote stood: Commissioner Hargis ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: January 28, 2025 Jessa Brandon, City Clerk________________________ CITY MANAGER’S REPORT: “Update on Debris Cleanup from Recent Ice Storm” WILLIAM L. “BUZZY” NEWMAN, JR., City Manager, reported that EMA and United Way have been instrumental in assisting citizens with cleaning up their properties. In regard to the piles of debris currently found throughout the City, the City intends to begin pickup by February, 17, 2025, before which time a plan will be developed via Public Works and shared to the public upon its completion. THE BOARD OF COMMISSIONERS gave its consent for the City Manager to move forward with cleanup efforts, regardless of FEMA reimbursement status.  23 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on January 28, 2025 ________________________ CITY MANAGER’S REPORT: “Parks & Recreation Update” TRACE STEVENS, Parks & Recreation Director, reported that the swim season, upon request, will be extended to Labor Day, with hours shifting to weekends-only after the beginning of the school season in August due to the average age of staff. He further reported potential future approvals needed from the commission to accommodate staffing needs in the fulfillment of this request, citing the potential resolution of introducing shift differentials and split shifts in order to better accommodate the schedules of staff and retain employees. MAYOR STATON requested, on behalf of citizens who had been inquiring, that Mr. Stevens give an update about the tree population, and how Parks & Recreation intends to recuperate from the loss of trees following the ice storm. TRACE STEVENS, Parks & Recreation Director, informed the Commission that the Parks & Recreation department replants trees on an annual basis, replacing each tree removed due to aging or damage with two new trees. He further reported that a representative from the Kentucky Department of Forestry will be performing an assessment on damaged trees to determine which trees are salvageable and which are still needing to be removed, which will better enable the local department to more accurately quantify the need for planting. WILLIAM L. “BUZZY” NEWMAN, JR., City Manager, reported that the Henderson Parks & Recreation department also deserved recognition for their efforts during and following the ice storm, as the parks in Henderson were a difficult undertaking, but had been handled very efficiently and expeditiously. ________________________ CITY MANAGER’S REPORT: “Sports Complex” DYLAN WARD, Assistant City Manager, reported on a need of approval from the Commission to reallocate budgeted funds, kept in as placeholders or “allowances” for certain line items to other line items within the budget, where they will be more beneficial to completion of the project. Mr. Ward stated that this was not a request to increase the budget, only to reallocate funding from line item to line item, where it will be more efficiently used. THE BOARD OF COMMISSIONERS gave its consent for the Assistant City Manager to move forward with reallocating the allowances as requested. ________________________ CITY MANAGER’S REPORT: “Parks Master Plan” DYLAN WARD, Assistant City Manager, addressed the need to establish a steering committee for the Parks Master Plan to oversee Brandstetter Carroll. Mr. Ward’s suggestion for the proposed committee consisted of: one representative from the Board of Commissioners, two representatives from the Parks & Recreation Board of Commissioners, one representative from Henderson County Schools, one representative from Henderson County Fiscal Court, one staff member from the Henderson City-County Planning Commission, one representative from the Henderson Tourist Commission, one representative from the Sports Facility Company, one student/youth representative, and city employees to include the City Manager, the Assistant City Manager, the Parks & Recreation Director, Project Manager, and the Project Coordinator. COMMISSIONER WHITT recommended the addition of an adult citizen member, to compliment the proposed student or youth member, by fairly representing different age groups in the community. MOTION by Commissioner Whitt, seconded by Commissioner Thomas, to add one community at large member to the Parks Master Plan Steering Committee. The vote was called. 24 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on January 28, 2025 On roll call, the vote stood: Commissioner Hargis ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Mayor Staton ----- Aye: ________________________ CITY MANAGER’S REPORT: “R.A.I.S.E. Grant Application” JEANNIE QUATTROCCHI, Project Coordinator, appeared before the commission to request approval to submit for the Rebuilding American Infrastructure with Sustainability & Equity (R.A.I.S.E.) Grant, which is federally funded with no local match required, and would address the need for an ADA Transition Plan to bring sidewalks and curbs into compliance. The deadline for submittal is January 30, 2025. THE BOARD OF COMMISSIONERS gave its consent for the Project Coordinator to proceed with the R.A.I.S.E. Grant Application Submittal. ________________________ CITY MANAGER’S REPORT: “Inner City Improvement Plan Action Items List 2024” HOLLI BLANDFORD, Public Relations Director, reported that 135 voters contributed to selecting the project list, having voted at 3 different polling locations and times, and each of the five committees were well represented in the top-voted project list. MAYOR STATON reported that the list of projects would be revisited at the next commission meeting, scheduled for February 11, 2025 for budget allocation. ________________________ EXECUTIVE SESSION: “Future Acquisition of Real Property” MOTION by Commissioner Thomas, seconded by Commissioner Pruitt, that the Board of Commissioners go into Executive Session pursuant to the KRS 61.810(1)(c) for discussion of pending litigation on behalf of the City of Henderson. The vote was called. On roll call, the vote stood: Commissioner Hargis ----- Absent: Commissioner Pruitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the Board adjourned into Executive Session. ________________________ MEETING RECONVENED: MOTION by Commissioner Thomas, seconded by Commissioner Pruitt, that the Board of Commissioners reconvene into regular session. The vote was called. On roll call, the vote stood: Commissioner Hargis ----- Absent: Commissioner Pruitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton reconvened the Board into regular session. ________________________  25 CITY OF HENDERSON – RECORD BOOK Record of Minutes of A Regular Meeting on January 28, 2025 RESOLUTION NO. 12-25: RESOLUTION AUTHORIZING MAYOR TO EXECUTE ALL SETTLEMENT PARTICIPATION FORMS FOR BENEFITS PURSUANT TO A SETTLEMENT AGREEMENT BETWEEN THE KROGER COMPANY AND THE COMMONWEALTH OF KENTUCKY ON THE OPIOID CASE MOTION by Commissioner Thomas, seconded by Commissioner Whitt, to authorize the Mayor to execute all settlement participation forms for benefits pursuant to a settlement agreement between the Kroger Company and the Commonwealth of Kentucky in the Opioid Case. The vote was called. On roll call, the vote stood: Commissioner Hargis ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Mayor Staton ----- Aye: WHEREUPON, Mayor Staton declared the resolution adopted, affixed his signature and the date thereto, and ordered that the same be recorded. /s/ Bradley S. Staton Bradley S. Staton, Mayor ATTEST: January 28, 2025 Jessa Brandon, City Clerk________________________ MEETING ADJOURN: MOTION by Commissioner Whitt, seconded by Commissioner Pruitt, to adjourn the meeting. The vote was called. On roll call, the vote stood: Commissioner Hargis ----- Absent: Commissioner Pruitt ------ Aye: Commissioner Thomas --- Aye: Commissioner Whitt ----- Aye: Mayor Staton ----- Aye: WITHOUT OBJECTION, Mayor Staton declared the Meeting adjourned at approximately 5:26 p.m. ___________________________ Bradley S. Staton, Mayor ATTEST: February 11, 2025 ______________________ Jessa Brandon, City Clerk