Bicycle Advisory Committee

CITY OF HENDERSON BICYCLE ADVISORY COMMITTEE MINUTES August 19, 2021 I. CALL TO ORDER Scott Jarvis, Project Engineer III, called the Bicycle Advisory Committee meeting to order at 4:08 p.m., in the Council Chambers Conference Room, 240 South Water Street, Henderson, Nevada 89015. II. CONFIRMATION OF POSTING AND ROLL CALL Mandy Walton, Administrative Assistant III, confirmed the Bicycle Advisory Committee meeting had been noticed in compliance with the Nevada Open Meeting Law by posting the Agenda three working days prior to the meeting at City Hall, the Multigenerational Center, the Whitney Ranch Recreation Center, Fire Station No. 86, the Nevada Public Notice Website, the City of Henderson Website, and by mailing and emailing a copy of the Agenda to everyone appearing thereon on the Agenda Master Mailing and Emailing Lists. PRESENT: Craig Breuer Tracy Foutz Paul Mangual Herman Ulloa ABSENT: Mark Dolginoff (excused) Jennifer Grube (excused) STAFF: Brian Anderson, Assistant City Attorney III Daniel Croy, Deputy City Clerk Scott Jarvis, Project Engineer III Mandy Walton, Administrative Assistant III III. PUBLIC COMMENT Diana Truax, 89002, stated she has questions about traffic lights, bike lanes on roadways, and cleaning trails and bike lanes. Scott Jarvis, Project Engineer III, stated these topics are not under the purview of the Bicycle Advisory Committee and directed her to inquire about these topics with him in the Public Works Department. Bicycle Advisory Committee Meeting Page 2 of 8 Thursday, August 19, 2021 – Draft Minutes IV. ACCEPTANCE OF AGENDA (For Possible Action) Note: Since Vice Chairman Jennifer Grube was absent, it was the consensus of the Committee to have City staff member Scott Jarvis, Project Engineer III, serve as Acting Chairman for the entirety of the meeting. (Motion) Mr. Mangual introduced a motion to accept the agenda, as presented. The vote favoring approval was unanimous. Acting Chairman Jarvis declared the motion carried. V. UNFINISHED BUSINESS 1 ELECTION OF CHAIR PUBLIC WORKS For Possible Action. RECOMMENDATION: Elect Elect new Chair. (This item was continued from the July 15, 2021 Bicycle Advisory Committee Meeting.) (Minutes) Paul Mangual stated that as Jennifer Grube is the current Vice-Chair, her nomination as Chair is a natural progression. (Motion) Mr. Mangual introduced a motion to elect Jennifer Grube as Chair. The vote favoring approval was unanimous. Acting Chairman Jarvis declared the motion carried. Bicycle Advisory Committee Meeting Page 3 of 8 Thursday, August 19, 2021 – Draft Minutes 2 ELECTION OF VICE-CHAIR PUBLIC WORKS For Possible Action. RECOMMENDATION: Elect Elect Vice-Chair. (Motion) Mr. Foutz introduced a motion to elect Paul Mangual as Vice-Chair. The vote favoring approval was unanimous. Acting Chairman Jarvis declared the motion carried. (This item was continued from the July 15, 2021 Bicycle Advisory Committee Meeting.) 3 CORRECTIVE ACTION FOR AGENDA ITEM 1 FROM THE JULY 15, 2021 BICYCLE ADVISORY COMMITTEE MEETING MINUTES BICYCLE ADVISORY COMMITTEE MEETING JUNE 17, 2021 PUBLIC WORKS For Possible Action. RECOMMENDATION: Approve Bicycle Advisory Committee Meeting Minutes of June 17, 2021. This item is to remedy a possible violation of Nevada's Open Meeting Law related to agenda item #1 at the July 15, 2021 Bicycle Advisory Committee Meeting to approve the meeting minutes from the Committee's prior meeting on June 17, 2021. At the July 15th meeting, Acting Chair Jarvis noted the proposed June 17th Meeting Minutes should state "inquiry" instead of "injury" on page 3 of the June 17, 2021 Bicycle Advisory Committee meeting minutes. The Committee voted to adopt the Bicycle Advisory Committee Meeting Minutes of June 17, 2021, as amended. Subsequently, the Committee learned the item's supporting materials had not been posted on the public website at the same time they were provided to the Bicycle Advisory Board Members. This item will be re-discussed and re-voted on. Bicycle Advisory Committee Meeting Page 4 of 8 Thursday, August 19, 2021 – Draft Minutes (Minutes) Brian Anderson, Assistant City Attorney III gave a summary of this item, explaining the necessary corrective action. (Motion) Mr. Mangual introduced a motion to approve the Bicycle Advisory Committee Meeting Minutes of June 17, 2021. The vote favoring approval was unanimous. Acting Chairman Jarvis declared the motion carried. 