CDBG Program Advisory Committee

CITY OF HENDERSON CDBG PROGRAM ADVISORY COMMITTEE MEETING MINUTES October 13, 2021 I. CALL TO ORDER Chair Gary Thompson called the Community Development Block Grant Program Advisory Committee meeting to order at 9:01 a.m. at 240 South Water Street, Henderson, Nevada 89015, in the Council Chambers Conference Room. II. CONFIRMATION OF POSTING AND ROLL CALL Brittany Toth, Engagement and Programs Administrator, confirmed the Community Development Block Grant Program Advisory Committee meeting had been noticed in compliance with the Open Meeting Law by posting the Agenda three working days prior to the meeting at City Hall, the Nevada Public Notice Website, the City of Henderson Website, and by mailing and emailing a copy of the Agenda to everyone appearing thereon on the Agenda Master Mailing List and Emailing List. PRESENT: Chair Gary Thompson Vice-Chair David Beason Gina Venglass-Kistle Brian Maddox (arrived at 9:14 a.m.) Mary Marriott David Paull Gustavo Ramos STAFF: Andrew Roether, Planning Manager Hayley Jarolimek, Neighborhood Services Manager Zachary Redman, Assistant City Attorney III Senta Robinson, Community Development Grant Specialist Brittany Toth, Engagement and Programs Administrator Daniel Croy, Deputy City Clerk III. PUBLIC COMMENT Andrew Roether, Planning Manager, introduced Hayley Jarolimek, the City’s new Neighborhood Services Manager. Brittany Toth, Engagement and Programs Administrator, invited the Committee members to attend an Open Meeting Law training to be held in the City of Henderson Council Chambers on October 25, 2021, at 3:30 p.m. Ms. Toth previewed a strategic Neighborhood Resource Fair and Cleanup event taking place November 6, 2021, from 12:00 p.m. to 4:00 p.m. in the Valley View Neighborhood. She said the event will be attended by many Community Development Block Grant participants and invited the committee members to CDBG Program Advisory Committee Page 2 of 7 Wednesday, October 13, 2021 - Minutes attend. More information is available online at cityofhenderson.com/valleyview. IV. ACCEPTANCE OF AGENDA (For Possible Action) (Motion) Mr. Ramos introduced a motion to accept the agenda as presented. The vote favoring passage was unanimous. Chair Thompson declared the motion carried. V. NEW BUSINESS 1 MINUTES CDBG PROGRAM ADVISORY COMMITTEE AUGUST 11, 2021 COMMUNITY DEVELOPMENT & SERVICES DEPARTMENT For Possible Action. RECOMMENDATION: Adopt CDBG Program Advisory Committee Meeting minutes of August 11, 2021. (Motion) Mr. Ramos introduced a motion to adopt the CDBG Program Advisory Committee Meeting Minutes of August 11, 2021. The vote favoring passage was unanimous. Chair Thompson declared the motion carried. 2 PROGRAM YEAR 2020 FINAL CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER) COMMUNITY DEVELOPMENT & SERVICES DEPARTMENT For Information and Discussion Only Staff will present the program year 2020 final Consolidated Annual Performance and Evaluation Report outcomes. (Minutes/Discussion) Senta Robinson, Community Development Grant Specialist, gave a presentation listing the 2020-2021 sub-recipient final closeout for public service agencies, rehabilitation agencies, and public facilities. Responding to a question from Chair Thompson regarding HUD lifting the waiver eliminating the 15% cap for public service funding during the pandemic, Ms. Robinson said the exemption does not carry-over into 2022. CDBG Program Advisory Committee Page 3 of 7 Wednesday, October 13, 2021 - Minutes 3 ADOPTION OF THE AMENDED AND RESTATED COMMITTEE BYLAWS TO REFLECT ALIGNMENT WITH EACH BIENNIAL FUNDING CYCLE COMMUNITY DEVELOPMENT & SERVICES DEPARTMENT Program Advisory Committee members will adopt the amended and restated Bylaws to reflect the election of a Chair and Vice Chair with terms that correspond to each biennial funding cycle: extend the election of the Chair and Vice Chair to a two-year term. (Minutes/Discussion) Ms. Robinson gave a summary of this item explaining the amended and restated Bylaws would extend the term for Chair and Vice-Chair to two years, require Advisory Committee meetings be held no less than two times per year, and establish recommendations for fund redistributions for underperforming subrecipients. (Motion) Mr. Ramos introduced a motion to adopt the amended and restated Committee Bylaws. The vote favoring passage was unanimous. Chair Thompson declared the motion carried. CDBG Program Advisory Committee Page 4 of 7 Wednesday, October 13, 2021 - Minutes 4 