CDBG Program Advisory Committee

CITY OF HENDERSON COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM ADVISORY COMMITTEE REGULAR MEETING MINUTES Wednesday, August 11, 2021 I. CALL TO ORDER Chairman Gary Thompson called the Community Development Block Grant Program Advisory Committee meeting to order at 9:04 a.m., in the Council Chambers Conference Room, 240 South Water Street, Henderson, Nevada 89015. II. CONFIRMATION OF POSTING AND ROLL CALL Brittany Toth, Engagement and Programs Administrator, confirmed the Community Development Block Grant Program Advisory Committee meeting had been noticed in compliance with the Open Meeting Law by posting the Agenda three working days prior to the meeting at City Hall, the Multigenerational Center, the Whitney Ranch Recreation Center, Fire Station No. 86, the Nevada Public Notice Website, the City of Henderson Website, and by mailing and emailing a copy of the Agenda to everyone appearing thereon on the Agenda Master Mailing List and Emailing List. PRESENT: Chairman Gary Thompson Vice Chairman David Beason Brian Maddox Mary Marriott David Paull Gustavo Ramos Gina Venglass ABSENT: None STAFF: Zachary Redman, Assistant City Attorney III Senta Robinson, Community Development Grant Specialist Andrew Roether, Planning Manager Tedie Jackson, Deputy City Clerk Brittany Toth, Engagement and Programs Administrator Heather Virtuoso, Engagement and Program Specialist GUESTS: Gilbert Medina, Community Development Grant Specialist Stacy DiNicola, Community Resource Coordinator Amie Wojtech, Park Project Manager Rylee Strehlow, Student Assistant CDBG Program Advisory Committee Meeting Page 2 of 5 Wednesday, August 11, 2021 – Minutes III. PUBLIC COMMENT There were no public comments presented. IV. ACCEPTANCE OF AGENDA (Motion) Mr. Maddox introduced a motion to accept the agenda as presented. The vote favoring approval was unanimous. Chairman Thompson declared the motion carried. V. NEW BUSINESS 1 MINUTES CDBG PROGRAM ADVISORY COMMITTEE DECEMBER 16, 2020 COMMUNITY DEVELOPMENT & SERVICES DEPARTMENT CDBG Program Advisory Committee Meeting minutes of December 16, 2020. (Motion) Mr. Ramos introduced a motion to adopt the CDBG Program Advisory Committee Meeting minutes of December 16, 2020, as presented. The vote favoring approval was unanimous. Chairman Thompson declared the motion carried. 2 PROGRAM YEAR 2020 CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER) SUB-RECIPIENT PROGRAM OUTCOMES COMMUNITY DEVELOPMENT & SERVICES DEPARTMENT Staff will present the program year 2020 consolidated annual performance and evaluation report sub-recipient program outcomes. Via PowerPoint presentation, Senta Robinson, Community Development Grant Specialist, reviewed the 2020-2021 Sub-recipient Progress Update, and noted the report is subject to change. She stated the Public Service portion has five mentoring/tutoring programs which were impacted the hardest during the pandemic. Due to difficulty keeping the kids engaged over Zoom, many programs fell short in their goals and anticipated outcomes, and did not use all the funding awarded to them. Ms. Robinson reported that HopeLink and Giving Life Ministries expensed 100 percent of their funding before the end of the fiscal year to provide basic needs in the community (food and housing) during the pandemic. CDBG Program Advisory Committee Meeting Page 3 of 5 Wednesday, August 11, 2021 – Minutes Ms. Robinson also pointed out that Rebuilding Together of Southern Nevada asked for a one-month extension to the end of July. They endured challenges of not being able to access homes due to social distancing and health regulations, which halted and/or delayed their operations. Andrew Roether, Planning Manager, said the Andson quality education program was based at a school, so they did not have access to students, and could not find an alternate location. It was noted that Andson also had difficulty getting intake forms filled out and/or submitted by parents. Regarding a question as to what happens to unspent funding, Ms. Robinson replied that unspent funds go into the capital improvement funding account. She said it is important to show HUD that we are making progress expending the funds. Ms. Robinson also noted that due to Covid, HUD waived the 15-percent threshold to provide more funding to public services. A mechanism is in place to ask for extensions for some of the public service non-profit organizations. Ms. Robinson reviewed the CV Progress Update slide. Mr. Roether reported that HUD wants to use CDBG-CV3 HopeLink Covid Homelessness Prevention as a model to train other organizations. Mr. Roether recognized staff for their hard work. He stated that a final report will be presented at the next meeting. 