Audit Committee

Name: Audit Committee — Henderson, NV
Start: 2016-09-20T15:00:00
End: 2016-09-20T17:00:00
Location: Henderson, NV

Regular Meeting

Henderson, NV · September 20, 2016

Agenda Packet Minutes

Minutes

CITY OF HENDERSON AUDIT COMMITTEE MINUTES September 20, 2016 I. Call to Order Chairman John Marz called the City of Henderson Audit Committee meeting to order at 3:00 p.m. in the Mayor and Council Board Room, 240 Water Street, Henderson, Nevada. II. Confirmation of Posting and Roll Call Melissa Wright, City Auditor, confirmed the agenda was posted three working days prior to the meeting in accordance with the Open Meeting Law by posting in the four Official Bulletin Boards within the City Limits of the City of Henderson and the Nevada Public Notice Website. In addition, copies of the agenda were mailed to each person having an item on the agenda and to all those on the Agenda Master Mailing List. PRESENT: Chairman John F. Marz Mayor Andy Hafen Bryan Allison EXCUSED: None STAFF: Richard Derrick, Chief Financial Officer Bristol Ellington, Assistant City Manager Jim McIntosh, Finance Director Jamie Thalcot, Assistant City Attorney II Bob Murnane, City Manager April Parra, Council and Commission Services Reporter Josh Reid, City Attorney Melissa Wright, City Auditor GUESTS: Bill Zilhmann, Court Administrtor Audit Committee Page 2 September 20, 2016 – Minutes III. Public Comment There were no comments presented by the public. IV. Acceptance of Agenda (Motion) Mayor Hafen introduced a motion to accept the agenda as submitted. The vote favoring approval was unanimous. Chairman Marz declared the motion carried. V. New Business NB-1 MINUTES AUDIT COMMITTEE MEETING ON 6/22/16 INTERNAL AUDIT Approval of Minutes for Audit Committee Meeting of 6/22/16. (Motion) Chairman Marz introduced a motion to approve the June 22, 2016, minutes as submitted. The vote favoring approval was unanimous. Chairman Marz declared the motion carried. NB-2 DRAFT AUDIT FOLLOW-UP REPORT HENDERSON MUNICIPAL COURT INTERNAL AUDIT Receive and Approve Draft Audit Follow-Up Report of Henderson Municipal Court. Melissa Wright, City Auditor, gave a brief summary of the report. She noted that there were seven findings that required follow up and all issues were cleared up satisfactorily, including the hiring of a new bailiff. It was noted that a new process for internal collections is being implemented. At the request of the Committee, the collection efforts that are taking place at Muni court will be revisited in approximately one year. Hafen moved to approve and receive, unanimous (Motion) Mayor Hafen introduced a motion receive and approve the Draft Audit Follow-Up Report of Henderson Municipal Court. The vote favoring approval was unanimous. Chairman Marz declared the motion carried. Audit Committee Page 3 September 20, 2016 – Minutes NB-3 AUDIT COMMITTEE BYLAWS INTERNAL AUDIT Adoption of Changes Discussed at Audit Committee Meeting of 3/16/16 Amending Language for Audit Committee Bylaws. Melissa Wright, City Auditor, gave a brief summary of the amended language to the bylaws. (Motion) Chairman Marz introduced a motion to adopt the bylaws as presented. The vote favoring approval was unanimous. Chairman Marz declared the motion carried. Josh Reid, City Attorney, noted that the bylaws need to go before the Council for approval. VI. Chairman/Member Comments There were no comments presented. VII. Set Next Meeting The next meeting was set for December 7, 2016, at 3:30 p.m. VIII. Public Comments There were no comments presented by the public. IX. Adjournment There being no further business to come before the Committee, the meeting was adjourned at 3:18 p.m. Respectfully submitted, _______________________ April Parra, Council and Commission Services Reporter

Agenda

CITY OF HENDERSON AUDIT COMMITTEE REGULAR MEETING AGENDA Tuesday, September 20, 2016 Mayor and Council Boardroom 3:00 PM 240 Water Street Meeting Inquiries: (702) 267-1778 Henderson, Nevada 89015 NOTICE Notice to persons with special needs: For those requiring special assistance or accommodation to attend or participate in this meeting, arrangements for a sign language interpreter or services necessary for effective communication for qualified persons with disabilities should be made as soon as possible, but no later than 72 hours before the scheduled event. Listening devices are available for persons with hearing impairments. Please contact Melissa Wright at (702) 267-1778 or TTY: 7-1-1 at least 72 hours in advance to request a sign language interpreter. You may also submit your request by using Contact Henderson. The Chairman reserves the right to hear agenda items out of order, combine two or more agenda items for consideration, remove an item from the agenda, or delay discussion relating to an item on the agenda at any time. Individuals speaking on an item will be limited to three (3) minutes and spokespersons for a group will be limited to ten (10) minutes. Backup materials for agenda items can be found at Audit Administration or on the City's website at: http://henderson.siretechnologies.com/sirepub/meetresults.aspx.To request backup materials, please contact Melissa Wright at (702) 267-1778. I. CALL TO ORDER II. CONFIRMATION OF POSTING AND ROLL CALL III. PUBLIC COMMENT Items discussed under Public Comment cannot be acted upon at this meeting, but may be referred to a future agenda for consideration. Individuals speaking on an item will be limited to three (3) minutes and spokespersons for a group will be limited to ten (10) minutes, at the discretion of the Chairman. IV. ACCEPTANCE OF AGENDA (For Possible Action) Audit Committee Page 2 of 3 Tuesday, September 20, 2016 - Agenda V. NEW BUSINESS NB-1 MINUTES AUDIT COMMITTEE MEETING ON 6/22/16 INTERNAL AUDIT For Possible Action. RECOMMENDATION: Approve Approval of Minutes for Audit Committee Meeting of 6/22/16. NB-2 DRAFT AUDIT FOLLOW-UP REPORT HENDERSON MUNICIPAL COURT INTERNAL AUDIT For Possible Action. RECOMMENDATION: Approve Receive and Approve Draft Audit Follow-Up Report of Henderson Municipal Court. NB-3 AUDIT COMMITTEE BYLAWS INTERNAL AUDIT For Possible Action. RECOMMENDATION: Adopt Adoption of Changes Discussed at Audit Committee Meeting of 3/16/16 Amending Language for Audit Committee By-Laws. VI. CHAIRMAN\MEMBER COMMENTS The Chairman and Members may speak on any subject under this section of the agenda. Chairman and Members may comment on matters including, without limitation, future agenda items, upcoming meeting dates, and meeting procedures. Comments made cannot be acted upon or discussed at this meeting, but may be placed on a future agenda for consideration. VII. SET NEXT MEETING Audit Committee Page 3 of 3 Tuesday, September 20, 2016 - Agenda VIII. PUBLIC COMMENT Items discussed under Public Comment cannot be acted upon at this meeting, but may be referred to a future agenda for consideration. Individuals speaking on an item will be limited to three (3) minutes and spokespersons for a group will be limited to ten (10) minutes, at the discretion of the Chairman. IX. ADJOURNMENT Posted by 9:00 a.m., September 14, 2016, at the following locations: City Hall, 240 Water Street, 1st Floor Lobbies Multigenerational Center, 250 S. Green Valley Parkway Whitney Ranch Recreation Center, 1575 Galleria Drive Fire Station No. 86, 1996 E. Galleria Drive www.cityofhenderson.com https://notice.nv.gov

Get email alerts for Henderson

A daily email when new agendas and minutes are posted.

Report an issue with this meeting