4 CORRECTIVE ACTION FOR AGENDA ITEM 4 FROM THE JULY 15, 2021 BICYCLE ADVISORY COMMITTEE MEETING BICYCLE FRIENDLY BUSINESS PROGRAM PUBLIC WORKS For Possible Action. RECOMMENDATION: Accept The Committee will discuss various components of the Bicycle Friendly Business Program to include outreach strategy and materials and make any assignments related thereto. The Committee will also follow up on assignments from the previous meeting. This item is to remedy a possible violation of Nevada's Open Meeting Law related to agenda item #4 at the July 15, 2021 Bicycle Advisory Committee Meeting regarding the Bicycle Friendly Business Program's (BFB) outreach strategy and materials. The Committee reviewed a list of nearly one thousand businesses near the Union Pacific Railroad corridor and discussed filtering the list further by dividing it among the members present with each member ranking the businesses they believe should be contacted regarding the BFB Program (as A, B, C, or N/A). Subsequently, the Committee learned the item's supporting materials had not been posted on the public website at the same time they were provided to the Bicycle Advisory Board Members. The item will be re-discussed and re-voted on. (Minutes) Brian Anderson, Assistant City Attorney III gave a summary of this item, explaining the necessary corrective action. (Motion) Mr. Mangual introduced a motion to accept the corrective action for Agenda Item 4 from the July 15, 2021, Bicycle Advisory Committee Meeting. The vote favoring approval was unanimous. Acting Chairman Jarvis declared the motion carried. Bicycle Advisory Committee Meeting Page 5 of 8 Thursday, August 19, 2021 – Draft Minutes VI. NEW BUSINESS 5 MINUTES BICYCLE ADVISORY COMMITTEE MEETING JULY 15, 2021 PUBLIC WORKS For Possible Action. RECOMMENDATION: Adopt Bicycle Advisory Committee Meeting Minutes of July 15, 2021. (Motion) Mr. Mangual introduced a motion to adopt the Bicycle Advisory Committee Meeting Minutes of July 15, 2021. The vote favoring approval was unanimous. Acting Chairman Jarvis declared the motion carried. 6 BICYCLE FRIENDLY BUSINESS PROGRAM MATERIALS PUBLIC WORKS For Possible Action. RECOMMENDATION: Approve The Committee will discuss the Bicycle Friendly Business Program (BFB Program) outreach strategy and materials including the proposed brochure and application materials. The Committee will follow up on assignments from the previous meeting, make any additional assignments related to the BFB Program materials, and/or approve the proposed BFB Program brochure and application materials. (Minutes) Scott Jarvis, Project Engineer III gave a summary of this item. Herman Ulloa stated he will review the materials for the proposed brochure and report his findings by September 2, 2021. In response to an inquiry from Brian Anderson, Assistant City Attorney III, Scott Jarvis, Project Engineer III, stated the item will not be acted on at this meeting and no vote was made. Bicycle Advisory Committee Meeting Page 6 of 8 Thursday, August 19, 2021 – Draft Minutes 7 BICYCLE FRIENDLY BUSINESS PROGRAM ASSIGNMENTS PUBLIC WORKS For Possible Action. RECOMMENDATION: Accept and Assign The Committee will report and make assignments on outreach to businesses, including the rankings the members gave to their assigned businesses for targeted outreach regarding