Commemorative Beautification Commission

CITY OF HENDERSON COMMEMORATIVE BEAUTIFICATION COMMISSION AGENDA REGULAR MEETING October 13, 2015 I. CALL TO ORDER Chairman John Casanova called the Commemorative Beautification Commission Meeting to order at 6:05 p.m., at 105 W. Basic Road, in Facilities Management Conference Room. II. CONFIRMATION OF POSTING AND ROLL CALL Joanne Wershba, Recording Secretary, confirmed the meeting had been posted in accordance with the Open Meeting Law by posting the agenda three working days prior to the meeting at City Hall, Multigenerational Center, Whitney Ranch Recreation Center, and Fire Station No. 86. Present: Chairman John Casanova Debra Jacobson Jennifer Lewis Jack McClary Lupe Trujillo Absent: Denise Olsen (excused) Andrew Trucaz (excused) Staff: Ray Everhart, Park Operations Manager Tedie Jackson, CCS Reporter Brent Gunson, Assistant City Attorney III Joanne Wershba, Recording Secretary Guest: Kathy Blaha, Public Information Officer III. PUBLIC COMMENT No comments were presented by the public. IV. ACCEPTANCE OF AGENDA (Motion) Mr. McClary introduced a motion to accept the agenda as presented, seconded by Ms. Jacobson. The vote favoring approval was unanimous. Chairman Casanova declared the motion carried. Commemorative Beautification Commission Page 2 of 6 October 13, 2015 – Minutes V. UNFINISHED BUSINESS 1 ARBOR DAY THEME PUBLIC WORKS, PARKS AND RECREATION Commission members will discuss and vote on the theme for Arbor Day. Joanne Wershba, Recording Secretary, distributed a history of previous poster themes and three suggestions from staff. To signify the oak leaf/acorn aspect of the Tree City USA 25th year and silver anniversary, the follow suggestions were made:  A theme relating to a little acorn seed growing into an oak tree to signify the oak leaf/acorn aspect of the Tree City USA 25th year and silver anniversary  A theme related to a family tree Following a brief discussion ensued regarding, there was a consensus that both of these suggestions can be incorporated in the theme Communi-TREE. (Motion) Mr. McClary introduced a motion to select Communi-TREE as the 2016 Arbor Day theme, seconded by Ms. Jacobson. The vote favoring approval was unanimous. Chairman Casanova declared the motion carried. 2 TRASH CANS FOR ROAD RUNNER TRAIL PUBLIC WORKS, PARKS AND RECREATION Park Operations Manager, Ray Everhart, will explain and discuss the new type of trash cans he is considering to purchase for Road Runner Trail. Ray Everhart, Park Operations Manager, distributed and reviewed a handout regarding Sybertech trash cans. These can hold 300 gallons and are air tight to prevent odors. These trash cans are the same price as the concrete trash cans. Staff would like to purchase four trash cans, which cost the same amount that was approved at the previous meeting. Mr. Everhart noted that the City uses one of these trash cans at River Mountain, which works very well. (Motion) Ms. Lewis introduced a motion to approve staff purchasing four trash cans from Sybertech instead of the concrete trash cans approved at the September 8, 2015, meeting. The motion was seconded by Ms. Jacobson. Chairman Casanova declared the motion carried. Commemorative Beautification Commission Page 3 of 6 October 13, 2015 – Minutes 3 HOLIDAY DECORATING CONTEST PUBLIC WORKS, PARKS AND RECREATION Members will discuss and vote on the process for judging the holiday decorations. Joanne Wershba, Recording Secretary, noted that at the last meeting a suggestion was made to videotape the holiday decorating contestant houses. She reported that the timeline would not work because there would not be enough time to edit the video since the results of the judging need to be turned in the next day. Other factors of videotaping are not conducive to the bus tour and judging process. (Motion) Ms. Jacobson introduced a motion that the bus tour and judging process be the same last year, seconded by Mr. McClary. The vote favoring approval was unanimous. Chairman Casanova declared the motion carried. VI. NEW BUSINESS 4 MINUTES SEPTEMBER 8, 2015 PUBLIC WORKS, PARKS AND RECREATION Adopt the minutes of September 8, 2015. (Motion) Mr. McClary introduced a motion to adopt the minutes of September 8, 2015, as presented, seconded by Ms. Jacobson. The vote favoring approval was unanimous. Chairman Casanova declared the motion carried. 