SUB-RECIPIENT PERFORMANCE MEASURES COMMUNITY DEVELOPMENT & SERVICES DEPARTMENT Staff will present draft sub-recipient performance-based measures as a tool for reporting year one (1) progress and making recommendations for continued funding in year two (2) of the biennial cycle. (Minutes/Discussion) Senta Robinson, Community Development Grant Specialist gave a presentation listing draft subrecipient performance measures including monthly reports, mandatory attendance of fair housing training and technical assistance training, and a requirement for subrecipients to spend 50% of their funding by December 31, 2021 and 75% by March 31, 2022. Responding to an inquiry from Ms. Marriott regarding strategies to avoid reallocating funds, Ms. Robinson and Mr. Roether explained that making obligations clear to subrecipients prior to granting funding is the preferred solution. Responding to inquiries from Mr. Maddox regarding reasons for disengagement from the program by subrecipients, Ms. Robinson said technological and in person limitations have been the main contributor, with their prevalence brought to light by the ongoing pandemic. CDBG Program Advisory Committee Page 5 of 7 Wednesday, October 13, 2021 - Minutes 5 ELECTION OF COMMITTEE CHAIR FOR PROGRAM YEAR 2021 AND 2022 COMMUNITY DEVELOPMENT & SERVICES DEPARTMENT CDBG Program Advisory Committee Election of the Committee Chair for Program Year 2021 and 2022. (Motion) Mr. Ramos introduced a motion to re-elect Gary Thompson as Committee Chair for Program Year 2021 and 2022. The vote favoring passage was unanimous. Chair Thompson declared the motion carried. 6 ELECTION OF COMMITTEE VICE CHAIR FOR PROGRAM YEAR 2021 AND 2022 COMMUNITY DEVELOPMENT & SERVICES DEPARTMENT CDBG Program Advisory Committee Election of the Committee Vice Chair for Program Year 2021 and 2022. (Motion) Mr. Ramos introduced a motion to re-elect David Beason as Committee Vice Chair for Program Year 2021 and 2022. The vote favoring passage was unanimous. Chair Thompson declared the motion carried. CDBG Program Advisory Committee Page 6 of 7 Wednesday, October 13, 2021 - Minutes 7 VOLUNTARY WITHDRAWAL AND FUNDING REALLOCATION OF JOBS 4 NEVADA’S GRADUATES PROGRAM AT BASIC HIGH SCHOOL FOR PROGRAM YEAR 2021 COMMUNITY DEVELOPMENT & SERVICES DEPARTMENT Staff will discuss the voluntary withdrawal of Jobs for Nevada’s Graduates Program at Basic High School for CDBG Program Year 2021 and provide recommendations for the reallocation of $15,000.00 in funding to current public service activities for Committee discussion and approval. (Minutes/Discussion) Senta Robinson, Community Development Grant Specialist gave a summary of this item and said the Jobs for Nevada’s Graduates Program at Basic High School has voluntarily withdrawn from the Agency funding program and staff recommends reallocating the existing $15,000.00 funding to Giving Life Ministries and HopeLink of Southern Nevada, with each agency receiving $7,500.00. Andrew Roether, Planning Manager said to avoid delays in reallocating funding, staff believes reallocating funding to existing recipients was within the scope of immediate action the Committee is able to take. Responding to a question from Mr. Ramos regarding the need for additional funding at the named agencies, Mr. Roether said both Giving Life Ministries and HopeLink have been contacted and have confirmed their ability to take-on additional funding. (Motion) Ms. Venglass-Kistle introduced a motion to reallocate the $15,000.00 funding from Jobs for Nevada’s Graduates Program to Giving Life Ministries and HopeLink of Southern Nevada, with each agency receiving $7,500.00. The vote favoring passage was unanimous. Chair Thompson declared the motion carried. VI. CHAIRMAN\MEMBER COMMENTS Chair Thompson and Mr. Ramos thanked staff and members for continuing their work on the Committee through the challenges of the pandemic. VII. SET NEXT MEETING (Minutes/Discussion) The next meeting was set for Wednesday, December 8, 2021, at 9:00 a.m. CDBG Program Advisory Committee Page 7 of 7 Wednesday, October 13, 2021 - Minutes VIII. PUBLIC COMMENT Andrew Roether, Planning Manager said future meetings will include an item on the agenda for City staff working on programs targeting homelessness to discuss their work with the Committee. IX. ADJOURNMENT (Minutes/Discussion) There being no further business to be discussed, Chair Thompson adjourned the meeting at 9:58 a.m. Respectfully submitted, ____________________ Daniel Croy, Deputy City Clerk