3 INTRODUCTION AND REFERRAL OF THE AMENDED AND RESTATED COMMITTEE BYLAWS TO REFLECT THE ELECTION OF A CHAIR AND VICE CHAIR FOR EACH BIENNIAL FUNDING CYCLE COMMUNITY DEVELOPMENT & SERVICES DEPARTMENT Program Advisory Committee members will review, discuss, and refer the adoption of amended and restated Bylaws to reflect the election of a Chair and Vice Chair with terms that correspond to each biennial funding cycle: extend the election of the Chair and Vice Chair to a two-year term. The amended and restated bylaws will be referred to the next meeting for adoption. Senta Robinson, Community Development Grant Specialist, reported that she worked with legal staff to streamline the bylaws. She reviewed three proposed changes to the bylaw in Articles IV, V, and VI: Extend the chair and vice chair to two-year term; Regular PAC meetings to be held not less than two times per year; and make award recommendations for CDBG funds and redistributions of funding for underperforming subrecipients. CDBG Program Advisory Committee Meeting Page 4 of 5 Wednesday, August 11, 2021 – Minutes Ms. Robinson reviewed the Subrecipient Performance Measures bullet points. She explained that if a subrecipient fails to meet the bullet points, the committee will discuss and make a determination. She said staff would like flexibility to consider these on a case-by-case basis, and re-allocate funds to a different applicant when applicable. Mr. Beason referred to the training bullet point, and suggested staff be required to provide the training before the application is submitted at the beginning of the 24-month period. Mr. Roether said staff will make amendments in the final version, and reword the second bullet point to reflect this suggestion. (Motion) Mr. Ramos introduced a motion to forward this item to the next meeting for adoption with the proposed amendments. The vote favoring approval was unanimous. Chairman Thompson declared the motion carried. 4 UPDATE ON THE DRAKE STREET PARK AND PROGRAM YEAR 2021 PROPOSED PUBLIC FACILITIES AND CAPITAL IMPROVEMENT PROJECTS COMMUNITY DEVELOPMENT & SERVICES DEPARTMENT Staff will provide an update on the Drake Street Park and program year 2021 proposed public facility and capital improvement projects. Amie Wojtech, Park Project Manager, showed the Drake Street Park Garden landscape plan elevation. She noted that the next plans have been submitted, and this project is scheduled to go out to bid later this year. Ms. Wojtech also reviewed the garden structure examples. She said staff submitted a request for funding via the Southern Nevada Public Land Management Act (SNPLMA). Mr. Roether noted that this is a good opportunity for the community, and the City hopes to build on this project in an effort to enhance the neighborhood. VI. CHAIRMAN\MEMBER COMMENTS Mr. Paull thanked staff for their efforts organizing these meetings. VII. SET NEXT MEETING The next meeting was set for October 13, 2021. CDBG Program Advisory Committee Meeting Page 5 of 5 Wednesday, August 11, 2021 – Minutes VIII. PUBLIC COMMENT Mr. Roether announced that Michael Tassi, Community Development and Services Director, announced his retirement. Lisa Corrado, Assistant Community Development and Services Director, will be promoted to replace Mr. Tassi. Mr. Roether noted the City has developed a succession planning program due to many upcoming retirements. IX. ADJOURNMENT There being no further business before the Committee, Chairman Thompson adjourned the meeting at 9:57 a.m. Respectfully submitted, __________________________ Tedie Jackson, Deputy City Clerk-PT