the BFB Program (A, B, C, or N/A) and whether to mail materials to a targeted group at this time. (Minutes) Scott Jarvis, Project Engineer III, gave a summary of this item. Paul Mangual stated he will review the list of ranked businesses to ensure the businesses are appropriate based on location and to remove duplicates. Mr. Mangual went on to suggest businesses are contacted first by letter, followed by an in-person visit with the Bicycle-friendly Business Application in-hand. Responding to a question from Tracy Foutz about how rankings can be changed for businesses, Mr. Mangual explained the ranking system was intended to stagger outreach to businesses and stated all on the list will be contacted. Mr. Foutz and Mr. Mangual agreed that businesses can be contacted in advance of the mailing. Herman Ulloa asked the Committee how long the Bicycle Friendly Business Program has existed, how has it been promited online, what the qualifications are for accepting a business, what quantity of qualifications have to be met by each business, how benefits of membership for each business are being tracked, and the impact the program has had on employee retention, health, and absenteeism. Responding to Mr. Ulloa’s questions, Mr. Jarvis and Mr. Mangual explained the program is a public relations endeavor, offering free advertising to businesses through the Henderson Happenings brochure and aims to assist businesses in becoming more bicycle friendly and potentially obtaining certification as such, helping grow bicycle friendly businesses, and ensuring multimodal access to City of Henderson amenities for all residents. Mr. Ulloa suggested the Committee check with already registered businesses to determine the success or impact of the program. Scott Jarvis, Project Engineer III, stated as additional review is required, the item will not be acted on at this meeting and no vote was made. Bicycle Advisory Committee Meeting Page 7 of 8 Thursday, August 19, 2021 – Draft Minutes 8 BAC PRIORITIES AND GOALS PUBLIC WORKS For Possible Action. RECOMMENDATION: Accept The Committee may make new assignments related to, and discuss efforts pertaining to, the Committee's priorities and goals related to cycling education and encouragement, and report on the status of any assignments including proposed signage language. (Motion) Mr. Foutz introduced a motion to continue the item to the September 16, 2021, Bicycle Advisory Committee Meeting. The vote favoring approval was unanimous. Acting Chairman Jarvis declared the motion carried. 9 STAFF REPORT PUBLIC WORKS For Possible Action. RECOMMENDATION: For Information Only Staff will give an update on ongoing bicycle projects and recently enacted laws related to the regulation of electronic bicycles. (Minutes) Brian Anderson, Assistant City Attorney III gave a summary of this item, explaining the classifications of electronic bicycles in Nevada. Scott Jarvis, Project Engineer III, stated local agencies have the ability to regulate electronic bicycles beyond the legislation enacted at the state level and based on the wattage associated with specific classifications of electronic bicycles, regulations may be enacted to limit usage on City trails. (Motion) Mr. Foutz introduced a motion to accept the Staff Report. The vote favoring approval was unanimous. Acting Chairman Jarvis declared the motion carried. VII. CHAIRMAN\MEMBER COMMENTS There were no Chairman/Member comments. Bicycle Advisory Committee Meeting Page 8 of 8 Thursday, August 19, 2021 – Draft Minutes VIII. SET NEXT MEETING The next meeting was set for Thursday, September 16, 2021, at 4:00 p.m. IX. PUBLIC COMMENT There were no public comments presented. X. ADJOURNMENT There being no further business to be discussed, Acting Chairman Jarvis adjourned the meeting at 5:06 p.m. Respectfully submitted, ______________________ Daniel Croy, Deputy City Clerk