5 ELECTION CHAIRPERSON PUBLIC WORKS, PARKS AND RECREATION Elect new Chairperson. (Motion) Mr. McClary introduced a motion to re-elect John Casanova as Chairman of the Commemorative Beautification Commission, seconded by Ms. Jacobson. The vote favoring approval was unanimous. Chairman Casanova declared the motion carried. Commemorative Beautification Commission Page 4 of 6 October 13, 2015 – Minutes 6 ELECTION VICE-CHAIRPERSON PUBLIC WORKS, PARKS AND RECREATION Elect new Vice-Chairperson. (Motion) Ms. Jacobson introduced a motion to re-elect Denise Olsen as Vice-chairperson of the Commemorative Beautification Commission, seconded by Ms. Lewis. The vote favoring approval was unanimous. Chairman Casanova declared the motion carried. 7 ARBOR DAY SPONSORSHIP PACKET PUBLIC WORKS, PARKS AND RECREATION Kathy Blaha, Marketing and Public Information Officer, will present a sample Arbor Day sponsorship packet for the members to discuss. Kathy Blaha, Public Information Officer, explained how they developed the sample sponsorship packet. She referred to the sponsor levels on the sponsorship invitation and commented the $500 to $2,499 range is very broad. She proposed the range be changed to $500 to $1,000 or $1,500, and adding other incentives, such as rack cards and posters. Comments and suggestions included the sponsors who donate $2,500 should get many T-shirts. Sponsors appreciate seeing their name and getting recognition. Following a brief discussion, there was a consensus that staff will present sponsor level money lines and incentive options at the next meeting. (Motion) Ms. Lewis introduced a motion that staff updates the sponsor levels and present options at the next meeting, seconded by Ms. Trujillo. The vote favoring approval was unanimous. Chairman Casanova declared the motion carried. 8 STAFF REPORTS PUBLIC WORKS, PARKS AND RECREATION Staff Representative will provide information on the Commission Budget, Urban Forestry Report, Clean-up Trailer Program, Arbor Day, Banners and Flags, Trash Bags, Alternative Sentencing Report, and Staff Announcements. Commemorative Beautification Commission Page 5 of 6 October 13, 2015 – Minutes Ray Everhart, Park Operations Manager, reported that Lisa Ortega, Urban Forester, accepted an Urban Forester position with the City of Las Vegas. A new recruitment will post soon for that position. The Clean-up Trailer will be used for Make a Difference Day the weekend of October 25, 2015, at the Bird Viewing Preserve. No report on banners and flags. The Alternative Sentencing program continues to be successful for cleaning up trails and parks. 9 HOLIDAY DECORATING CONTEST AWARDS. PUBLIC WORKS, PARKS AND RECREATION Vote on funds for the Holiday Decorating Contest awards. Staff reported that $1,600.00 was spent on the holiday decorating contest awards last year. (Motion) Mr. McClary introduced a motion to approve an amount not to exceed $2,000.00, to be used toward the Holiday Decorating Contest Awards, seconded by Ms. Jacobson. The vote favoring approval was unanimous. Chairman Casanova declared the motion carried. 10 COMMUNITY PRIDE AWARD PUBLIC WORKS, PARKS AND RECREATION Discuss and approve Community Pride Award nominations. No Community Pride Award nominations were submitted. 11 VOLUNTEER HOURS PUBLIC WORKS, PARKS AND RECREATION Commission members will report the number of volunteer hours they completed for the month. Chairman Casanova reported one hour; Ms. Lewis, one hour Ms. Jacobson, one hour; Mr. McClary, one hour; and Ms. Trujillo, 0 hours. Commemorative Beautification Commission Page 6 of 6 October 13, 2015 – Minutes VII. CHAIRMAN\MEMBER COMMENTS There was no Chairman or Member comments presented. VIII. SET NEXT MEETING The next meeting was set for November 10, 2015, at 6:00 p.m. IX. PUBLIC COMMENT There were no comments presented by the public. X. ADJOURNMENT There being no further business to come before the Commission, Chairman Casanova adjourned the meeting at 6:58 p.m. Respectfully submitted, _______________________________ Tedie Jackson, Council and Commission Services Reporter