CDBG Program Advisory Committee

CITY OF HENDERSON CDBG PROGRAM ADVISORY COMMITTEE MEETING MINUTES Wednesday, October 12, 2022 I. CALL TO ORDER Chair Gary Thompson called the Community Development Block Grant Program Advisory Committee meeting to order at 9:02 a.m. at 240 South Water Street, Henderson, Nevada 89015, in the Council Chambers Conference Room. II. CONFIRMATION OF POSTING AND ROLL CALL Nicole Pinch, Administrative Assistant III, confirmed the Community Development Block Grant Program Advisory Committee meeting had been noticed in compliance with the Nevada Open Meeting Law by posting the Agenda three working days prior to the meeting at City Hall, the Nevada Public Notice Website, the City of Henderson Website, and by mailing and emailing a copy of the Agenda to everyone appearing thereon on the Agenda Master Mailing List and Emailing List. PRESENT: Chair Gary Thompson Brian Maddox (arrived at 9:05 a.m.) Mary Marriott Gustavo Ramos Gina Venglass ABSENT: David Paull STAFF: Nicole Pinch, Administrative Assistant III Zachary Redman, Assistant City Attorney III Senta Robinson, Community Development Grant Specialist Janet Sandifer, Deputy City Clerk Claudia Young, Housing and Grants Coordinator III. PUBLIC COMMENT There were no public comments presented. CDBG Program Advisory Committee Meeting Page 2 of 6 Wednesday, October 12, 2022 – Minutes IV. ACCEPTANCE OF AGENDA (Motion) Member Gustavo Ramos introduced a motion to accept the agenda, as presented. The roll call vote favoring passage was: Those voting aye: Chair Gary Thompson, Mary Marriott, Gustavo Ramos, and Gina Venglass. Those voting nay: None. Those absent: Brian Maddox. Those abstaining: None. Chair Thompson declared the motion carried. V. NEW BUSINESS 1 MINUTES CDBG PROGRAM ADVISORY COMMITTEE FEBRUARY 9, 2022 COMMUNITY DEVELOPMENT & SERVICES DEPARTMENT CDBG Program Advisory Committee Meeting minutes of February 9, 2022. (Motion) Member Gustavo Ramos introduced a motion to adopt the CDBG Program Advisory Committee Meeting Minutes of February 9, 2022. The roll call vote favoring passage was: Those voting aye: Chair Gary Thompson, Mary Marriott, Gustavo Ramos, and Gina Venglass. Those voting nay: None. Those absent: Brian Maddox. Those abstaining: None. Chair Gary Thompson declared the motion carried. 2 PROGRAM YEAR 2021 FINAL CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER) COMMUNITY DEVELOPMENT AND SERVICES DEPARTMENT Staff will discuss the program year 2021 Consolidated Annual Performance and Evaluation Report outcomes. Senta Robinson, Community Development Grant Specialist, presented a summary of this item, referenced the backup documents, titled 2021-2022 Consolidated Annual Performance and Evaluation Report (CAPER), and highlighted the following slides and information:  2021-22 Sub-Recipient Final Closeout 1. CDBG Public Services 2. CDBG Public Facilities 3. CDBG Rehabilitation/Neighborhood Preservation CDBG Program Advisory Committee Meeting Page 3 of 6 Wednesday, October 12, 2022 – Minutes 4. CDBG-CV 5. CDBG-CV2 6. HOME  2021-22 CDBG-CV Funding Reallocation Responding to an inquiry from Member Brian Maddox regarding whether new goals have been established pertaining to utilizing the reallocated funds in one year, Ms. Robinson stated there is a six-year allocation period for CDBG-CV funding; however, 80 percent of the funding should be expensed by April. She said the funds were reallocated to the City’s Meals on Wheels Program and to the Henderson Homeless Response Team (HHRT). 3 REVIEW THE CDBG REQUEST FOR APPLICATION PROCESS FOR PROGRAM YEARS 2023 AND 2024 COMMUNITY DEVELOPMENT AND SERVICES DEPARTMENT Staff will discuss the CDBG Request for Application process for program years 2023 and 2024. Senta Robinson, Community Development Grant Specialist, presented a summary of this item and explained the CDBG Request for Application process for program years 2023 and 2024. She said the application process is the same as last year’s; however, to improve the administrative efficiencies of the program, applicants will need to meet a $35,000.00 minimum threshold to be considered for a review of their application. Claudia Young, Housing and Grants Coordinator, stated the Program Advisory Committee (PAC) wants the agencies to be self-sufficient by increasing services each year. She said the program should not be used for gap-funding operations and said the agencies should not become complacent by relying on the funding, which she said was discussed with the applicants. She said this is important because the agencies need to be able to maintain their level of services if CDBG funding were no longer available. Member Mary Marriott stated she is confused because many, if not all, of the agencies are non-profit organizations that depend on programs like the CDBG, and other grants, that enable them to be self-sufficient. Ms. Young said there are different ways for non-profit organizations to build capacity and ensure they are not dependent on CDBG funds by reviewing the boards and by encouraging more grant development. Responding to a follow-up inquiry from Member Marriot regarding whether it is the role of the PAC to evaluate how the agencies are building their non-profit organizations, Ms. Young stated there is a regulation that states CDBG funds should be utilized to increase services. CDBG Program Advisory Committee Meeting Page 4 of 6 Wednesday, October 12, 2022 – Minutes A discussion ensued regarding the re-evaluation process that determines how the non-profit organizations run their different programs and the importance of having a variety of different agencies that receive CDBG funding. Ms. Robinson said the application process for program years 2023 and 2024 closed yesterday, on October 11, 2022, and said some new, and some fairly new, agencies have applied for funding. Ms. Robinson also discussed the Housing and Urban Development (HUD) waivers that were offered to the agencies during the pandemic that are no longer available. Ms. Young explained how the $35,000.00 minimum funding award was determined, following the inquiry from Member Brian Maddox. Following an inquiry from Chair Gary Thompson regarding placing more transparency around how the $35,000.00 minimum funding award was determined, Ms. Young stated staff is currently working on that because it would be effective to show the associated costs for administering the program. Chair Thompson said to be mindful of decreasing services in critical areas due to organizations not being funded because they are not building capacity. He encouraged staff to assist them by finding ways to keep the organizations operational so they can continue to provide service to the community, improve their facilities, and comply with the regulations. Ms. Young stated she agreed and said if denied by the CDBG program, she makes it a point to discuss alternate options and funding sources that the organization may utilize to ensure services are uninterrupted. Ms. Robinson stated during next month’s meeting, the PAC will discuss the organizations that they feel should receive funding for program years 2023 and 2024. She said hardcopies of the applications are available, if needed. 4 ELECTION OF COMMITTEE CHAIR FOR PROGRAM YEAR 2023 AND 2024 COMMUNITY DEVELOPMENT AND SERVICES DEPARTMENT CDBG Program Advisory Committee Election of the Committee Chair for Program Years 2023 and 2024. Chair Gary Thompson opened the floor for Chair nominations. Member Gustavo Ramos nominated Chair Thompson for the Office of Chair of the CDBG Program Advisory Committee for Program Years 2023 and 2024. There being no additional nominations, Chair Thompson declared the nominations closed. CDBG Program Advisory Committee Meeting Page 5 of 6 Wednesday, October 12, 2022 – Minutes (Motion) Member Gustavo Ramos introduced a motion to re-elect Gary Thompson as Chair of the CDBG Program Advisory Committee for Program Years 2023 and 2024. The vote favoring passage was unanimous. Chair Thompson declared the motion carried. 5 ELECTION OF COMMITTEE VICE-CHAIR FOR PROGRAM YEARS 2023 AND 2024 COMMUNITY DEVELOPMENT AND SERVICES DEPARTMENT CDBG Program Advisory Committee Election of the Committee Vice-Chair for Program Years 2023 and 2024. Chair Gary Thompson opened the floor for Vice Chair nominations. Member Gustavo Ramos nominated Member Mary Marriott for the Office of Vice Chair of the CDBG Program Advisory Committee for Program Years 2023 and 2024. There being no additional nominations, Chair Thompson declared the nominations closed. (Motion) Member Gustavo Ramos introduced a motion to elect Member Mary Marriott as Vice Chair of the CDBG Program Advisory Committee for Program Years 2023 and 2024. The vote favoring passage was unanimous. Chair Thompson declared the motion carried. VI. CHAIRMAN\MEMBER COMMENTS Chair Gary Thompson recognized Dave Beason for the time and service he committed over the past 16 years as a former Member, Vice Chair, and Chair of the CDBG Program Advisory Committee. He said the knowledge that he brought to the Committee from being born and raised in Henderson, running a business in Downtown, and caring about the community really showed. Chair Thompson thanked Former Member Beason for his years of service and wished him well on his future endeavors. VII. SET NEXT MEETING The next meeting was set for Wednesday, December 14, 2022, at 9:00 a.m. CDBG Program Advisory Committee Meeting Page 6 of 6 Wednesday, October 12, 2022 – Minutes VIII. PUBLIC COMMENT There were no public comments presented. IX. ADJOURNMENT There being no further business to be discussed, Chair Thompson adjourned the meeting at 9:44 a.m. Respectfully submitted, /s/ Janet Sandifer Janet Sandifer, Deputy City Clerk